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Added 1 min ago
R
Branch Manager
RBC
Medicine Hat, AB
- Full-time
As a Branch Manager, you are a local market leader, motivating and coaching your team to create a memorable experience for clients. Inside and outside the branch, you capitalize on emerging…
Added 1 min ago
CM
Personal Support Worker - NRT PT 2026-7209
Cambridge Memorial Hospital
Cambridge, ON
- Other
Reporting to the Manager of the Nursing Resource Team, the Personal Support Worker provides personal care for patients and supports patient flow within the hospital as required. The…
Added 1 min ago
NC
Member Associate (Temporary)
Northern Credit Union
Pembroke, ON
- Full-time
…operations. Working closely with the Member Advisors and Market Manager, the Member Associate supports the end-to-end loan process by managing and submitting documentation, maintaining…
Added 1 min ago
SC
Financial Advisor - Coventry Hills
Servus Credit Union
Calgary, AB
- Full-time
Reporting to the Branch Manager, your primary objective is to bring our noble purpose to life by developing long term relationships with members, building trust, and delivering customized…
Added 1 min ago
PH
User Readiness Specialist
Providence Healthcare
Kelowna, BC
- Temporary
…essential registration and scheduling systems. Reporting to the Manager of Registration Standards, Quality and Projects, you’ll design, deliver, and evaluate computer application training…
Added 1 min ago
R(
Assistant Store Manager - Hazeldean Mall
Reitmans (Canada) Ltée/Ltd
Ottawa, ON
- Full-time
Reporting to the Store Manager, join a team where your leadership will truly make an impact! As an Assistant Store Manager, you’ll help drive daily operations while motivating your team,…
Added 1 min ago
CC
Retail Shift Leader
Canna Cabana
Saskatoon, SK
- Full-time
Oversee the responsibilities of the Store Manager in the absence of SM or ASM
Added 1 min ago
ML
Lead Server, Full Time
MAPLE LEAF LOUNGE
Vancouver, BC
- Full-time
Assists the Manager on duty with the coordination of activities of associates within the food service department while maintaining the highest standards and levels of customer service.
Added 16 mins ago
TR
Sr. Digital Product Manager
Thomson Reuters
Toronto, ON · Canada, Toronto, Ontario
- Full-time
We are looking for a Senior Product Manager who can help us shape the future. We want a data-driven leader with a passion for innovation who likes working backwards from the customer and…
Added 16 mins ago
T
Senior Personal Banker - Investing Networking Event
TD
Airdrie, AB · Calgary, AB
- Full-time
…within the Assigned District. Upon completion of the training program, we intend to assign you to a position which will be compatible with your training. The timing of this posting will be…
Added 16 mins ago
T
Senior Personal Banker - Home Borrowing Trainee Networking Event
TD
Airdrie, AB · Calgary, AB
- Full-time
…within the Assigned District. Upon completion of the training program, we intend to assign you to a position which will be compatible with your training. The timing of this posting will be…
Added 16 mins ago
Production Manager
Westerkirk
Calgary, AB
The Production Manager is responsible for the day-to-day operational performance of assigned areas within De Havilland's MRO operation. Working closely with the Operations Manager, Director…
Added 16 mins ago
24 - Comprehensive Health Promotion - HPS - CUPE
Windsor-Essex County Health Unit
Windsor, ON
Informs public health decision‑making through rigorous assessment, analysis, and evaluation of community needs and program impacts.
Added 16 mins ago
Service Coordinator
GWL Realty Advisors
Toronto, ON
…and janitorial teams in collaboration with the Maintenance…
Added 16 mins ago
MU
Clinical Research Coordinator
McGill University
Montreal, QC
- Full-time
Under the supervision of the Clinical Research Unit Manager, the incumbent will perform the following duties:
Added 16 mins ago
TS
Justice Support Worker
The Salvation Army Canada and Bermuda Territory
Regina, SK
- Full-time
Report on, make recommendations, and provide input and support to the ED/Corps officer/Manager as it relates to the hiring, supervision, training, performance management and termination of…
Added 16 mins ago
BS
Purchasing Agent, Senior
BVGlazing Systems
Niagara Falls, ON
- $70,000 to $80,000 CAD / year
- Full-time
…and building envelope projects. Reporting to the Purchasing Manager, the Senior Purchasing Agent will be responsible for sourcing materials, negotiating supplier agreements, managing…
Added 16 mins ago
C
Customer Success Manager - Enterprise
Caribou
Toronto, ON
- Full-time
We’re looking for a Customer Success Manager to lead strategic enterprise customer accounts. This opportunity is for a compassionate problem solver who thrives in fast-paced environments…
Added 16 mins ago
CF
Social Worker/Registered Psychotherapist
Couchiching Family Health Team
Orillia, ON
- Full-time
Position: Social Worker/Registered Psychotherapist – Mental Health Program
Added 16 mins ago
MR
Homestay Coordinator - Casual
Maple Ridge - Pitt Meadows School District No.42
Maple Ridge, BC
- Contract
Keeps informed of homestay issues and policy decisions within and outside the district and keeps the Manager and other program staff informed.
Added 16 mins ago
OD
FR 24% Elem Contract, Grade 5/6 MFI: Science and Social Studies; 2:00-3:00
Ottawa-Carleton District School Board (OCDSB)
Orleans, ON
- Contract
…"Be proud". We are a triple track school offering an English program with Core French, Early French Immersion from Grades 1-8 and Middle French Immersion in Grades from 4-8 as well, we have…
Added 16 mins ago
OD
FR 48% Elem Contract, Grade 2,3,4,5,6 EFI: Health, Arts and Phy Ed; 12:00-3:40
Ottawa-Carleton District School Board (OCDSB)
Ottawa, ON
- Contract
…Public School is a K-8 , dual track school offering an English program for grades 1-8 as well as a Early French Immersion Program for grades 1-8. Our staff work collaboratively to create a…
Added 31 mins ago
YH
Health Care Attendant - Medical Surgical - Casual on Call
Yukon Hospital
Whitehorse, YT
- Part-time
Reporting to the Clinical Care Manager, the Health Care Attendant is involved in planning and providing direct care to patients to enhance their independence and quality of life, and to…
Added 31 mins ago
YH
Health Care Attendant - Medical Surgical - Regular Part Time
Yukon Hospital
Whitehorse, YT
- Part-time
Reporting to the Clinical Care Manager, the Health Care Attendant is involved in planning and providing direct care to patients to enhance their independence and quality of life, and to…
Added 46 mins ago
NB
Residential Financing Specialist
National Bank of Canada
Bathurst, NB
- Full-time
part of a branch-based team, supported by a Residential Financing Manager who

