Administrative Assistant III

The City of Grande Prairie is a vibrant, growing community located in the beautiful Peace Country region of Alberta. We are committed to providing exceptional public service and enhancing the quality of life for all residents. Grande Prairie is a great place to live, work, and play.

Our Public Safety Communications Centre is looking for two dedicated part-time Administrative Assistants III to join the team.

Position Responsibilities

• Collect, compile and assemble reports and statistics for department's emergency services.
• Coordinate meetings, assemble agendas, record and transcribe minute, record follow-up action and maintain records of outstanding items.
• Amend and maintain departments governance documents.
• Process account receivable invoices for the departments various revenue streams.
• Process requisitions for department expenditures.
• Provide time card management for department staff.
• Provide support to the departments health & safety program.
• Coordinate community educational programs.
• Inventory maintenance.
  
  

Qualifications

• High school diploma plus 2 years of post secondary education in office or business administration would be ideal. Equivalent experience or education may be considered.
• Minimum of 3 years experience in a similar position.
• Exceptional organizational skills with the ability to multi-task and manage multiple conflicting priorities.
• Demonstrates time management, problem solving and analytical skills.
• Ability to work well under pressure to meet set deadlines.
• Has a keen attention to detail and able to work with minimal supervision.
• Ability to be discrete and maintain strict confidentiality.
• Effective written and oral communication.
• Advanced understanding of office functions through Microsoft Office Suite, and other supporting software such as Adobe, Oracle, UKG, Vector Solutions and Aladtec.
  
  

Hours

The standard workweek consists of an average of 35 hours, with the specific schedule being determined by the immediate supervisor.

Compensation

Starting Salary $30.63 per hour as per the Out-of-Scope Agreement.

Benefits

Comprehensive benefits package. What We Offer | City of Grande Prairie (cityofgp.com)

Diversity & Inclusion

The City of Grande Prairie is committed to building and sustaining an inclusive work environment composed of individuals with unique experiences, perspectives, talents, and contributions who welcome, support, respect and value all members of the community.

Selection Process

We appreciate your interest in our organization, and we thank you in advance for your application. Candidates selected for an interview will be notified via phone or email.

• To apply for this position, please utilize the "Apply Now" tab on this web page to submit your comprehensive cover letter and up-to-date resume.
• Our application review process includes a thorough evaluation of all submissions. Short-listed candidates will be contacted for interview scheduling.
• This posting will be open until a suitable candidate(s) is/are found.
  
  

Note: After submitting your application and uploading your resume, you should expect to receive an email confirmation indicating that your application for this position has been successfully submitted. If you receive this email, there is no need for any additional contact with us regarding this position.

To efficiently manage the high volume of applications we receive for each job posting, we are unable to address job-specific inquiries prior to the interview stage. However, if you progress to the job interview stage, we will gladly answer any questions you may have.