Jobs in Canada

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Added 12 mins ago
MI
Dual Senior Manager-Revenue Management
Marriott International
Calgary, AB
- Full-time
Added 12 mins ago
E
Automation Battery Technician
Epiroc
Snow Lake, MB
- Full-time
…applications. We also offer world-class service and other aftermarket support as well as solutions for automation, digitalization and electrification. Our global headquarters is based in…
Added 12 mins ago
SE
Senior Engineer I, Offer Quality
Schneider Electric
Richmond, BC
- $91,200 to $136,800 CAD / year
- Full-time
At Schneider Electric, we're growing our Home Solutions team to support upcoming product launches. We're looking for an Offer Quality Leader to help ensure our products continue to meet…
Added 12 mins ago
LH
Client Records Support
Lookout Housing and Health
Vancouver, BC
- Full-time
Must have current Occupational First Aid Level 1 Certificate
Added 12 mins ago
SE
Tender Manager
Schneider Electric
Dollard-Des Ormeaux, QC
- $91,200 to $136,800 CAD / year
- Full-time
As the Tender Manager you will be supporting all activities around the tender management process and putting together bid packages in a timely and professional manner in collaboration with…
Added 12 mins ago
DH
Sous Chef
Delta Hotels and Resorts®
AB · Edmonton, AB
- Full-time
Brings issues to the attention of the department manager and Human Resources as necessary.
Added 12 mins ago
Maintenance Assistant
Public Service Delivery
Winnipeg, MB
Must possess and maintain a satisfactory Criminal Record Check · Must possess a valid Class 5 Drivers Licence and be able to work in other locations within the Division as needed
Added 27 mins ago
OH
Senior Program Manager
Ontario Health | Santé Ontario
Toronto, ON
- Full-time
Comprehensive health coverage from day one, with fully paid medical, dental, and vision benefits to support you and your family’s health
Added 27 mins ago
GC
Front-end Epsort Programmer - Rainbow Six Siege
Game Companies
Montreal, QC
- Full-time
As a Front-end Programmer at Ubisoft Montréal, you’ll develop web platforms that support Rainbow Six Siege esports tournaments. You’ll work on r6esports.com, web applications and internal…
Added 27 mins ago
DH
Assistant Rooms Operations Manager
Delta Hotels and Resorts®
Kelowna, BC
- Full-time
Contributing Information to Support Managing to Budget
Added 41 mins ago
AS
Territory Sales Manager - Western Canada
Ajax Systems
AB · Edmonton, AB
- Full-time
We may use artificial intelligence (AI) tools to support parts of the hiring process, such as reviewing applications, analyzing resumes, or assessing responses and identifying potential…
Added 41 mins ago
GC
Account Manager
Grainger Canada
Edmonton, AB
- Full-time
…aspects of business daily. You will report to the District Sales Manager. This opportunity is open to candidates located in the Red Deer, Alberta…
Added 41 mins ago
DU
Library Services Supervisor
Dalhousie University
Halifax, NS
- Full-time
University Libraries support and advance learning and research endeavors by providing collections, facilities and services that expedite access to the world’s information and knowledge.…
Added 41 mins ago
AI
Coordinator - SMS
Air Inuit
Montreal, QC
- Internship
This role provides administrative and coordination support to Air Inuit’s Integrated Management System (IMS), Quality Assurance, and Safety Management System (SMS) programs, helping ensure…
Added 41 mins ago
GC
Account Manager
Grainger Canada
Burnaby, BC
- Full-time
…aspects of business daily. You will report to the District Sales Manager. This role is based in Prince Rupert,…
Added 41 mins ago
EI
Labour Relations Specialist
EBC Inc.
Toronto, ON · Greater Toronto Area, Canada
- Full-time
Reporting to the Labour Relations Manager, the Labour Relations Specialist serves as a key partner to project and management teams. The successful candidate will proactively support the…
Added 41 mins ago
AC
Software Engineer - SQL / C#
Amaris Consulting | Part of Mantu
Toronto, ON
- Full-time
Focus: SQL, C# and .NET application development
Added 41 mins ago
AS
Territory Sales Manager - Western Canada
Ajax Systems
Calgary, AB
- Full-time
We may use artificial intelligence (AI) tools to support parts of the hiring process, such as reviewing applications, analyzing resumes, or assessing responses and identifying potential…
Added 41 mins ago
DH
Assistant Manager - Food and Beverage Operations
Delta Hotels and Resorts®
Kelowna, BC
- Full-time
Added 41 mins ago
TU
Assistant Professor of Teaching - Physics and Astronomy
The University of British Columbia
Vancouver, BC
- Full-time
Applications must be made directly to Academic Jobs Online - application link provided below.
Added 42 mins ago
R
Gestionnaire de fabrication – Lignes d’assemblage / Manufacturing Line Manager – Assembly Lines
RTX
Mirabel, QC
- Full-time
Assurer l’application des politiques de santé & sécurité, d’environnement et améliorer la gestion des risques en améliorant les pratiques.
Added 42 mins ago
Assistant Manager II
EssilorLuxottica Group
Niagara-on-the-Lake, ON
The Assistant Manager II is a core member of the leadership team that drives Sunglass Hut's success. The Assistant Manager II works in partnership with the Store/Multi Store Manager to…
Added 42 mins ago
Engineer in Training (EIT)
Perenti Group Services Pty Ltd
Dease Lake 9, BC
Must have good radio etiquette and strong communications skills
Added 1 hour ago
KT
Account Executive – B2B Technology Solutions
KSPACE TECHNOLOGIES HQ
Remote, Canada
- $45,000 to $55,000 CAD / year
- Full-time
- Remote
…businesses build, modernize, integrate, and manage the systems that support their operations and…
Added 1 hour ago
GC
Project Manager
Galore Creek Mining Corporation
Vancouver, BC
- Full-time
As Project Manager, you will play a pivotal leadership role in driving the Galore Creek project toward its ultimate development decision. Initially reporting directly to the Director,…

