Administrative Assistant III
- Grande Prairie, AB, Canada
Salary range $30.63 - $39.62 per hour as per the Out-of-Scope Agreement. · Full-time
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Job details
- Pay
- Salary range $30.63 - $39.62 per hour as per the Out-of-Scope Agreement.
- Job type
- Full-time
- Apply by
- Posting language
- English
- Posted
Original job description
The City of Grande Prairie is a vibrant, growing community located in the beautiful Peace Country region of Alberta. We are committed to providing exceptional public service and enhancing the quality of life for all residents. Grande Prairie is a great place to live, work, and play.
Our Development Services Department is looking for a dedicated Administrative Assistant III to join the team.
Position Responsibilities
The standard workweek consists of an average of 35 hours, with the specific schedule being determined by the immediate supervisor.
Compensation
Salary range $30.63 - $39.62 per hour as per the Out-of-Scope Agreement.
Benefits
Comprehensive benefits package. What We Offer | City of Grande Prairie (cityofgp.com)
Diversity & Inclusion
The City of Grande Prairie is committed to building and sustaining an inclusive work environment composed of individuals with unique experiences, perspectives, talents, and contributions who welcome, support, respect and value all members of the community.
Selection Process
We appreciate your interest in our organization, and we thank you in advance for your application. Candidates selected for an interview will be notified via phone or email.
To efficiently manage the high volume of applications we receive for each job posting, we are unable to address job-specific inquiries prior to the interview stage. However, if you progress to the job interview stage, we will gladly answer any questions you may have.
Our Development Services Department is looking for a dedicated Administrative Assistant III to join the team.
Position Responsibilities
- Responsible for all data entered by administration into system for permit submittals and approvals.
- Prioritizing sensitive matters of compliance, of day-to-day activities for safety codes officers.
- Oversees building application packages for edits or omissions when required.
- Responsible of ensuring that all permits receive the required approvals as required.
- Coordinate and Schedule officer(s) for inspections or investigation matters of compliance.
- Collaborate with other City Departments to determine needs as a combined effort for onsite matters
- Provide exceptional customer service, for both, internal and external customers.
- Build and maintain positive relationships with all levels of staff, consultants, contractors’ lawyers, developers, architects, and the public.
- Responsible for Issuing Certificate of Occupancies and ensuring proper file closure. Calculate fees and process Residential, Commercial. Industrial, & Institutional Projects within the City. Prepare Journal entries, refunds, cheque requisitions, when required.
- Prepare Daily Financial Deposit for the Service Centre and submit to Finance for processing, when required.
- Support management with day-to-day operations.
- Knowledge of construction and terminology.
- Ability to identify and interpret construction documents, professional schedules, and other required documentations for submittals.
- Experience with Safety Codes Act, Permit Regulations, and Various City Bylaws, ability to multitask with frequent interruptions.
- Problem analysis, decision making with a keen eye for detail.
- Ability to remember large amounts of information pertaining to fees, bylaws, and procedures.
- Ability to remember previous clients, situations, and projects.
- Demonstrates high degree of personal initiative, organization skills, integrity, and professionalism.
- Ability to work independently and as a team.
- A combination of experience and education may be considered.
The standard workweek consists of an average of 35 hours, with the specific schedule being determined by the immediate supervisor.
Compensation
Salary range $30.63 - $39.62 per hour as per the Out-of-Scope Agreement.
Benefits
Comprehensive benefits package. What We Offer | City of Grande Prairie (cityofgp.com)
Diversity & Inclusion
The City of Grande Prairie is committed to building and sustaining an inclusive work environment composed of individuals with unique experiences, perspectives, talents, and contributions who welcome, support, respect and value all members of the community.
Selection Process
We appreciate your interest in our organization, and we thank you in advance for your application. Candidates selected for an interview will be notified via phone or email.
- To apply for this position, please utilize the "Apply Now" tab on this web page to submit your comprehensive cover letter and up-to-date resume.
- Our application review process includes a thorough evaluation of all submissions. Short-listed candidates will be contacted for interview scheduling.
- This posting will be open until a suitable candidate(s) is/are found.
- This posting may be used to fill future vacancies in this position.
- This posting may be used to fill more than one position.
- This temporary position is also open to permanent City employees as a development opportunity. (Secondment)
To efficiently manage the high volume of applications we receive for each job posting, we are unable to address job-specific inquiries prior to the interview stage. However, if you progress to the job interview stage, we will gladly answer any questions you may have.
More about this job
Responsibilities
Administer permit applications and approvals, review application packages, coordinate safety code officers’ inspections and compliance matters, and issue occupancy certificates while ensuring files are properly closed. Provide customer service and operational support, calculate and process project fees, and prepare financial deposits, journal entries, refunds, and cheque requisitions.
Requirements
Candidates should understand construction terminology and be able to interpret construction documents, professional schedules, permit regulations, the Safety Codes Act, and municipal bylaws. The role requires strong organization, initiative, integrity, attention to detail, multitasking, problem-solving, and the ability to work independently and collaboratively; a combination of education and experience may be considered.
Skills
- Permit Administration
- Knowledge of Construction Terminology
- Safety Codes and Permit Regulations
- Bylaw Interpretation
- Inspection Scheduling
- Compliance Coordination
- Customer Service
- Financial Processing
- Fee Calculation
- Problem Analysis
- Decision-Making
- Attention to Detail
- Organization
- Communication
- Teamwork
Visa sponsorship
Not detected in the job text
Categories
- Administrative
- Government & Public Sector
- Customer Service & Support
- Finance & Accounting
- Construction
Keywords
- Development Services
- Administrative Support
- Permit Submittals
- Permit Approvals
- Building Applications
- Safety Codes Act
- Permit Regulations
- Municipal Bylaws
- Construction Documents
- Professional Schedules
- Safety Codes Officers
- Inspections
- Compliance
- Certificate of Occupancy
- File Closure
- Residential Projects
- Commercial Projects
- Industrial Projects
- Institutional Projects
- Fee Calculation
- Journal Entries
- Refunds
- Cheque Requisitions
- Financial Deposits
- Customer Service
- Stakeholder Relations
- Problem Analysis
- Decision-Making
- Multitasking