Jobs in Canada

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Added 41 mins ago
F
Project Engineer - Mining & Metals
Fluor
Vancouver, BC
- Full-time
…forward to welcoming energetic contributors looking for long-term development as part of our vibrant…
Added 56 mins ago
GC
Senior Manager, FP&A - Central Technology
Game Companies
Vancouver, BC
- Full-time
Reporting to the Senior Director of FP&A for Central Technology, you will serve as IT and Security’s primary Finance partner, supporting business priorities and investment decisions while…
Added 1 hour ago
GC
Senior DevOps Engineer - EA Sports Technology
Game Companies
Vancouver, BC
- Full-time
You will partner with the Operations Development Director and Technical Lead to estimate and complete projects and deliver excellent results. You have demonstrated the ability to work with…
Added 1 hour ago
GC
Advanced DevOps Engineer - EA Sports Technology
Game Companies
Vancouver, BC
- Full-time
You will partner with the Operations Development Director and Technical Leadership to estimate, plan, and implement projects while delivering exceptional results. You have demonstrated…
Added 1 hour ago
GC
VFX Artist
Game Companies
Toronto, ON
- Full-time
Work closely with the Art Director and other key team leaders to help define and build out the VFX look and style for our projects.
Added 1 hour ago
GC
Concepteur.trice de la qualité / Quality Designer
Game Companies
Montreal, QC
- Full-time
This is a temporary full-time role until end of June 2027, reporting to a Quality Verification Development Director.
Added 1 hour ago
MS
Associé(e) en Fusions & Acquisitions - M&A Associate
Manos Software Group
Montreal, QC
- Full-time
Manos Software Group fait partie de Valsoft Corporation, un investisseur à long terme dans les entreprises de logiciels spécialisés (vertical market software).
Added 1 hour ago
Clerical Assistant, Medical Education, Program Administrator
University of Saskatchewan
Saskatoon, SK
…performed independently (with general guidance from the Program Director or Department Head) by determining program processes, working within accreditation standards and collective…
Added 1 hour ago
C
Product Design Manager, Design Systems
Clio
Toronto, ON · Vancouver, BC · Calgary, AB
- Full-time
You'll report to the Platform Product Design Director, and manage a team of Design Systems and PLG designers.
Added 2 hours ago
KT
Account Executive – B2B Technology Solutions
KSPACE TECHNOLOGIES HQ
Remote, Canada
- $45,000 to $55,000 CAD / year
- Full-time
- Remote
Kspace Technologies | Sales & Business Development
Added 2 hours ago
GC
Technical Designer (TFT 12 months)
Game Companies
Vancouver, BC
- Full-time
Contribute to shot layout as needed to help achieve the final creative vision set by the Creative Director
Added 2 hours ago
CN
Business Intelligence Specialist (Contract - 6 months)
Conexus Nuclear Inc. (Conexus)
Toronto, ON
- $46 to $56 CAD / hour
- Contract
…will involve performing a range of database programming and development activities, optimizing data structures and processes, and ensuring data accuracy, consistency, and integrity across…
Added 2 hours ago
GV
Senior Accountant
Greater Victoria Harbour Authority
Victoria, BC
- Full-time
…GVHA), RRSP matching, annual bonus eligibility, professional development funding, health spending accounts, paid vacation, additional paid and non-paid leave. Recruiting salary range is…
Added 2 hours ago
CO
Legislative Clerk (Legislative Services)
City of Kitchener
Kitchener, ON
- Full-time
Provide high-level, professional legislative and administrative support to the Director of Legislated Services / City Clerk and Manager, Emergency Management and Business Continuity…
Added 3 hours ago
Character Artist - EA Sports FC
Electronic Arts
Vancouver, BC
…outfits, hair and headgear. You will report to the project Development Manager or Development…
Added 3 hours ago
ES
Advanced DevOps Engineer - EA Sports Technology
EA SPORTS
Vancouver, BC
- Full-time
You will partner with the Operations Development Director and Technical Director to estimate, plan, and implement projects while delivering exceptional results. You have demonstrated…
Added 3 hours ago
UO
Corporate Training Program Delivery Analyst, UCalgary Continuing Education
University of Calgary
Calgary, AB
- Full-time
This position reports to the Manager, Corporate Training and Workforce Development, Continuing Education, and will perform professional-level analytical, advisory, and consultative work…
Added 3 hours ago
SH
Manager on Site (MOS)
Shared Health-Soins Communs
Winnipeg, MB
- Full-time
Reporting to the Executive Director, and in collaboration with the Leadership Team, the Manager on Site (MOS) is responsible for overseeing the operations of Klinic during the evening and…
Added 3 hours ago
SH
Manager, Community Health and Support Services
Shared Health-Soins Communs
Winnipeg, MB
- Internship
Reporting to the Executive Director, the Manager, Community Health and Support Services is responsible for the administrative and community support functions within Health Services…
Added 3 hours ago
UO
Physiotherapist
University of British Columbia
Vancouver, BC · UBCV | Djavad Mowafaghian Centre for Brain Health (CBH)
- Part-time
Added 3 hours ago
MN
Facilitator and Outreach Worker Team Lead
Mi'kmaw Native Friendship Centre
Windsor, NS
- Full-time
Reports To: POSSE Project Director & VIPES Coordinator
Added 3 hours ago
AF
Regional Sales Enablement Centre Manager
Armstrong Fluid Technology
Toronto, ON
- Full-time
…and technical support capabilities. Reporting to the Global Director, Sales Enablement, you will play a key role in strengthening regional commercial performance, developing integrated…
Added 3 hours ago
S
Senior Internal Auditor - Accounting and Operations
Solmax
Longueuil, QC
- Full-time
This hybrid position is based near the Longueuil Metro station and requires 3 days per week on site
Added 4 hours ago
SC
IT Officer
Sunrise Credit Union
Brandon, MB
- Full-time
…policies and performance standards. Working closely with the Director, Systems & Security and CIO, the role contributes to system maintenance, cybersecurity readiness, and ongoing…
Added 4 hours ago
N
Data Engineering Specialist
Nasdaq
Toronto, ON
- Full-time
As a Data Engineering Specialist reporting to the Senior Director of Data Engineering, you'll play a critical role in designing, building, and scaling the data infrastructure that powers…

