Jobs in Canada

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Added 19 mins ago
PH
Admin Assistant
Provincial Health Services Authority
Delta, BC
- Full-time
Maintain a consistently updated and accurate appointment schedule for the Manager and others as required, including determination of urgency and nature of requests, resolution of time…
Added 5 hours ago
Operations Administrative Support Officer
City of Vancouver
Vancouver, BC
In coordination with the NMHO Facilities Manager prepares purchase orders for routine maintenance, service calls, materials and supplies, etc. Coordinates vendor site visits for quote and…
Added 7 hours ago
FH
Reservations Experience Manager
Fairmont Hotels & Resorts
Banff, AB
- Full-time
…performance. Working closely with Revenue Management, Sales, Conference Services and hotel operations, the Reservations Experience Manager ensures guest expectations are understood,…
Added 8 hours ago
RO
Rugby Development Intern
Rugby Ontario
Toronto, ON
- Internship
Under the leadership of the Rugby Development Manager, this role is responsible for supporting all aspects of the Rugby Development portfolio including the Development Series and…
Added 11 hours ago
GC
Tools Programmer Python - TGQF
Game Companies
Montreal, QC
- Full-time
DocGPT is Ubisoft’s internal knowledge assistant platform, unveiled this year at the 2026 Games Developer Conference (GDC) and deployed across several studios and divisions. Behind the…
Added 11 hours ago
CB
Manager, Learning & Program Development
CPHR BC & Yukon
Vancouver, BC
- Full-time
We are seeking a strategic and collaborative Manager, Learning & Program Development to lead CPHR BC & Yukon's member learning strategy and portfolio with a focus on business acumen, member…
Added 11 hours ago
K
Warehouse Supervisor
Kuehne+Nagel
Mississauga, ON
- $65,000 to $90,000 CAD / year
- Full-time
…with customer representatives, participating in meetings and conference calls as needed, supporting new customer implementations, and escalating customer issues promptly to the Warehouse…
Added 11 hours ago
SP
Field Ministry Administrator
Samaritan's Purse Canada
Calgary, AB
- Full-time
Supporting conference logistics, including registrations, event preparation, and shipping of materials.
Added 13 hours ago
MN
Case Manager
Mi'kmaw Native Friendship Centre
Halifax, NS
- Full-time
Reports To: Front House Manager and Direction 180 Program Manager
Added 13 hours ago
CO
Legislative Clerk (Legislative Services)
City of Kitchener
Kitchener, ON
- Full-time
…support to the Director of Legislated Services / City Clerk and Manager, Emergency Management and Business Continuity including coordination of operations as well as for special projects.…
Added 13 hours ago
UM
Tools Programmer Python - TGQF
Ubisoft Montréal
Montreal, QC
- Full-time
DocGPT is Ubisoft’s internal knowledge assistant platform, unveiled this year at the 2026 Games Developer Conference (GDC) and deployed across several studios and divisions. Behind the…
Added 13 hours ago
Senior Manager, Pooled Investment Vehicles (International)
Scotiabank
Toronto, ON
…Investment Vehicle team, including participation in branch visits, conference calls, and client…
Added 13 hours ago
SA
Clinic Assistant – Ambulatory Care Clinics and Ophthalmology – Part Time
Sault Area Hospital
Sault Ste. Marie, ON
- Part-time
Assess and assist with staffing/scheduling on a daily basis and communicate staffing concerns as required to the Manager.
Added 13 hours ago
S
Senior Manager, Pooled Investment Vehicles (International)
Scotiabank
Toronto, ON
- Full-time
…Investment Vehicle team, including participation in branch visits, conference calls, and client…
Added 13 hours ago
FH
Housekeeping Aide
Fraser Health
Chilliwack, BC
- Part-time
Sets up meeting, conference and/or other rooms based on established schedule or as requested.
Added 14 hours ago
Guest Services Agent (January Start)
Banff Centre for Arts and Creativity
Banff, AB · AB- Banff, Alberta
Reporting to the Guest Services Manager, below are some key responsibilities:
Added 14 hours ago
BN
Assistant Store Manager - Greater Toronto Area
Bailey Nelson
ON
- Full-time
Bailey Nelson is currently in search of an incredible Assistant Store Manager to join our fast-growing Australian brand with big expansion across Canada and unlimited growth potential for…
Added 15 hours ago
BN
Assistant Store Manager - Queen St
Bailey Nelson
Toronto, ON
- Full-time
Bailey Nelson is currently in search of an incredible Assistant Store Manager to join our fast-growing Australian brand with big expansion across Canada and unlimited growth potential for…
Added 15 hours ago
A
Manager, Delegate Sales
Assemble
Toronto, ON · Greater Toronto Area, Canada
- $150,000 to $175,000 CAD / year
- Full-time
A hybrid work model that blends time in our downtown Toronto office with the flexibility of working from home (3-days in office)
Added 16 hours ago
SC
Personal Support Worker - casual
Sprucedale Care Centre
Strathroy, ON
- Part-time
Participates in resident care conference/team meetings and provides information to aid in the development of care plans.
Added 16 hours ago
D
Global Blackbelt, Senior Cloud Security Specialist
Darktrace
Toronto, ON · Greater Toronto Area, Canada
- Full-time
Create and present thought leadership content including webinars, whitepapers, conference presentations, blogs, and industry research,
Added 16 hours ago
U
Tools Programmer Python - TGQF
Ubisoft
Montreal, QC
- Full-time
DocGPT is Ubisoft’s internal knowledge assistant platform, unveiled this year at the 2026 Games Developer Conference (GDC) and deployed across several studios and divisions. Behind the…
Added 17 hours ago
D
Global Blackbelt, Senior Cloud Security Specialist
Darktrace
Canada
- Full-time
Create and present thought leadership content including webinars, whitepapers, conference presentations, blogs, and industry research,
Added 17 hours ago
DC
Manager, Assurance (Cross Office)
DMCL Chartered Professional Accountants
Port Coquitlam, BC · Vancouver, BC · BC · Surrey, BC
- Full-time
We’re currently looking for an experienced Assurance Manager to join our team, with the flexibility to choose Surrey, Tri-Cities, or Vancouver as your home office. This is a unique…
Added 17 hours ago
MC
Specialist, Distribution (Bilingual FR/EN) (18-Month Contract)
Mazda Canada Inc
Richmond Hill, ON
- Full-time
…office will be on a hybrid work arrangement and reporting to the Manager, Sales & Fleet Operations. The incumbent plays an important role in supporting our Retailer partners, regional…