City of Kitchener

Legislative Clerk (Legislative Services)

Kitchener, ON, Canada

Full-time

Apply on LinkedIn About employer

Applications open in a new tab.

Job details

Job type: Full-time
Apply by: Dec 10, 2026
Experience: Minimum 1 year of related experience, including administrative support, minute taking, researching information and financial reconciliation.
Posting language: English
Posted: Nov 10, 2026

Original job description

Overview

Provide high-level, professional legislative and administrative support to the Director of Legislated Services / City Clerk and Manager, Emergency Management and Business Continuity including coordination of operations as well as for special projects. Processes City by-laws, Municipal Code chapters, and policies approved by Council. Prepare statutory public notices. Coordinates and prepares appeal submissions to Ontario Land Tribunal (OLT). Engage with and support a variety of stakeholders, including the public, Council, co-workers, other government agencies and community organizations. Assist with coordination of emergency management and business continuity program. Accountable for achieving sectional goals and objectives.

(This position is under review)

Responsibilities

Supports the Manager of Emergency Management and Business Continuity, and assists with legislative compliance including but not limited to:
- Scheduling meetings, booking spaces and taking minutes.
- Supporting training development, delivery and emergency exercises.
- Ordering public education materials and attending public education events.
- Assisting in the development of presentations, plans and operating guidelines.
- Maintaining the emergency management and business continuity SharePoint site.
Assists with customers regarding notices and matters before the Committee and Council. Gathers and submits all Official Plan Amendments to the Region of Waterloo for approval.
Processes appeal applications to the Ontario Land Tribunal (OLT). Notify Planning staff and applicants of ongoing status, final decisions, and appeal file closure. Maintenance of Planning notice files through development application system (AMANDA).
Receives and facilitates legal and judicial claims filed with the City Clerk, including filing of insurance claims with the Waterloo Region Insurance Pool (WRIP), and liens served upon properties in accordance with prescribed timelines.
In consultation with Legal Services, tracks by-law changes and updates to the Municipal Code chapters. Index and processes by-laws approved by Council to final disposition.
Assists the City Clerk, Deputy Clerk and Committee Administrators to administer the Public Appointments Policy. Facilitates the Nominating Committee. Liaises with Nominating Committee members regarding recruitment processes and timelines, schedules meetings, compiles application packages, attends meetings, creates minutes and post-meeting processes. Maintenance of the Citizen Appointments Management System (CAMS).
Collaborates on special projects and initiatives regarding municipal policy and program development, including research of legislation, regulations, provincial policy and municipal best practices.
Provides assistance and administrative support to the Director and Division staff including the handling of sensitive and highly confidential matters. Participates in key projects and initiatives in support of the Division's goals and objectives. Assists in budget preparation, ongoing monitoring, and monthly variance tracking/monitoring. Processes divisional accounts payables and receivables, cheque requisitions, purchase orders, purchase requisitions, credit memos, Visa card payments, and prepares seminar/conference expense forms for interim and final payment. Obtains information in SAP for balances to address management enquiries.
Maintains supply inventory and processes monthly requisitions.
Schedules meetings, prepares agendas and takes minutes and tracks action items for divisional management team meetings and other committees as required.
Performs other related duties as assigned.