City of Kitchener

Committee Coordinator

Kitchener, ON, Canada

Full-time

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Job details

Job type: Full-time
Apply by: Dec 3, 2026
Experience: Minimum 2 years of related experience including composing minutes, preparing reports and corresponding in a clear and concise manner.
Posting language: English
Posted: Nov 3, 2026

Original job description

Overview

This position is Temporary Full-Time for approximately 18 months. Occasional evening work (outside regular hours) is required based on meeting schedules.

Provides Council/Committee secretariat functions for Standing, Advisory and Quasi-Judicial Committees, and Council.

Responsibilities

Prepares agendas/notices.
Responds to staff/public inquiries.
Assists with delegations.
Provides meeting/hearing coverage.
Provides procedural advice to Standing Committee Chairs/Mayor.
Takes minutes during meetings.
Composes reports and correspondence.
Prepares appeal documentation required for quasi-judicial hearings (e.g., Ontario Land Tribunal, etc.).
Assists members of Council with composing notices of motion.
Ensures that requirements of various Provincial legislation are maintained.
Liaises with staff, elected officials, outside agencies and members of the public pertaining to Standing Committee/Council/Quasi-judicial Committee matters.
Creates training material in conjunction with Manager of Council/Committee Services and Deputy City Clerk and staff associated with the committees.
Organizes and provides training for committee members (e.g. orientation, training specific to Chairs) under the direction of the Manager of Council/Committee Services and Deputy City Clerk.
Administers various aspects of the municipal election process (e.g. appropriate voting places, assists with hiring and training election workers, and responds to general inquiries).
Assists with the municipal elections as assigned.
Assists in budget preparation for Committees as needed.
Carries out legal functions as a Commissioner of Oaths.
Performs other duties as assigned.

