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Added 4 mins ago
SD
Assistant Front Store Manager, Hourly Full Time Flexible Shifts Greenlight Requisition
Shoppers Drug Mart
Toronto, ON
- Full-time
To assist the Front Store Manager (FSM) in managing the human, physical and financial resources of the store and in ensuring that store objectives are achieved by focusing on improving…
Added 4 mins ago
G
Every Child Outdoors (ECO) Program Facilitator
GoodWork.ca
Whitewater, MB
- Full-time
Title: Every Child Outdoors (ECO) Program Facilitator
Added 4 mins ago
G
Forest Gardens Farm Team
GoodWork.ca
Regina, SK · Greater Regina Metropolitan Area
- Internship
…regular schedule. We are looking forward to collaborating part time, 15-20 hours per week for the first 6 months with potential for the role to develop into full-time hours. The scope of…
Added 4 mins ago
BW
Community Resource Connector, Families in Recovery (FIR) - BC Women’s Hospital & Health Centre
BC Women's Hospital and Health Centre
Vancouver, BC
- Full-time
With the Program Manager, coordinates in-reach supports from community partners. Acts as main point- of-contact for the scheduling of in-reach activities and brings forward recommendations…
Added 19 mins ago
S
Interim Manager
sephora.com
Edmonton, AB
- Full-time
As an Interim Manager, you will be responsible for managing all services, classes and events in a specific Sephora store location. You will support in all service-related areas such as the…
Added 34 mins ago
M
Senior Manager, Audit Services
Manulife
Toronto, ON · Waterloo, ON
- Full-time
Added 34 mins ago
BC
Registered Nurse - Operating Room
Brant Community Healthcare System
Brantford, ON
- Full-time
Various schedules available (e.g. 4 on 5 off for full time nurses)
Added 34 mins ago
BC
Registered Practical Nurse - Operating Room
Brant Community Healthcare System
Brantford, ON
- Full-time
Various schedules available (e.g. 4 on 5 off for full time nurses)
Added 34 mins ago
BC
Bed Allocator
Brant Community Healthcare System
Brantford, ON
- Full-time
Brantford General Hospital – Our acute care hospital offering a full spectrum of inpatient and outpatient services.
Added 34 mins ago
BC
Registered Practical Nurse - Critical Care
Brant Community Healthcare System
Brantford, ON
- Full-time
…dedicated Respiratory Therapy Team. Reporting to the Clinical Manager, Critical Care Unit, the successful applicant will be responsible for providing evidenced based, comprehensive, safe,…
Added 34 mins ago
BC
Registered Practical Nurse - Operating Room
Brant Community Healthcare System
Brantford, ON
- Full-time
Various schedules available (e.g. 4 on 5 off for full time nurses)
Added 34 mins ago
BC
Medical Radiation Technologist
Brant Community Healthcare System
Brantford, ON
- Full-time
Casual, Part time and Full time positions (4 on 5 off for full time nurses)
Added 34 mins ago
BC
Registered Practical Nurse - Cardiology/Telemetry
Brant Community Healthcare System
Brantford, ON
- Full-time
Reporting to the Manager, Medical Cardiology, the successful applicant will be responsible for comprehensive nursing care in the Medical Cardiology program and must meet the following…
Added 34 mins ago
MH
Senior Bookkeeper
Martin Henry Chartered Professional Accountants
Vancouver, BC
- Full-time
…three days per week, with the option to work in the office…
Added 34 mins ago
BC
Registered Practical Nurse - Critical Care
Brant Community Healthcare System
Brantford, ON
- Full-time
…dedicated Respiratory Therapy Team. Reporting to the Clinical Manager, Critical Care Unit, the successful applicant will be responsible for providing evidenced based, comprehensive, safe,…
Added 34 mins ago
BC
Registered Practical Nurse - Cardiology/Telemetry
Brant Community Healthcare System
Brantford, ON
- Full-time
Reporting to the Manager, Medical Cardiology, the successful applicant will be responsible for comprehensive nursing care in the Medical Cardiology program and must meet the following…
Added 34 mins ago
W
Maintenance Manager
Weyerhaeuser
ON · Kenora, ON
- Full-time
This position is part of the Engineered Wood Products (EWP) business and reports to the Mill Manager of the Kenora TimberStrand manufacturing facility. This position is located in Kenora,…
Added 49 mins ago
G
Business Development & Proposal Manager
GFT
Toronto, ON
- Full-time
The BD & Proposal Manager is a senior position that supports either multiple regional business lines or one Global Business Line and contributes to meeting the goals in GFT's strategic plan…
Added 1 hour ago
SE
Sr End User Key Accounts Manager, Power & Grid
Schneider Electric
Toronto, ON · Milton, ON
- Full-time
…(reimbursement for medical / wellbeing expenses); telemedicine program; 13 paid holidays annually; up to 19 days paid time off in first year; paid family leaves; parental and care leave;…
Added 1 hour ago
WC
Health And Safety Consultant
Waypoint Centre for Mental Health Care
Penetanguishene, ON
- Temporary
The Manager, HR Operations and Employee Health and Safety is currently seeking a Health & Safety Consultant. The position plays a key role in fostering a culture of safety at Waypoint…
Added 1 hour ago
F
Store Manager
FOUR20
Canmore, AB
- $46,500 to $60,000 CAD / year
- Full-time
Reporting to the Assistant District Manager, the Store Manager owns the day-to-day of the store and the performance of the team. You spend the majority of your time leading the floor -…
Added 1 hour ago
W&
Senior Tax Specialist
Wilkinson & Company LLP
Belleville, ON
- $70,000 to $100,000 CAD / year
…Company LLP you will be given every opportunity to reach your full potential and enjoy a rewarding and prosperous…
Added 1 hour ago
W&
Senior Tax Specialist
Wilkinson & Company LLP
Trenton, NS
- $70,000 to $100,000 CAD / year
…Company LLP you will be given every opportunity to reach your full potential and enjoy a rewarding and prosperous…
Added 1 hour ago
W&
Senior Tax Specialist
Wilkinson & Company LLP
Kingston, ON
- $70,000 to $100,000 CAD / year
…Company LLP you will be given every opportunity to reach your full potential and enjoy a rewarding and prosperous…
Added 1 hour ago
TC
Senior Quality Assurance Manager – Food Manufacturing
TROIS Collective
Toronto, ON
- Full-time
Work Location: This is a fully in-person role based at the company’s Toronto operations. The Senior Quality Assurance Manager is expected to be on-site five days per week, providing visible…