Education

Minimum Grade 12 diploma plus up to 1-year post-secondary education in Office Administration, Public Administration.

Experience

Minimum 1 year of related experience, including administrative support, minute taking, researching information and financial reconciliation.

Skill Equivalency (if applicable)

Applicants will be considered if a combination of their education and experience meets the following pre-determined skill equivalency:

Grade 12 Diploma with minimum 2 years’ related and relevant experience or 2-Year Diploma (or 2-Year Specialized Post-Secondary Program) with minimum 6 months related and relevant experience.

Additional Requirements

Available to work various hours including evenings and weekends as required.

Knowledge, Skills, And Abilities

Knowledge of the Municipal Act, 2001, meeting rules/procedures/protocols, legal and procedural terminology, and records management. Demonstrated knowledge of the Planning Act regulations for statutory public notices.
General knowledge of the Municipal Elections Act, 1996, Planning Act, Municipal Freedom of Information and Protection of Privacy Act.
Strong attention to detail.
Excellent research and analytical skills required to gather and synthesize required information for statutory notices; OLT appeals and by-law/policy development.
Ability to deal diplomatically with all levels of management, staff, elected officials and the public.
Results oriented in a deadline driven environment while balancing multiple competing priorities.
Possesses a demonstrated record of working in a team-oriented environment and able to work independently on multiple priorities and ensures deadlines are adhered to and established procedures followed.
Demonstrated ability to take initiative and forecast for future projects, policies and improvements.
Mathematical skills to process payments, balance funds and ensure financial reports are correct.
Effective communication and human relations skills to relay information clearly and tactfully to staff and represent the division in a positive, professional manner.
Ability to exercise discretion and judgement especially related to confidential issues.
Ability to support and project values compatible with the organization and participate as an effective team member.
Skilled in the use of software programs such as database, Excel, Word, and Outlook.
Reliable with a good attitude and employment record.

Apply on LinkedIn About employer

More about this job

Responsibilities

Provides legislative and administrative support to the City Clerk’s division, including processing by-laws, statutory notices, planning appeals, claims, and public appointments. Supports emergency management and business continuity activities, divisional projects, meetings, records, budgets, and financial transactions.

Requirements

Requires at least a Grade 12 diploma and up to one year of post-secondary education in office or public administration, with at least one year of related experience; specified education and experience equivalencies are also accepted. Candidates need knowledge of municipal legislation and meeting procedures, strong research, communication, organizational, and financial skills, and availability for occasional evening and weekend work.

Skills

Legislative Administration
Administrative Support
Minute Taking
Research and Analysis
Records Management
Statutory Public Notices
By-Law Processing
Ontario Land Tribunal Appeals
Emergency Management
Business Continuity
Financial Reconciliation
Budget Monitoring
Stakeholder Relations
Confidentiality and Discretion
Microsoft Office
SharePoint

Visa sponsorship

Not detected in the job text

Keywords

Municipal Act, 2001
Planning Act
Municipal Elections Act, 1996
Municipal Freedom of Information and Protection of Privacy Act
Ontario Land Tribunal
Statutory Public Notices
Municipal Code
By-Laws
Official Plan Amendments
Emergency Management
Business Continuity
Public Appointments Policy
Nominating Committee
Records Management
Meeting Minutes
Financial Reconciliation
Budget Monitoring
SAP
SharePoint
AMANDA
Citizen Appointments Management System
Microsoft Excel
Microsoft Word
Microsoft Outlook
Legal Claims

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Work requirements

Jobs in Canada