City of Kitchener

Legislative Clerk (Legislative Services)

Kitchener, ON, Canada

Full-time

Apply on LinkedIn About employer

Applications open in a new tab.

Job details

Job type: Full-time
Apply by: Dec 10, 2026
Experience: Minimum 1 year of related experience, including administrative support, minute taking, researching information and financial reconciliation.
Posting language: English
Posted: Nov 10, 2026

Original job description

Overview

Provide high-level, professional legislative and administrative support to the Director of Legislated Services / City Clerk and Manager, Emergency Management and Business Continuity including coordination of operations as well as for special projects. Processes City by-laws, Municipal Code chapters, and policies approved by Council. Prepare statutory public notices. Coordinates and prepares appeal submissions to Ontario Land Tribunal (OLT). Engage with and support a variety of stakeholders, including the public, Council, co-workers, other government agencies and community organizations. Assist with coordination of emergency management and business continuity program. Accountable for achieving sectional goals and objectives.

(This position is under review)

Responsibilities

Supports the Manager of Emergency Management and Business Continuity, and assists with legislative compliance including but not limited to:
- Scheduling meetings, booking spaces and taking minutes.
- Supporting training development, delivery and emergency exercises.
- Ordering public education materials and attending public education events.
- Assisting in the development of presentations, plans and operating guidelines.
- Maintaining the emergency management and business continuity SharePoint site.
Assists with customers regarding notices and matters before the Committee and Council. Gathers and submits all Official Plan Amendments to the Region of Waterloo for approval.
Processes appeal applications to the Ontario Land Tribunal (OLT). Notify Planning staff and applicants of ongoing status, final decisions, and appeal file closure. Maintenance of Planning notice files through development application system (AMANDA).
Receives and facilitates legal and judicial claims filed with the City Clerk, including filing of insurance claims with the Waterloo Region Insurance Pool (WRIP), and liens served upon properties in accordance with prescribed timelines.
In consultation with Legal Services, tracks by-law changes and updates to the Municipal Code chapters. Index and processes by-laws approved by Council to final disposition.
Assists the City Clerk, Deputy Clerk and Committee Administrators to administer the Public Appointments Policy. Facilitates the Nominating Committee. Liaises with Nominating Committee members regarding recruitment processes and timelines, schedules meetings, compiles application packages, attends meetings, creates minutes and post-meeting processes. Maintenance of the Citizen Appointments Management System (CAMS).
Collaborates on special projects and initiatives regarding municipal policy and program development, including research of legislation, regulations, provincial policy and municipal best practices.
Provides assistance and administrative support to the Director and Division staff including the handling of sensitive and highly confidential matters. Participates in key projects and initiatives in support of the Division's goals and objectives. Assists in budget preparation, ongoing monitoring, and monthly variance tracking/monitoring. Processes divisional accounts payables and receivables, cheque requisitions, purchase orders, purchase requisitions, credit memos, Visa card payments, and prepares seminar/conference expense forms for interim and final payment. Obtains information in SAP for balances to address management enquiries.
Maintains supply inventory and processes monthly requisitions.
Schedules meetings, prepares agendas and takes minutes and tracks action items for divisional management team meetings and other committees as required.
Performs other related duties as assigned.

