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Added 2 mins ago
TE
Intern, Canada Gas Operations
TC Energy
North Bay, ON
- Full-time
Returning to full-time studies immediately following the work term
Added 2 mins ago
WE
Security Control Center Operator Contract Fixed Term Full Time
Woodbine Entertainment
Toronto, ON · Woodbine HQ
- Full-time
…staffing. This position is required to proactively monitor, in real-time, all surveillance cameras, motion alarms and access controls, then process any unusual activity to provide an…
Added 2 mins ago
UH
Senior Manager, UHN West Park Assessment Centre
University Health Network
Toronto, ON
- Full-time
Altum Health is a clinical program of the University Health Network with over 300 employees across several sites (Ajax, Barrie, Brampton, Cambridge, Hamilton, Mississauga, Oakville, Oshawa,…
Added 2 mins ago
RB
Senior Relationship Manager Agriculture, Commercial Financial Services
Royal Bank of Canada
Steinbach, MB · MB · PEMBINA, Manitoba
- Full-time
A comprehensive Total Rewards Program including bonuses and flexible benefits, and competitive compensation
Added 2 mins ago
A
Proposal Supervisor
AECOM
Mississauga, ON
- $98,000 to $125,000 CAD / year
- Full-time
There has never been a better time to be at AECOM. With accelerating infrastructure investment worldwide, our services are in great demand. We invite you to bring your bold ideas and big…
Added 2 mins ago
A
Civil / Environmental Engineer
AECOM
Burnaby, BC
- $75,000 to $105,000 CAD / year
- Full-time
There has never been a better time to be at AECOM. With accelerating infrastructure investment worldwide, our services are in great demand. We invite you to bring your bold ideas and big…
Added 2 mins ago
A
Assistant Fairmont Gold Manager
AccorHotel
Banff, AB
- Contract
The Assistant Fairmont Gold Manager is a key operational leader responsible for the day-to-day leadership and execution of the complete Fairmont Gold operation. This role ensures consistent…
Added 2 mins ago
CK
Training Manager
Circle K
Calgary, AB
- Full-time
Type of Employment: Permanent, Full Time (40 hours)
Added 3 mins ago
CI
Property Accountant
Colliers International
Toronto, ON
- Full-time
…join its dynamic team in Toronto. Reporting to the Accounting Manager, you will ensure monthly deadlines are met and special projects are completed on time. Your expertise in property…
Added 3 mins ago
GD
Administration/Shipping Clerk
Gillfor Distribution
London, ON
- $48,000 to $50,000 CAD / year
- Full-time
Full-time Monday to Friday (40 hours per week) and any overtime as required. Morning shift from 8 a.m. to 5 p.m.
Added 17 mins ago
D
Engineering Supervisor
DAVWIRE
London, ON
- Full-time
Establish and maintain effective communication between Engineering, Production, Quality, Program Management and senior management.
Added 17 mins ago
IM
Health And Safety Coordinator
Iron Maple
Dartmouth, NS
- Full-time
The Health and Safety Coordinator will be responsible for working with our team to manage and deliver our safety program and will work alongside the project team as the designated health…
Added 17 mins ago
DC
Director, Indigenous Academic Initiatives
Douglas College
New Westminster, BC
- $103,701 to $138,268 CAD / year
- Full-time
This regular full-time position is available immediately.
Added 17 mins ago
A
Civil/Environmental Engineer
AECOM
Burnaby, BC
- $75,000 to $105,000 CAD / year
- Full-time
There has never been a better time to be at AECOM. With accelerating infrastructure investment worldwide, our services are in great demand. We invite you to bring your bold ideas and big…
Added 17 mins ago
TO
Full Time Shuttle Driver for The Revalie (University)
Transdev Ontario Manitoba
Ottawa, ON
- Full-time
We offer comprehensive benefits packages for full time employees with an Employee and Family Assistance Program for part time employees, a great company perks program, a $2000 Retention…
Added 18 mins ago
BE
Human Resources Coordinator
BC Energy Regulator
Fort St. John, BC
- Full-time
Salary: $71,674.45 - $81,198.38 – Permanent Full-Time, based on a 35-hour work week.
Added 18 mins ago
G Licence Donation Pick Up Truck Driver
Diabetes Canada / National Diabetes Trust
Hamilton, ON
Each year, the program diverts more than 100 million pounds of clothing and household items from landfill sites across Canada. As an employee on the National Diabetes Trust team, you are…
Added 18 mins ago
Business Aligned Compliance Officer Investment Bank, Canada
UBS
Toronto, ON
The indicative gross base salary range as a full-time equivalent role:
Added 18 mins ago
FH
Licensed Practical Nurse, Full Scope
Fraser Health
New Westminster, BC
- Part-time
Under the direction of the Manager, Clinical Operations or designate and in collaboration as a member of a multidisciplinary team; performs assessments, plans, implements and evaluates…
Added 18 mins ago
FH
Registered Nurse, Transition Line - Intensive Care Unit (ICU) - Royal Columbian Hospital
Fraser Health
New Westminster, BC
- Full-time
In house Critical Care program (CCP) – offered 2-3 intakes a year. The program is about 12 weeks long in a full-time studies format.
Added 18 mins ago
A
Winter 2026/27 - Hospitality Services - CMH Purcell
Alterra
BC · CMH - British Columbia (Pacific)
- Full-time
We work hard, we play hard, and we have the best time doing it. Our mission is to guide our staff and guests through life-changing mountain experiences, and our vision is to be recognized…
Added 18 mins ago
A
Facilities Maintenance Technician - Bugaboos
Alterra
BC · CMH - British Columbia (Mountain)
- Full-time
This is a full-time, year-round role scheduled collaboratively with area management based on facility needs and agreed employee time commitments.
Added 18 mins ago
A
Winter 2026/27 - First Cook
Alterra
BC · CMH - British Columbia (Mountain)
- Full-time
We work hard, we play hard, and we have the best time doing it. Our mission is to guide our staff and guests through life-changing mountain experiences, and our vision is to be recognized…
Added 18 mins ago
TF
Curriculum and Program Quality Lead/Manager
The Foray Group
Markham, ON
- Full-time
The Curriculum and Program Quality Lead/Manager plays a highly visible, field-based role, spending a minimum of three full days per week in centres conducting classroom observations,…
Added 33 mins ago
S
Project Manager I
Sanya’k̓ula
Vancouver, BC
- Full-time
…safety is inherent in all aspects of this position. The Project Manager I leads and co-ordinates all aspects of the current projects undertaken by the department. The Project Manager I…