City of Kitchener

Legislative Clerk (Legislative Services)

Kitchener, ON, Canada

Full-time

Apply on LinkedIn About employer

Applications open in a new tab.

Job details

Job type: Full-time
Apply by: Dec 10, 2026
Experience: Minimum 1 year of related experience, including administrative support, minute taking, researching information and financial reconciliation.
Posting language: English
Posted: Nov 10, 2026

Original job description

Overview

Provide high-level, professional legislative and administrative support to the Director of Legislated Services / City Clerk and Manager, Emergency Management and Business Continuity including coordination of operations as well as for special projects. Processes City by-laws, Municipal Code chapters, and policies approved by Council. Prepare statutory public notices. Coordinates and prepares appeal submissions to Ontario Land Tribunal (OLT). Engage with and support a variety of stakeholders, including the public, Council, co-workers, other government agencies and community organizations. Assist with coordination of emergency management and business continuity program. Accountable for achieving sectional goals and objectives.

(This position is under review)

Responsibilities

Supports the Manager of Emergency Management and Business Continuity, and assists with legislative compliance including but not limited to:
- Scheduling meetings, booking spaces and taking minutes.
- Supporting training development, delivery and emergency exercises.
- Ordering public education materials and attending public education events.
- Assisting in the development of presentations, plans and operating guidelines.
- Maintaining the emergency management and business continuity SharePoint site.
Assists with customers regarding notices and matters before the Committee and Council. Gathers and submits all Official Plan Amendments to the Region of Waterloo for approval.
Processes appeal applications to the Ontario Land Tribunal (OLT). Notify Planning staff and applicants of ongoing status, final decisions, and appeal file closure. Maintenance of Planning notice files through development application system (AMANDA).
Receives and facilitates legal and judicial claims filed with the City Clerk, including filing of insurance claims with the Waterloo Region Insurance Pool (WRIP), and liens served upon properties in accordance with prescribed timelines.
In consultation with Legal Services, tracks by-law changes and updates to the Municipal Code chapters. Index and processes by-laws approved by Council to final disposition.
Assists the City Clerk, Deputy Clerk and Committee Administrators to administer the Public Appointments Policy. Facilitates the Nominating Committee. Liaises with Nominating Committee members regarding recruitment processes and timelines, schedules meetings, compiles application packages, attends meetings, creates minutes and post-meeting processes. Maintenance of the Citizen Appointments Management System (CAMS).
Collaborates on special projects and initiatives regarding municipal policy and program development, including research of legislation, regulations, provincial policy and municipal best practices.
Provides assistance and administrative support to the Director and Division staff including the handling of sensitive and highly confidential matters. Participates in key projects and initiatives in support of the Division's goals and objectives. Assists in budget preparation, ongoing monitoring, and monthly variance tracking/monitoring. Processes divisional accounts payables and receivables, cheque requisitions, purchase orders, purchase requisitions, credit memos, Visa card payments, and prepares seminar/conference expense forms for interim and final payment. Obtains information in SAP for balances to address management enquiries.
Maintains supply inventory and processes monthly requisitions.
Schedules meetings, prepares agendas and takes minutes and tracks action items for divisional management team meetings and other committees as required.
Performs other related duties as assigned.

