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Added 42 mins ago
CL
Resident Advisor - TRU East Village
Campus Living Centres
Kamloops, BC
- Full-time
The Resident Advisor (RA) is a hired student leader who is expected to act as a role model, mentor, resource, and support to students living residence. The primary objective of the RA as…
Added 2 hours ago
SA
Restaurant General Manager
SSP America
Mississauga, ON
- Full-time
Benefits package: Health, dental, vision, life insurance, 401(k) with company match, paid time off, employee assistance program, and more
Added 3 hours ago
CO
Director, Health, Safety, & Organizational Resilience
City of Saint John
Saint John, NB
- Full-time
…improvement of the City’s Occupational Health & Safety (OHS) Program. As a key member of the City’s leadership team, the Director will shape and execute a forward-looking Corporate Safety…
Added 3 hours ago
CO
Sponsorship Program - Police Officers
City of Saint John
Saint John, NB
- Full-time
Are you looking for an opportunity to make a difference in your community? Are you a leader who takes accountability for their actions? Are you professional in your approach? Do you have a…
Added 3 hours ago
V
Roster Coordinator
VMCH
Mulgrave, NS
- Full-time
…in a fast-paced environment. Working closely with the Team Leader and support staff, you’ll help solve scheduling challenges, support business growth, and provide excellent customer…
Added 3 hours ago
H
Assistant Marketing Manager
Hytera
Toronto, ON
- Full-time
Administer the Dealer Marketing Development Fund (MDF) program: confirm fund availability, verify requested activities meet our funding policy, collect supporting evidence, and follow…
Added 4 hours ago
HT
CNC Machinist - Rotational Shifts only + Benefits package + Paid time off +Shift Premium+ RRSP benefits
Husky Technologies
Bolton, ON
- Full-time
Supervise the machine while it executes the program and make any necessary adjustments to produce the desired result.
Added 4 hours ago
HT
CNC Machinist - Rotational Shifts only + Benefits package + Paid time off +Shift Premium+ RRSP benefits
Husky Technologies
Bolton, ON
- Full-time
Supervise the machine while it executes the program and make any necessary adjustments to produce the desired result.
Added 4 hours ago
MP
Production Associate
Master Packaging Inc
Borden-Carleton, PE
- Full-time
Master Packaging Inc., the leader of corrugate and folding carton packaging, located in Borden-Carleton, Prince Edward Island is currently seeking self-motivated and energetic individuals…
Added 4 hours ago
B&
Retail Brand Experience Supervisor-BAYSHORE SHOPPING CENTRE
Bath & Body Works
Ottawa, ON
- $22.95 USD / hour
- Full-time
As a Brand Experience Supervisor, you will have the opportunity to work in partnership with the Brand Experience Leader to develop outstanding associates, deliver exceptional and consistent…
Added 4 hours ago
SB
Customer Supply Chain Intern (Jan-Sept 2027)
Stanley Black & Decker, Inc.
Mississauga, ON
- Full-time
An Employee Product Purchase Program with exclusive discounts on our products, including DEWALT®, CRAFTSMAN®, CUB CADET®, STANLEY® and BLACK+DECKER brands.
Added 4 hours ago
SB
Licensing Intern (Jan-Sept 2027)
Stanley Black & Decker, Inc.
Mississauga, ON
- Full-time
An Employee Product Purchase Program with exclusive discounts on our products, including DEWALT®, CRAFTSMAN®, CUB CADET®, STANLEY® and BLACK+DECKER brands.
Added 4 hours ago
SB
Channel Marketing Coordinator
Stanley Black & Decker, Inc.
Mississauga, ON
- Full-time
An Employee Product Purchase Program with exclusive discounts on our products, including DEWALT®, CRAFTSMAN®, CUB CADET®, STANLEY® and BLACK+DECKER brands.
Added 5 hours ago
PROGRAM MANAGER SERVICE OPERATNL SUPPORT
City of Toronto
ON · Toronto, ON
Program Manager, Service Operational Support (Finance & Business Services)
Added 5 hours ago
Gestionnaire de performance, Québec city
AutoTrader.ca
Quebec, QC
We are a Canadian leader in digital automotive solutions. Our flagship brands - AutoTrader.ca, AutoSync, Dealertrack Canada and CMS - help Canadians buy, sell, and finance vehicles with…
Added 5 hours ago
A
Gestionnaire de performance, Québec city
AutoTrader.ca
Quebec, QC
- Full-time
We are a Canadian leader in digital automotive solutions. Our flagship brands - AutoTrader.ca, AutoSync, Dealertrack Canada and CMS - help Canadians buy, sell, and finance vehicles with…
Added 6 hours ago
A
Western Canada Aquatic Discipline Lead
AECOM
Burnaby, BC
- $120,000 to $160,000 CAD / year
- Full-time
…planners, designers, engineers, scientists, digital innovators, program and construction managers and other professionals delivering projects that create a positive and tangible impact…
Added 6 hours ago
CH
Guest Experience Representative, Calgary (Winter 2026/27)
CMH Heli-Skiing & Summer Adventures
BC · British Columbia, Canada
- Part-time
…experiences, and our vision is to be recognized as the world leader of guided mountain experiences - by our guests, our employees, our partners, and our communities. We're all drawn to CMH…
Added 6 hours ago
M
Senior Java Full Stack Developer
Miratech
Toronto, ON · Greater Toronto Area, Canada
- Full-time
…leading edge of technology, remain nimble even as a global leader, and create technology that helps our clients further enhance their business. We are a values-driven organization and our…
Added 6 hours ago
M
Senior Java Full Stack Developer
Miratech
Toronto, ON
- Full-time
…leading edge of technology, remain nimble even as a global leader, and create technology that helps our clients further enhance their business. We are a values-driven organization and our…
Added 6 hours ago
TR
Program Coordinator
The Reach Foundation Inc
Charlottetown, PE
- Full-time
REACH Foundation is looking for a strong leader with experience in leading programs and a passion for supporting youth in recovery for mental health challenges, including addictions. The…
Added 7 hours ago
M
Senior Full Stack Java Engineer - Workforce Management (WFM)
Miratech
Canada
- Full-time
…leading edge of technology, remain nimble even as a global leader, and create technology that helps our clients further enhance their business. We are a values-driven organization, and our…
Added 7 hours ago
M
Senior Data Architect
Miratech
Toronto, ON · Greater Toronto Area, Canada
- Full-time
…leading edge of technology, remain nimble even as a global leader, and create technology that helps our clients further enhance their business. We are a values-driven organization and our…
Added 7 hours ago
M
Senior Data Architect
Miratech
Toronto, ON · Greater Toronto Area, Canada
- Full-time
…leading edge of technology, remain nimble even as a global leader, and create technology that helps our clients further enhance their business. We are a values-driven organization and our…
Added 8 hours ago
Transcription Services Specialist, Court Services
Veritext
AB · Vancouver, BC
Veritext is the global leader in technology-enabled court reporting services and litigation support solutions with a proven track record of industry excellence. For law firms, government…