Education

Minimum 2-year diploma or 2-year specialized post-secondary program.

Experience

Minimum 2 years of related experience including composing minutes, preparing reports and corresponding in a clear and concise manner.

Skill Equivalency (if applicable)

Applicants will be considered if a combination of their education and experience meets the following pre-determined skill equivalency:

Grade 12 Diploma plus up to 1 year of post-secondary courses with minimum 4 years’ related and relevant experience or 3-Year Degree/Diploma with minimum 1 year related and relevant experience.

Additional Requirements

Designation from the Association of Municipal Managers, Clerks & Treasurers or willing to obtain post-hire.
Ability to work occasional evenings based on meeting schedules and work overtime, as required, to meet deadlines.

Knowledge, Skills, And Abilities

Working knowledge of Robert's Rules of Order and/or meeting Procedures/Procedural By-Laws.
Working knowledge of various provincial legislation including the Municipal Act, Municipal Election Act, Municipal Conflict of Interest Act, Statutory Powers Procedure Act, Planning Act, Ontario Heritage Act, Commissioners for taking Affidavits Act, Municipal Freedom of Information & Protection of Privacy Act and other general statutes governing municipal operations in Ontario.
Demonstrated attention to accuracy and detail, in a time sensitive environment.
Demonstrated ability to maintain a high standard of professionalism, transparency, sound judgment, diplomacy and confidentiality.
Strong verbal, presentation, and written communication skills and ability to effectively communicate to the public, and staff at all levels of the Corporation.
Ability to perform successfully under pressure while managing competing priorities in a fast-paced and high-pressured environment including being able to make on-the-spot decisions in Council/Committee meetings.
Ability to work both in a team environment and independently.
Excellent organizational and time management skills and ability to prioritize workload, to problem solve and to adapt to frequent interruptions and change.
High level of initiative, accountability and strong interpersonal skills to deal diplomatically with elected officials, government departments, staff and the public.
Strong analytical, critical thinking and problem-solving skills.
Highly developed computer skills and experience with Microsoft Word, Excel, Outlook and the Internet.
Familiarity with agenda management software and/or webcasting would be an asset.
Knowledge and understanding of the Committee of Adjustment process would be an asset.
Ability to support and project values compatible with the organization.
Reliable with good attitude and employment record.

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More about this job

Responsibilities

Coordinates secretariat services for Council and standing, advisory, and quasi-judicial committees, including preparing agendas, taking minutes, responding to inquiries, and providing procedural guidance. Supports hearings, election administration, committee training and budgets, legislative compliance, and related documentation and correspondence.

Requirements

Requires a minimum two-year diploma or specialized post-secondary program and at least two years of related experience, with specified education-and-experience equivalencies accepted. Candidates need knowledge of meeting procedures and Ontario municipal legislation, strong communication and organizational skills, computer proficiency, and the ability to work occasional evenings and overtime.

Skills

Meeting Coordination
Agenda Preparation
Minute Taking
Report Writing
Procedural Advice
Legislative Compliance
Election Administration
Public Communication
Attention To Detail
Confidentiality
Diplomacy
Time Management
Problem-Solving
Microsoft Word
Microsoft Excel
Agenda Management Software

Visa sponsorship

Not detected in the job text

Keywords

Council Secretariat
Committee Coordination
Standing Committees
Advisory Committees
Quasi-Judicial Hearings
Agenda Preparation
Meeting Notices
Minute Taking
Reports And Correspondence
Robert's Rules Of Order
Procedural By-Laws
Municipal Act
Municipal Election Act
Municipal Conflict Of Interest Act
Statutory Powers Procedure Act
Planning Act
Ontario Heritage Act
Commissioners For Taking Affidavits Act
Municipal Freedom Of Information And Protection Of Privacy Act
Municipal Elections
Ontario Land Tribunal
Commissioner Of Oaths
Microsoft Word
Microsoft Excel
Microsoft Outlook
Agenda Management Software
Webcasting
Committee Of Adjustment

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