City of Edmonton

Administrative Assistant I (ID: 56182)

Edmonton, AB, Canada

Salary Range: $33.081 - $41.437 (Hourly); $58,280.450 - $73,001.630 (Annually) · Full-time

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Job details

Pay: Salary Range: $33.081 - $41.437 (Hourly); $58,280.450 - $73,001.630 (Annually)
Job type: Full-time
Working hours: 33.75 hours per week
Posting language: English
Posted: Oct 5, 2026

Original job description

Are you an organized administrative leader looking to make an impact in our community? Building Great Neighbourhoods is seeking an Administrative Assistant to provide executive support and lead our administrative team. In this role, you will ensure operational excellence, uphold standards, and facilitate seamless communication across all branch sections. If you excel in a fast-paced environment and take pride in supporting team success, we invite you to bring your expertise to the City of Edmonton.

As the Administrative Assistant, you will manage day-to-day office operations, track priority initiatives, and oversee workflows for the Building Great Neighbourhoods Branch. Reporting to the Branch Manager and working closely with the Strategic Coordinator, you will supervise three Administrative Clerks - providing coaching, delegation of duties, and development. Operating with independence, initiative, and discretion, you will navigate sensitive and confidential matters with sound judgment to strengthen operational efficiency and support key working relationships.

What will you do?

Provide direct supervision, daily guidance, task delegation, and workload balance for three Administrative Clerks across branch sections
Conduct regular performance check-ins, formal annual evaluations, onboarding, and ongoing professional development coaching
Manage staff work schedules, review and approve bi-weekly time entries in PeopleSoft, authorize leave requests, and schedule overtime
Proactively manage meeting schedules, calendar commitments, and daily workflows for the Strategic Coordinator and Branch Manager
Synthesize complex information, draft memos, prepare agendas, and track action items for Council, Committee, and executive leadership meetings
Monitor incoming branch directives, track high-priority issue resolutions, and route inquiries through POSSE and corporate tools
Lead the development, implementation, and continuous improvement of branch-wide administrative operating procedures and tracking tools
Oversee document quality control, corporate records retention compliance, digital communication tools, and Branch Google Sites and groups
Plan and coordinate logistics, facility requirements, and minute-taking for leadership meetings, retreats, and employee sessions
Direct facility operations, administrative IT asset tracking, procurement, telecommunications accounts, and administrative financial transactions
Serve as tenant representative at the work location and participate on the Joint Health and Safety Committee (OH&S) to coordinate floor safety inspections and direct compliance
Perform other related duties as assigned

Qualifications:

Completion of Grade 12 supplemented by coursework in business communication and office systems, OR a completed Diploma or Certificate in Business Administration, Office Administration, or a related discipline from an accredited post-secondary institution
Minimum of four (4) years of progressively responsible, diversified administrative experience in a fast-paced, politically sensitive environment supporting senior management
Minimum of two (2) years of direct supervisory experience involving staff performance coaching, work scheduling, task delegation, performance evaluations, and team workflow oversight

Assets:

Completion of a recognized Management Development or Supervisory Development Certificate program

Skills required for success:

Demonstrated supervisory and leadership competencies, including team building, conflict resolution, performance coaching, and staff development
Advanced proficiency in Google Workspace applications (Docs, Sheets, Slides, Sites, Drive, Gmail, Calendar)
Operational knowledge and proficiency using corporate systems such as POSSE, SAP, PeopleSoft, and ARIBA
High level of political acumen, sound judgment, and discretion when handling confidential or sensitive executive matters
Working knowledge of ATIA legislation, Joint Health & Safety (OH&S) requirements, and collective agreement administration (CSU 52)
Exceptional written and verbal communication skills, including report editing, administrative template formatting, and document quality control
Strong organizational and time management skills to balance executive support with direct staff supervision in a high-volume environment
Alignment to our Cultural Commitments and Leadership Competencies ( )
Embracing a culture of equity, diversity, reconciliation, and inclusion.
Alignment with the goals of the City Plan

Conditions of Employment:

Candidates are required to hold a valid Alberta Class 5 driver’s license (or provincial equivalent) or higher. Candidates will be required to arrange their own transportation and, where appropriate, will be reimbursed in accordance with City of Edmonton policy. This may require the candidate to obtain business-use auto insurance
Applicants may be tested

Work Environment:

This position may be eligible for a hybrid work arrangement with the flexibility to work from both home and the worksite as per the Letter of Understanding between the City of Edmonton and Civic Service Union 52
The weekly hours of work for this position are currently under review and may change at a future time. Any changes will be made in accordance with the City of Edmonton/Civic Service Union 52 collective agreement, and the incumbent will be notified in advance
Work is performed in a standard office environment with occasional walking, standing, and light lifting

The City of Edmonton values applicants with a diverse range of skills, experiences and competencies, and encourages you to apply. We strive to provide reasonable access and accommodations throughout the recruitment process. To request an accommodation, please contact employment@edmonton.ca. Learn more about our benefits

Up to 1 permanent full-time position

Hours of Work: 33.75 hours per week

Salary Range: $33.081 - $41.437 (Hourly); $58,280.450 - $73,001.630 (Annually)

Recruitment Consultant: LG/RA

Edmonton rests in the heart of Treaty Six territory in Alberta and the homelands of the Metis Nation.

Classification Title: Administrative Assistant I

Posting Date: Oct 5, 2026

Closing Date: Oct 19, 2026 11:59:00 PM (MDT)

Number of Openings (up to): 1 - Permanent Full-time

Union: CSU 52

Department: Building Great Neighbourhoods

Work Location(s): 14th Floor Edmonton Tower, 10111 104 Avenue Edmonton T5J 0J4

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More about this job

Responsibilities

Supervise and develop three Administrative Clerks while managing executive calendars, office workflows, priority initiatives, and administrative procedures for the Building Great Neighbourhoods Branch. Coordinate meeting and facility logistics, records and communications, procurement and administrative transactions, and workplace safety activities.

Requirements

Requires Grade 12 with relevant coursework or a post-secondary business or office administration credential, at least four years of progressively responsible administrative experience, and at least two years of direct supervisory experience. Candidates should demonstrate strong leadership, advanced Google Workspace and corporate systems proficiency, sound judgment, and knowledge of relevant legislation, safety requirements, and collective agreement administration.

Skills

Staff Supervision
Team Leadership
Performance Coaching
Conflict Resolution
Workload Management
Google Workspace
POSSE
SAP
PeopleSoft
ARIBA
Political Acumen
Confidentiality and Discretion
ATIA Legislation
Occupational Health and Safety
Written and Verbal Communication

Visa sponsorship

Not detected in the job text

Keywords

Business Communication
Office Systems
Business Administration
Office Administration
Supervisory Development Certificate
Google Workspace
Google Docs
Google Sheets
Google Slides
Google Sites
Google Drive
Gmail
Google Calendar
POSSE
SAP
PeopleSoft
ARIBA
ATIA
Occupational Health and Safety
CSU 52 Collective Agreement
Executive Support
Administrative Operations
Performance Evaluations
Corporate Records Retention
Procurement
Council and Committee Meetings
Workplace Safety Inspections

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