City of Edmonton

Administrative Assistant I (ID: 56182)

Edmonton, AB, Canada

Salary Range: $33.081 - $41.437 (Hourly); $58,280.450 - $73,001.630 (Annually) · Full-time

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Job details

Pay: Salary Range: $33.081 - $41.437 (Hourly); $58,280.450 - $73,001.630 (Annually)
Job type: Full-time
Working hours: 33.75 hours per week
Posting language: English
Posted: Oct 5, 2026

Original job description

Are you an organized administrative leader looking to make an impact in our community? Building Great Neighbourhoods is seeking an Administrative Assistant to provide executive support and lead our administrative team. In this role, you will ensure operational excellence, uphold standards, and facilitate seamless communication across all branch sections. If you excel in a fast-paced environment and take pride in supporting team success, we invite you to bring your expertise to the City of Edmonton.

As the Administrative Assistant, you will manage day-to-day office operations, track priority initiatives, and oversee workflows for the Building Great Neighbourhoods Branch. Reporting to the Branch Manager and working closely with the Strategic Coordinator, you will supervise three Administrative Clerks - providing coaching, delegation of duties, and development. Operating with independence, initiative, and discretion, you will navigate sensitive and confidential matters with sound judgment to strengthen operational efficiency and support key working relationships.

What will you do?

Provide direct supervision, daily guidance, task delegation, and workload balance for three Administrative Clerks across branch sections
Conduct regular performance check-ins, formal annual evaluations, onboarding, and ongoing professional development coaching
Manage staff work schedules, review and approve bi-weekly time entries in PeopleSoft, authorize leave requests, and schedule overtime
Proactively manage meeting schedules, calendar commitments, and daily workflows for the Strategic Coordinator and Branch Manager
Synthesize complex information, draft memos, prepare agendas, and track action items for Council, Committee, and executive leadership meetings
Monitor incoming branch directives, track high-priority issue resolutions, and route inquiries through POSSE and corporate tools
Lead the development, implementation, and continuous improvement of branch-wide administrative operating procedures and tracking tools
Oversee document quality control, corporate records retention compliance, digital communication tools, and Branch Google Sites and groups
Plan and coordinate logistics, facility requirements, and minute-taking for leadership meetings, retreats, and employee sessions
Direct facility operations, administrative IT asset tracking, procurement, telecommunications accounts, and administrative financial transactions
Serve as tenant representative at the work location and participate on the Joint Health and Safety Committee (OH&S) to coordinate floor safety inspections and direct compliance
Perform other related duties as assigned