City of Kitchener

Committee Coordinator

Kitchener, ON, Canada

Full-time

Apply About employer

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Job details

Job type: Full-time
Apply by: Dec 3, 2026
Experience: Minimum 2 years of related experience including composing minutes, preparing reports and corresponding in a clear and concise manner.
Posting language: English
Posted: Nov 3, 2026

Original job description

Overview

This position is Temporary Full-Time for approximately 18 months. Occasional evening work (outside regular hours) is required based on meeting schedules.

Provides Council/Committee secretariat functions for Standing, Advisory and Quasi-Judicial Committees, and Council.

Responsibilities

Prepares agendas/notices.
Responds to staff/public inquiries.
Assists with delegations.
Provides meeting/hearing coverage.
Provides procedural advice to Standing Committee Chairs/Mayor.
Takes minutes during meetings.
Composes reports and correspondence.
Prepares appeal documentation required for quasi-judicial hearings (e.g., Ontario Land Tribunal, etc.).
Assists members of Council with composing notices of motion.
Ensures that requirements of various Provincial legislation are maintained.
Liaises with staff, elected officials, outside agencies and members of the public pertaining to Standing Committee/Council/Quasi-judicial Committee matters.
Creates training material in conjunction with Manager of Council/Committee Services and Deputy City Clerk and staff associated with the committees.
Organizes and provides training for committee members (e.g. orientation, training specific to Chairs) under the direction of the Manager of Council/Committee Services and Deputy City Clerk.
Administers various aspects of the municipal election process (e.g. appropriate voting places, assists with hiring and training election workers, and responds to general inquiries).
Assists with the municipal elections as assigned.
Assists in budget preparation for Committees as needed.
Carries out legal functions as a Commissioner of Oaths.
Performs other duties as assigned.