Education

Minimum Grade 12 diploma plus up to 1-year post-secondary education in Office Administration, Public Administration.

Experience

Minimum 1 year of related experience, including administrative support, minute taking, researching information and financial reconciliation.

Skill Equivalency (if applicable)

Applicants will be considered if a combination of their education and experience meets the following pre-determined skill equivalency:

Grade 12 Diploma with minimum 2 years’ related and relevant experience or 2-Year Diploma (or 2-Year Specialized Post-Secondary Program) with minimum 6 months related and relevant experience.

Additional Requirements

Available to work various hours including evenings and weekends as required.

Knowledge, Skills, And Abilities

Knowledge of the Municipal Act, 2001, meeting rules/procedures/protocols, legal and procedural terminology, and records management. Demonstrated knowledge of the Planning Act regulations for statutory public notices.
General knowledge of the Municipal Elections Act, 1996, Planning Act, Municipal Freedom of Information and Protection of Privacy Act.
Strong attention to detail.
Excellent research and analytical skills required to gather and synthesize required information for statutory notices; OLT appeals and by-law/policy development.
Ability to deal diplomatically with all levels of management, staff, elected officials and the public.
Results oriented in a deadline driven environment while balancing multiple competing priorities.
Possesses a demonstrated record of working in a team-oriented environment and able to work independently on multiple priorities and ensures deadlines are adhered to and established procedures followed.
Demonstrated ability to take initiative and forecast for future projects, policies and improvements.
Mathematical skills to process payments, balance funds and ensure financial reports are correct.
Effective communication and human relations skills to relay information clearly and tactfully to staff and represent the division in a positive, professional manner.
Ability to exercise discretion and judgement especially related to confidential issues.
Ability to support and project values compatible with the organization and participate as an effective team member.
Skilled in the use of software programs such as database, Excel, Word, and Outlook.
Reliable with a good attitude and employment record.

Apply on LinkedIn About employer

More about this job

Responsibilities

Provides legislative and administrative support to the City Clerk’s division, including processing by-laws, statutory notices, planning appeals, claims, and public appointments. Supports emergency management and business continuity activities, divisional projects, meetings, records, budgets, and financial transactions.

Requirements

Requires at least a Grade 12 diploma and up to one year of post-secondary education in office or public administration, with at least one year of related experience; specified education and experience equivalencies are also accepted. Candidates need knowledge of municipal legislation and meeting procedures, strong research, communication, organizational, and financial skills, and availability for occasional evening and weekend work.

Skills

Legislative Administration
Administrative Support
Minute Taking
Research and Analysis
Records Management
Statutory Public Notices
By-Law Processing
Ontario Land Tribunal Appeals
Emergency Management
Business Continuity
Financial Reconciliation
Budget Monitoring
Stakeholder Relations
Confidentiality and Discretion
Microsoft Office
SharePoint

Visa sponsorship

Not detected in the job text

Keywords

Municipal Act, 2001
Planning Act
Municipal Elections Act, 1996
Municipal Freedom of Information and Protection of Privacy Act
Ontario Land Tribunal
Statutory Public Notices
Municipal Code
By-Laws
Official Plan Amendments
Emergency Management
Business Continuity
Public Appointments Policy
Nominating Committee
Records Management
Meeting Minutes
Financial Reconciliation
Budget Monitoring
SAP
SharePoint
AMANDA
Citizen Appointments Management System
Microsoft Excel
Microsoft Word
Microsoft Outlook
Legal Claims

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Work requirements

Jobs in Canada