Qualifications:

Completion of Grade 12 supplemented by coursework in business communication and office systems, OR a completed Diploma or Certificate in Business Administration, Office Administration, or a related discipline from an accredited post-secondary institution
Minimum of four (4) years of progressively responsible, diversified administrative experience in a fast-paced, politically sensitive environment supporting senior management
Minimum of two (2) years of direct supervisory experience involving staff performance coaching, work scheduling, task delegation, performance evaluations, and team workflow oversight

Assets:

Completion of a recognized Management Development or Supervisory Development Certificate program

Skills required for success:

Demonstrated supervisory and leadership competencies, including team building, conflict resolution, performance coaching, and staff development
Advanced proficiency in Google Workspace applications (Docs, Sheets, Slides, Sites, Drive, Gmail, Calendar)
Operational knowledge and proficiency using corporate systems such as POSSE, SAP, PeopleSoft, and ARIBA
High level of political acumen, sound judgment, and discretion when handling confidential or sensitive executive matters
Working knowledge of ATIA legislation, Joint Health & Safety (OH&S) requirements, and collective agreement administration (CSU 52)
Exceptional written and verbal communication skills, including report editing, administrative template formatting, and document quality control
Strong organizational and time management skills to balance executive support with direct staff supervision in a high-volume environment
Alignment to our Cultural Commitments and Leadership Competencies ( )
Embracing a culture of equity, diversity, reconciliation, and inclusion.
Alignment with the goals of the City Plan

Conditions of Employment:

Candidates are required to hold a valid Alberta Class 5 driver’s license (or provincial equivalent) or higher. Candidates will be required to arrange their own transportation and, where appropriate, will be reimbursed in accordance with City of Edmonton policy. This may require the candidate to obtain business-use auto insurance
Applicants may be tested

Work Environment:

This position may be eligible for a hybrid work arrangement with the flexibility to work from both home and the worksite as per the Letter of Understanding between the City of Edmonton and Civic Service Union 52
The weekly hours of work for this position are currently under review and may change at a future time. Any changes will be made in accordance with the City of Edmonton/Civic Service Union 52 collective agreement, and the incumbent will be notified in advance
Work is performed in a standard office environment with occasional walking, standing, and light lifting

The City of Edmonton values applicants with a diverse range of skills, experiences and competencies, and encourages you to apply. We strive to provide reasonable access and accommodations throughout the recruitment process. To request an accommodation, please contact employment@edmonton.ca. Learn more about our benefits

Up to 1 permanent full-time position

Hours of Work: 33.75 hours per week

Salary Range: $33.081 - $41.437 (Hourly); $58,280.450 - $73,001.630 (Annually)

Recruitment Consultant: LG/RA

Edmonton rests in the heart of Treaty Six territory in Alberta and the homelands of the Metis Nation.

Classification Title: Administrative Assistant I

Posting Date: Oct 5, 2026

Closing Date: Oct 19, 2026 11:59:00 PM (MDT)

Number of Openings (up to): 1 - Permanent Full-time

Union: CSU 52

Department: Building Great Neighbourhoods

Work Location(s): 14th Floor Edmonton Tower, 10111 104 Avenue Edmonton T5J 0J4

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More about this job

Responsibilities

Supervise and develop three Administrative Clerks while managing executive calendars, office workflows, priority initiatives, and administrative procedures for the Building Great Neighbourhoods Branch. Coordinate meeting and facility logistics, records and communications, procurement and administrative transactions, and workplace safety activities.

Requirements

Requires Grade 12 with relevant coursework or a post-secondary business or office administration credential, at least four years of progressively responsible administrative experience, and at least two years of direct supervisory experience. Candidates should demonstrate strong leadership, advanced Google Workspace and corporate systems proficiency, sound judgment, and knowledge of relevant legislation, safety requirements, and collective agreement administration.

Skills

Staff Supervision
Team Leadership
Performance Coaching
Conflict Resolution
Workload Management
Google Workspace
POSSE
SAP
PeopleSoft
ARIBA
Political Acumen
Confidentiality and Discretion
ATIA Legislation
Occupational Health and Safety
Written and Verbal Communication

Visa sponsorship

Not detected in the job text

Keywords

Business Communication
Office Systems
Business Administration
Office Administration
Supervisory Development Certificate
Google Workspace
Google Docs
Google Sheets
Google Slides
Google Sites
Google Drive
Gmail
Google Calendar
POSSE
SAP
PeopleSoft
ARIBA
ATIA
Occupational Health and Safety
CSU 52 Collective Agreement
Executive Support
Administrative Operations
Performance Evaluations
Corporate Records Retention
Procurement
Council and Committee Meetings
Workplace Safety Inspections

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