Education

Minimum 2-year diploma or 2-year specialized post-secondary program.

Experience

Minimum 2 years of related experience including composing minutes, preparing reports and corresponding in a clear and concise manner.

Skill Equivalency (if applicable)

Applicants will be considered if a combination of their education and experience meets the following pre-determined skill equivalency:

Grade 12 Diploma plus up to 1 year of post-secondary courses with minimum 4 years’ related and relevant experience or 3-Year Degree/Diploma with minimum 1 year related and relevant experience.

Additional Requirements

Designation from the Association of Municipal Managers, Clerks & Treasurers or willing to obtain post-hire.
Ability to work occasional evenings based on meeting schedules and work overtime, as required, to meet deadlines.

Knowledge, Skills, And Abilities

Working knowledge of Robert's Rules of Order and/or meeting Procedures/Procedural By-Laws.
Working knowledge of various provincial legislation including the Municipal Act, Municipal Election Act, Municipal Conflict of Interest Act, Statutory Powers Procedure Act, Planning Act, Ontario Heritage Act, Commissioners for taking Affidavits Act, Municipal Freedom of Information & Protection of Privacy Act and other general statutes governing municipal operations in Ontario.
Demonstrated attention to accuracy and detail, in a time sensitive environment.
Demonstrated ability to maintain a high standard of professionalism, transparency, sound judgment, diplomacy and confidentiality.
Strong verbal, presentation, and written communication skills and ability to effectively communicate to the public, and staff at all levels of the Corporation.
Ability to perform successfully under pressure while managing competing priorities in a fast-paced and high-pressured environment including being able to make on-the-spot decisions in Council/Committee meetings.
Ability to work both in a team environment and independently.
Excellent organizational and time management skills and ability to prioritize workload, to problem solve and to adapt to frequent interruptions and change.
High level of initiative, accountability and strong interpersonal skills to deal diplomatically with elected officials, government departments, staff and the public.
Strong analytical, critical thinking and problem-solving skills.
Highly developed computer skills and experience with Microsoft Word, Excel, Outlook and the Internet.
Familiarity with agenda management software and/or webcasting would be an asset.
Knowledge and understanding of the Committee of Adjustment process would be an asset.
Ability to support and project values compatible with the organization.
Reliable with good attitude and employment record.

Apply About employer

More about this job

Responsibilities

Coordinates secretariat services for Council and standing, advisory, and quasi-judicial committees, including preparing agendas, taking minutes, responding to inquiries, and providing procedural guidance. Supports hearings, election administration, committee training and budgets, legislative compliance, and related documentation and correspondence.

Requirements

Requires a minimum two-year diploma or specialized post-secondary program and at least two years of related experience, with specified education-and-experience equivalencies accepted. Candidates need knowledge of meeting procedures and Ontario municipal legislation, strong communication and organizational skills, computer proficiency, and the ability to work occasional evenings and overtime.

Skills

Meeting Coordination
Agenda Preparation
Minute Taking
Report Writing
Procedural Advice
Legislative Compliance
Election Administration
Public Communication
Attention To Detail
Confidentiality
Diplomacy
Time Management
Problem-Solving
Microsoft Word
Microsoft Excel
Agenda Management Software

Visa sponsorship

Not detected in the job text

Keywords

Council Secretariat
Committee Coordination
Standing Committees
Advisory Committees
Quasi-Judicial Hearings
Agenda Preparation
Meeting Notices
Minute Taking
Reports And Correspondence
Robert's Rules Of Order
Procedural By-Laws
Municipal Act
Municipal Election Act
Municipal Conflict Of Interest Act
Statutory Powers Procedure Act
Planning Act
Ontario Heritage Act
Commissioners For Taking Affidavits Act
Municipal Freedom Of Information And Protection Of Privacy Act
Municipal Elections
Ontario Land Tribunal
Commissioner Of Oaths
Microsoft Word
Microsoft Excel
Microsoft Outlook
Agenda Management Software
Webcasting
Committee Of Adjustment

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