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Added 31 mins ago
WO
Physiotherapy Assistant/Occupational Therapy Assistant - Physiotherapy Assistant Corporate
William Osler Health System
Brampton, ON
- Part-time
…training and promotional opportunities. Guided by our accomplished senior leadership team, together we are driving our vision of patient-inspired health care without…
Added 6 hours ago
K
Store Manager - Lime Ridge Mall (New Store Opening!)
Knix
Hamilton, ON
- Full-time
…environment. Coaching and developing people energizes you! You empower Assistant Managers, Key Leads, and Sales Associates to grow, perform, and succeed together. At your core, you’re a…
Added 6 hours ago
K
Store Manager - Lime Ridge Mall (New Store Opening!)
Knix
Hamilton, ON
- Full-time
…environment. Coaching and developing people energizes you! You empower Assistant Managers, Key Leads, and Sales Associates to grow, perform, and succeed together. At your core, you’re a…
Added 6 hours ago
VC
Analyst/Administrative Assistant
Vancouver Coastal Health
Vancouver, BC
- $29.89 to $39.24 CAD / hour
- Full-time
Diploma in a related program plus three to four (3-4) years' recent, related experience in a complex health care environment with progressively more responsible secretarial and…
Added 6 hours ago
VC
Analyst/Administrative Assistant
Vancouver Coastal Health
North Vancouver, BC
- $29.89 to $39.24 CAD / hour
- Temporary
Diploma in a related program plus three to four (3-4) years' recent, related experience in a complex health care environment with progressively more responsible secretarial and…
Added 7 hours ago
BC
Communication Assistant
Brant Community Healthcare System
Brantford, ON
- Full-time
Employee Wellness Matters – Peer Support Team, Wellness Committee, Free, confidential Employee Assistance Program (EAP) for employees and their families.
Added 11 hours ago
KL
Centre Director – Tarsakallak School
Kativik llisarniliriniq
Aupaluk
- Full-time
Under the supervision of the Assistant Director General, the Centre Director is the senior administrator of the Board in his/her community and is responsible for all aspects of the…
Added 19 hours ago
BC
Communication Assistant
Brant Community Healthcare System
Brantford, ON
- Full-time
Employee Wellness Matters – Peer Support Team, Wellness Committee, Free, confidential Employee Assistance Program (EAP) for employees and their families.
Added 1 day ago
BC
Communication Assistant
Brant Community Healthcare System
Brantford, ON
- Full-time
Employee Wellness Matters – Peer Support Team, Wellness Committee, Free, confidential Employee Assistance Program (EAP) for employees and their families.
Added 1 day ago
WB
Senior Administrative Assistant
Whistler Blackcomb
Whistler, BC
- Full-time
As our Senior Administrative Assistant, you will provide administrative support to our team and ensure our guests have the Experience of a Lifetime.
Added 1 day ago
Retail Assistant Brand Manager, Sandro/Maje, (Holt Renfrew Ogilvy, Montreal)
SMCP NORTH AMERICA (US, CANADA)
Montreal, QC
FT Assistant Brand Manager at SMCP (Sandro & Maje)
Added 1 day ago
CH
Executive Assistant
Covenant Health Canada
AB · Edmonton, AB
- Full-time
Reporting to the Corporate Services Manager, Medical Affairs, the Executive Administrative Assistant provides administrative and operational support to senior physician leadership within…
Added 1 day ago
Fixed Operations Manager - Toyota Northshore
The Jim Pattison Auto Group
North Vancouver, BC
Direct Reports: Service Manager, Parts Manager, Assistant Service Manager
Added 1 day ago
AH
Physiotherapist II
Alberta Health Services
Spirit River, AB
- Full-time
…complex clinical cases and provide clinical leadership within the program or service area to ensure safe, efficient and effective care. You will ensure physiotherapy practice is evidence…
Added 1 day ago
AU
Assistant Professor, Inclusive Education
Athabasca University
Athabasca, AB
- $82,549 to $112,525 USD / year
- Full-time
…flexible, online and accessible learning. With an inclusive Senior Leadership Team dedicated to empowering every team member to contribute, learn and thrive, AU stands poised for an…
Added 1 day ago
BC
Communication Assistant
Brant Community Healthcare System
Brantford, ON
- Full-time
Employee Wellness Matters – Peer Support Team, Wellness Committee, Free, confidential Employee Assistance Program (EAP) for employees and their families.
Added 1 day ago
EL
Store Manager - Le Labo- Full time - Vancouver, CA
Estée Lauder Companies
Vancouver, BC
- Full-time
…leader in prestige beauty. Many of our field executives and senior managers began their careers at point of sale and this first level management role with exposure to business planning,…
Added 1 day ago
MD
Assistant Director, Special Compensation Fund/State Program Administrator Manager Senior
Minnesota Direct Care and Treatment
Saint-Paul, NB · St.-Paul, NB
- Full-time
Job Class: State Program Administrator, Manager Senior
Added 1 day ago
IH
Administrative Assistant | P3 Contract Management
Interior Health Authority
Kelowna, BC
- Contract
The Administrative Assistant works in a team environment to provide confidential administrative support functions to the Director for the department or program and other management staff as…
Added 1 day ago
LH
PTA-Physiotherapy Assistant
Lifemark Health Group
Orillia, ON
- Internship
…185 LTC homes, 55 retirement communities and provide over 180 senior dwellings with physiotherapy, occupational therapy and therapeutic group exercise programming. As Canada's largest…
Added 1 day ago
TU
Development Coordinator, Corporate & Foundation Relations
The University of British Columbia
Vancouver, BC
- $6,143.67 to $8,830.25 CAD / month
- Full-time
Reports to: One of: Advancement Officer, Associate Director, Manager, Director, Senior Director/Assistant Dean, or Executive Director of Development.
Added 1 day ago
IS
Executive Assistant
Irving Shipbuilding
Dartmouth, NS
- Full-time
5-8 years of experience in an Executive Assistant or senior administrative support role.
Added 1 day ago
GO
Operating Engineer
Government of Manitoba
Winnipeg, MB
- Full-time
…guidance and ensure the quality of work of employees in less senior technical positions such as Assistant Operating Engineers and Maintenance…
Added 1 day ago
AC
Assistant Director, Appleby Camps, Milton
Appleby College
Milton, ON
- $58,000 to $63,000 CAD / year
- Full-time
…of Appleby Camps, with a particular focus on our new offsite program in Milton. In this role, you will ensure the smooth, professional delivery of camp programs year-round, providing…
Added 2 days ago
SR
Engineering Co
Saskatchewan Research Council (SRC)
Saskatoon, SK
- Volunteer
Assist senior engineers and designers with checking engineering deliverables, quality reviews and participating in construction and commissioning support activities including site visits,…

