Administrative Assistant III
- Grande Prairie, AB, Canada
Starting Salary $30.63 per hour as per the Out-of-Scope Agreement. · Full-time
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Job details
- Pay
- Starting Salary $30.63 per hour as per the Out-of-Scope Agreement.
- Job type
- Full-time
- Apply by
- Experience
- Minimum of 3 years experience in a similar position.
- Posting language
- English
- Posted
Original job description
The City of Grande Prairie is a vibrant, growing community located in the beautiful Peace Country region of Alberta. We are committed to providing exceptional public service and enhancing the quality of life for all residents. Grande Prairie is a great place to live, work, and play.
Our Public Safety Communications Centre is looking for a dedicated Administrative Assistant III to join the team.
Position Responsibilities
The standard workweek consists of an average of 35 hours, with the specific schedule being determined by the immediate supervisor.
Compensation
Starting Salary $30.63 per hour as per the Out-of-Scope Agreement.
Benefits
Comprehensive benefits package. What We Offer | City of Grande Prairie (cityofgp.com)
Diversity & Inclusion
The City of Grande Prairie is committed to building and sustaining an inclusive work environment composed of individuals with unique experiences, perspectives, talents, and contributions who welcome, support, respect and value all members of the community.
Selection Process
We appreciate your interest in our organization, and we thank you in advance for your application. Candidates selected for an interview will be notified via phone or email.
To efficiently manage the high volume of applications we receive for each job posting, we are unable to address job-specific inquiries prior to the interview stage. However, if you progress to the job interview stage, we will gladly answer any questions you may have.
Our Public Safety Communications Centre is looking for a dedicated Administrative Assistant III to join the team.
Position Responsibilities
- Collect, compile and assemble reports and statistics for department's emergency services.
- Coordinate meetings, assemble agendas, record and transcribe minute, record follow-up action and maintain records of outstanding items.
- Amend and maintain departments governance documents.
- Process account receivable invoices for the departments various revenue streams.
- Process requisitions for department expenditures.
- Provide time card management for department staff.
- Provide support to the departments health & safety program.
- Coordinate community educational programs.
- Inventory maintenance.
- High school diploma plus 2 years of post secondary education in office or business administration would be ideal. Equivalent experience or education may be considered.
- Minimum of 3 years experience in a similar position.
- Exceptional organizational skills with the ability to multi-task and manage multiple conflicting priorities.
- Demonstrates time management, problem solving and analytical skills.
- Ability to work well under pressure to meet set deadlines.
- Has a keen attention to detail and able to work with minimal supervision.
- Ability to be discrete and maintain strict confidentiality.
- Effective written and oral communication.
- Advanced understanding of office functions through Microsoft Office Suite, and other supporting software such as Adobe, Oracle, UKG, Vector Solutions and Aladtec.
The standard workweek consists of an average of 35 hours, with the specific schedule being determined by the immediate supervisor.
Compensation
Starting Salary $30.63 per hour as per the Out-of-Scope Agreement.
Benefits
Comprehensive benefits package. What We Offer | City of Grande Prairie (cityofgp.com)
Diversity & Inclusion
The City of Grande Prairie is committed to building and sustaining an inclusive work environment composed of individuals with unique experiences, perspectives, talents, and contributions who welcome, support, respect and value all members of the community.
Selection Process
We appreciate your interest in our organization, and we thank you in advance for your application. Candidates selected for an interview will be notified via phone or email.
- To apply for this position, please utilize the "Apply Now" tab on this web page to submit your comprehensive cover letter and up-to-date resume.
- Our application review process includes a thorough evaluation of all submissions. Short-listed candidates will be contacted for interview scheduling.
- This posting will be open until a suitable candidate(s) is/are found.
To efficiently manage the high volume of applications we receive for each job posting, we are unable to address job-specific inquiries prior to the interview stage. However, if you progress to the job interview stage, we will gladly answer any questions you may have.
More about this job
Responsibilities
Compile emergency services reports and statistics, coordinate meetings and maintain governance documents and records. Process invoices and expenditure requisitions, manage staff time cards and inventory, support the health and safety program, and coordinate community education programs.
Requirements
A high school diploma and two years of post-secondary education in office or business administration are ideal, though equivalent education or experience may be considered; at least three years of similar experience is required. Candidates should have strong organizational, time-management, problem-solving, analytical, communication, and confidentiality skills, along with advanced knowledge of Microsoft Office and supporting software.
Skills
- Report Compilation
- Meeting Coordination
- Agenda Preparation
- Minute Taking
- Records Management
- Accounts Receivable Processing
- Requisition Processing
- Time Card Management
- Health and Safety Program Support
- Community Education Program Coordination
- Inventory Management
- Organization
- Time Management
- Problem Solving
- Analytical Skills
- Microsoft Office
Visa sponsorship
Not detected in the job text
Categories
- Administrative
- Government & Public Sector
- Security & Safety
- Finance & Accounting
Keywords
- Emergency Services
- Public Safety Communications
- Report Compilation
- Statistics
- Meeting Coordination
- Agenda Preparation
- Minute Taking
- Records Management
- Governance Documents
- Accounts Receivable
- Invoices
- Expenditure Requisitions
- Time Card Management
- Health and Safety
- Community Education Programs
- Inventory Management
- Microsoft Office Suite
- Adobe
- Oracle
- UKG
- Vector Solutions
- Aladtec
- Confidentiality
- Problem Solving
- Analytical Skills