Education

Minimum Grade 12 diploma plus up to 1-year post-secondary education in Office Administration, Public Administration.

Experience

Minimum 1 year of related experience, including administrative support, minute taking, researching information and financial reconciliation.

Skill Equivalency (if applicable)

Applicants will be considered if a combination of their education and experience meets the following pre-determined skill equivalency:

Grade 12 Diploma with minimum 2 years’ related and relevant experience or 2-Year Diploma (or 2-Year Specialized Post-Secondary Program) with minimum 6 months related and relevant experience.

Additional Requirements

Available to work various hours including evenings and weekends as required.

Knowledge, Skills, And Abilities

Knowledge of the Municipal Act, 2001, meeting rules/procedures/protocols, legal and procedural terminology, and records management. Demonstrated knowledge of the Planning Act regulations for statutory public notices.
General knowledge of the Municipal Elections Act, 1996, Planning Act, Municipal Freedom of Information and Protection of Privacy Act.
Strong attention to detail.
Excellent research and analytical skills required to gather and synthesize required information for statutory notices; OLT appeals and by-law/policy development.
Ability to deal diplomatically with all levels of management, staff, elected officials and the public.
Results oriented in a deadline driven environment while balancing multiple competing priorities.
Possesses a demonstrated record of working in a team-oriented environment and able to work independently on multiple priorities and ensures deadlines are adhered to and established procedures followed.
Demonstrated ability to take initiative and forecast for future projects, policies and improvements.
Mathematical skills to process payments, balance funds and ensure financial reports are correct.
Effective communication and human relations skills to relay information clearly and tactfully to staff and represent the division in a positive, professional manner.
Ability to exercise discretion and judgement especially related to confidential issues.
Ability to support and project values compatible with the organization and participate as an effective team member.
Skilled in the use of software programs such as database, Excel, Word, and Outlook.
Reliable with a good attitude and employment record.

Apply on LinkedIn About employer

More about this job

Responsibilities

Provides legislative and administrative support to the City Clerk’s division, including processing by-laws, statutory notices, planning appeals, claims, and public appointments. Supports emergency management and business continuity activities, divisional projects, meetings, records, budgets, and financial transactions.

Requirements

Requires at least a Grade 12 diploma and up to one year of post-secondary education in office or public administration, with at least one year of related experience; specified education and experience equivalencies are also accepted. Candidates need knowledge of municipal legislation and meeting procedures, strong research, communication, organizational, and financial skills, and availability for occasional evening and weekend work.

Skills

Legislative Administration
Administrative Support
Minute Taking
Research and Analysis
Records Management
Statutory Public Notices
By-Law Processing
Ontario Land Tribunal Appeals
Emergency Management
Business Continuity
Financial Reconciliation
Budget Monitoring
Stakeholder Relations
Confidentiality and Discretion
Microsoft Office
SharePoint

Visa sponsorship

Not detected in the job text

Keywords

Municipal Act, 2001
Planning Act
Municipal Elections Act, 1996
Municipal Freedom of Information and Protection of Privacy Act
Ontario Land Tribunal
Statutory Public Notices
Municipal Code
By-Laws
Official Plan Amendments
Emergency Management
Business Continuity
Public Appointments Policy
Nominating Committee
Records Management
Meeting Minutes
Financial Reconciliation
Budget Monitoring
SAP
SharePoint
AMANDA
Citizen Appointments Management System
Microsoft Excel
Microsoft Word
Microsoft Outlook
Legal Claims

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Work requirements

Jobs in Canada