Administrative Clerk

Are you an organized, detail-oriented administrative professional looking to make a meaningful impact in our city? The Infrastructure Services department is seeking a proactive Administrative Clerk to join the Building Great Neighbourhoods branch. In this collaborative role, you will provide comprehensive clerical and administrative support to the Director and the broader Neighbourhoods Planning & Design section. You will coordinate dynamic calendars, manage document workflows, facilitate meetings, and ensure seamless day-to-day office operations. Working alongside a supportive administrative network, you will handle diverse responsibilities while balancing competing priorities in a fast-paced setting. Join our team and contribute to building vibrant, well-connected communities across Edmonton.

What will you do?

• Deliver proactive administrative support to the Director, including complex calendar scheduling, priority tracking, and meeting preparation
• Coordinate day-to-day office operations such as telecommunications, supply ordering, corporate procurement card administration, and onboarding logistics for new hires
• Serve as an initial point of contact for telephone, email, and in-person inquiries, liaising with internal teams, vendors, and community partners
• Prepare, format, and proofread formal documents, presentations, memos, and statistical reports to ensure adherence to corporate standards
• Organize section meetings and workshops by booking locations, assembling agendas, recording accurate minutes, and following up on action items
• Manage records and correspondence retention in compliance with FOIP standards and corporate record management systems
• Support human resources administrative tasks, including tracking vacation schedules, earned days off (EDOs), and facility maintenance requests
• Collaborate with administrative peers across the branch to align workflows and share best practices
• Perform other related duties as assigned

• Completion of Grade 12 or equivalent, OR completion of an appropriate certificate program from an approved business school or college
• Minimum of two (2) years of progressively responsible and diversified work/information processing experience, OR a minimum of two (2) years of diversified data entry experience including general office procedures

Assets:

• Experience utilizing corporate enterprise applications such as POSSE, SAP, Ariba, or applicant tracking systems like Taleo
• Working knowledge of Protection of Privacy Act (POPA) guidelines and corporate records management standards

Skills required for success:

• Exceptional time management and organizational abilities to prioritize high-volume tasks under tight deadlines
• Proficiency with Google Workspace (Gmail, Calendar, Docs, Sheets, Slides) and Microsoft Office Suite (Word, Excel)
• Strong written and verbal communication skills, including thorough proofreading, grammar, and document formatting capabilities
• Sound problem-solving abilities and discretion when managing confidential information and sensitive inquiries
• A customer-service mindset with a proven ability to build positive relationships across multidisciplinary teams and external collaborators
• Alignment to our Cultural Commitments and Leadership Competencies ()
• Embracing a culture of equity, diversity, reconciliation, and inclusion
• Alignment with the goals of the City Plan

Conditions of Employment:

• Applicants may be tested

Work Environment:

• This position ​may be eligible for a hybrid work arrangement ​with ​the flexibility to work from both home and the worksite as per the Letter of Understanding between the City of Edmonton and Civic Service Union 52.
• The weekly hours of work for this position are currently under review and may change at a future time. Any changes will be made in accordance with the City of Edmonton/Civic Service Union 52 collective agreement, and the incumbent will be notified in advance.

The City of Edmonton values applicants with a diverse range of skills, experiences and competencies, and encourages you to apply. We strive to provide reasonable access and accommodations throughout the recruitment process. To request an accommodation, please contact employment@edmonton.ca. Learn more about our benefits

Up to 1 temporary full-time position for up to 18 months in accordance with Article 18.02 of the Collective Agreement

Hours of Work: 33.75 hours per week

Salary Range: $26.640 - $33.081 (Hourly); $46,933.02  - $58,280.45 (Annually)

Recruitment Consultant: LG/SB

Edmonton rests in the heart of Treaty Six territory in Alberta and the homelands of the Metis Nation.