City of Edmonton

Administrative Assistant I (ID: 56182)

Edmonton, AB, Canada

Salary Range: $33.081 - $41.437 (Hourly); $58,280.450 - $73,001.630 (Annually) · Full-time

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Job details

Pay: Salary Range: $33.081 - $41.437 (Hourly); $58,280.450 - $73,001.630 (Annually)
Job type: Full-time
Working hours: 33.75 hours per week
Posting language: English
Posted: Oct 5, 2026

Original job description

Are you an organized administrative leader looking to make an impact in our community? Building Great Neighbourhoods is seeking an Administrative Assistant to provide executive support and lead our administrative team. In this role, you will ensure operational excellence, uphold standards, and facilitate seamless communication across all branch sections. If you excel in a fast-paced environment and take pride in supporting team success, we invite you to bring your expertise to the City of Edmonton.

As the Administrative Assistant, you will manage day-to-day office operations, track priority initiatives, and oversee workflows for the Building Great Neighbourhoods Branch. Reporting to the Branch Manager and working closely with the Strategic Coordinator, you will supervise three Administrative Clerks - providing coaching, delegation of duties, and development. Operating with independence, initiative, and discretion, you will navigate sensitive and confidential matters with sound judgment to strengthen operational efficiency and support key working relationships.

What will you do?

Provide direct supervision, daily guidance, task delegation, and workload balance for three Administrative Clerks across branch sections
Conduct regular performance check-ins, formal annual evaluations, onboarding, and ongoing professional development coaching
Manage staff work schedules, review and approve bi-weekly time entries in PeopleSoft, authorize leave requests, and schedule overtime
Proactively manage meeting schedules, calendar commitments, and daily workflows for the Strategic Coordinator and Branch Manager
Synthesize complex information, draft memos, prepare agendas, and track action items for Council, Committee, and executive leadership meetings
Monitor incoming branch directives, track high-priority issue resolutions, and route inquiries through POSSE and corporate tools
Lead the development, implementation, and continuous improvement of branch-wide administrative operating procedures and tracking tools
Oversee document quality control, corporate records retention compliance, digital communication tools, and Branch Google Sites and groups
Plan and coordinate logistics, facility requirements, and minute-taking for leadership meetings, retreats, and employee sessions
Direct facility operations, administrative IT asset tracking, procurement, telecommunications accounts, and administrative financial transactions
Serve as tenant representative at the work location and participate on the Joint Health and Safety Committee (OH&S) to coordinate floor safety inspections and direct compliance
Perform other related duties as assigned

Qualifications:

Completion of Grade 12 supplemented by coursework in business communication and office systems, OR a completed Diploma or Certificate in Business Administration, Office Administration, or a related discipline from an accredited post-secondary institution
Minimum of four (4) years of progressively responsible, diversified administrative experience in a fast-paced, politically sensitive environment supporting senior management
Minimum of two (2) years of direct supervisory experience involving staff performance coaching, work scheduling, task delegation, performance evaluations, and team workflow oversight

Assets:

Completion of a recognized Management Development or Supervisory Development Certificate program

Skills required for success:

Demonstrated supervisory and leadership competencies, including team building, conflict resolution, performance coaching, and staff development
Advanced proficiency in Google Workspace applications (Docs, Sheets, Slides, Sites, Drive, Gmail, Calendar)
Operational knowledge and proficiency using corporate systems such as POSSE, SAP, PeopleSoft, and ARIBA
High level of political acumen, sound judgment, and discretion when handling confidential or sensitive executive matters
Working knowledge of ATIA legislation, Joint Health & Safety (OH&S) requirements, and collective agreement administration (CSU 52)
Exceptional written and verbal communication skills, including report editing, administrative template formatting, and document quality control
Strong organizational and time management skills to balance executive support with direct staff supervision in a high-volume environment
Alignment to our Cultural Commitments and Leadership Competencies ( )
Embracing a culture of equity, diversity, reconciliation, and inclusion.
Alignment with the goals of the City Plan

Conditions of Employment:

Candidates are required to hold a valid Alberta Class 5 driver’s license (or provincial equivalent) or higher. Candidates will be required to arrange their own transportation and, where appropriate, will be reimbursed in accordance with City of Edmonton policy. This may require the candidate to obtain business-use auto insurance
Applicants may be tested

Work Environment:

This position may be eligible for a hybrid work arrangement with the flexibility to work from both home and the worksite as per the Letter of Understanding between the City of Edmonton and Civic Service Union 52
The weekly hours of work for this position are currently under review and may change at a future time. Any changes will be made in accordance with the City of Edmonton/Civic Service Union 52 collective agreement, and the incumbent will be notified in advance
Work is performed in a standard office environment with occasional walking, standing, and light lifting

The City of Edmonton values applicants with a diverse range of skills, experiences and competencies, and encourages you to apply. We strive to provide reasonable access and accommodations throughout the recruitment process. To request an accommodation, please contact employment@edmonton.ca. Learn more about our benefits

Up to 1 permanent full-time position

Hours of Work: 33.75 hours per week

Salary Range: $33.081 - $41.437 (Hourly); $58,280.450 - $73,001.630 (Annually)

Recruitment Consultant: LG/RA

Edmonton rests in the heart of Treaty Six territory in Alberta and the homelands of the Metis Nation.

Classification Title: Administrative Assistant I

Posting Date: Oct 5, 2026

Closing Date: Oct 19, 2026 11:59:00 PM (MDT)

Number of Openings (up to): 1 - Permanent Full-time

Union: CSU 52

Department: Building Great Neighbourhoods

Work Location(s): 14th Floor Edmonton Tower, 10111 104 Avenue Edmonton T5J 0J4

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More about this job

Responsibilities

Supervise and develop three Administrative Clerks while managing executive calendars, office workflows, priority initiatives, and administrative procedures for the Building Great Neighbourhoods Branch. Coordinate meeting and facility logistics, records and communications, procurement and administrative transactions, and workplace safety activities.

Requirements

Requires Grade 12 with relevant coursework or a post-secondary business or office administration credential, at least four years of progressively responsible administrative experience, and at least two years of direct supervisory experience. Candidates should demonstrate strong leadership, advanced Google Workspace and corporate systems proficiency, sound judgment, and knowledge of relevant legislation, safety requirements, and collective agreement administration.

Skills

Staff Supervision
Team Leadership
Performance Coaching
Conflict Resolution
Workload Management
Google Workspace
POSSE
SAP
PeopleSoft
ARIBA
Political Acumen
Confidentiality and Discretion
ATIA Legislation
Occupational Health and Safety
Written and Verbal Communication

Visa sponsorship

Not detected in the job text

Keywords

Business Communication
Office Systems
Business Administration
Office Administration
Supervisory Development Certificate
Google Workspace
Google Docs
Google Sheets
Google Slides
Google Sites
Google Drive
Gmail
Google Calendar
POSSE
SAP
PeopleSoft
ARIBA
ATIA
Occupational Health and Safety
CSU 52 Collective Agreement
Executive Support
Administrative Operations
Performance Evaluations
Corporate Records Retention
Procurement
Council and Committee Meetings
Workplace Safety Inspections

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