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Added 23 mins ago
FF
Insurance & Investment Agent
FANNI FINANCE INC.
Mississauga, ON
- Contract
Demonstrated excellence in Customer Service, including relationship building, active listening, and clear communication.
Added 23 mins ago
RD
RBCDS - Administrative Associate
RBC Dominion Securities
Vancouver, BC · Greater Vancouver Metropolitan Area
- Full-time
Company Description RBC Dominion Securities is one of Canada’s leading full-service investment and wealth management firms, focused on earning the right to be clients’ first choice for…
Added 23 mins ago
CW
B2B Sales Executive
City Wide Facility Solutions
Coquitlam, BC
- $50,000 to $100,000 CAD / year
- Full-time
Are you a results-driven B2B sales professional who enjoys developing new business, building relationships with decision-makers, and closing deals?
Added 23 mins ago
CW
B2B Sales Executive
City Wide Facility Solutions
Vancouver, BC
- $50,000 to $100,000 CAD / year
- Full-time
Are you a results-driven B2B sales professional who enjoys developing new business, building relationships with decision-makers, and closing deals?
Added 23 mins ago
CW
B2B Sales Executive
City Wide Facility Solutions
Burnaby, BC
- $50,000 to $100,000 CAD / year
- Full-time
Are you a results-driven B2B sales professional who enjoys developing new business, building relationships with decision-makers, and closing deals?
Added 39 mins ago
C
Financial Planner II (CIRO-ID) [Brampton, Mississauga, Maple, Woodbridge]
CIBC
Mississauga, ON · Brampton, ON · Maple, ON · Woodbridge, ON
- Full-time
As a member of the Imperial Service Team, you’ll manage and grow a dedicated client portfolio through key relationship management, creating comprehensive financial plans and providing…
Added 1 hour ago
YM
Treatment Coordinator
York Mills Orthodontics
Toronto, ON
- Full-time
Strong Customer Service skills, with a patient-centered approach and a friendly, professional demeanor.
Added 1 hour ago
CH
HVAC Salesperson
Climeron Heating, Cooling & Plumbing
Toronto, ON
- Contract
Demonstrated Customer Service experience, including active listening, clear communication, and professional relationship-building.
Added 1 hour ago
SD
Pharmacist, Hourly Part Time Day
Shoppers Drug Mart
Mississauga, ON
- Part-time
Commitment to providing exceptional customer service
Added 1 hour ago
SD
Pharmacy Assistant, Hourly Part Time Day
Shoppers Drug Mart
Mississauga, ON
- Part-time
Join a locally owned and operated store to help deliver health, beauty and convenience services in your community, and keep the customer at the centre of everything you do.
Added 1 hour ago
C
Operations Supervisor - Security Systems
Convergint
Burnaby, BC · CA BC Burnaby
- Full-time
With 20 years of proven growth and exceptional performance, our mission is to be our customer’s best service provider. We realize the importance of diversity in achieving that goal. Our…
Added 1 hour ago
C
Junior BAS Technician - FIFO 14/14
Convergint
Fort McMurray, AB · CA AB Fort McMurray
- Full-time
With 20-years of proven growth and exceptional performance, our mission is to be our customer’s best service provider. We realize the importance of diversity in achieving that goal. Our…
Added 1 hour ago
C
Security Systems Technical Lead
Convergint
Calgary, AB · CA AB Calgary
- Full-time
…Security Technical Lead, you will be responsible for providing customer and technical support for a broad range of installed systems including basic to complex systems. Responsibilities…
Added 1 hour ago
C
Security Systems Technician - Service Focused
Convergint
Edmonton, AB · CA AB Edmonton
- Full-time
Job Description: Convergint is currently recruiting for a Security Technician - Service Specialist to join our team in Edmonton, AB. As a Security Technician, you will be responsible for…
Added 1 hour ago
C
Junior Security Technician - North Battleford, SK
Convergint
Saskatoon, SK · CA SK Saskatoon
- Full-time
With 20-years of proven growth and exceptional performance, our mission is to be our customer’s best service provider. We realize the importance of diversity in achieving that goal. Our…
Added 1 hour ago
C
Field Technical Lead - Security Systems
Convergint
Toronto, ON · CA ON Etobicoke
- Full-time
With 20 years of proven growth and exceptional performance, our mission is to be our customer’s best service provider. Our company is built upon a solid foundation of 10 Values and Beliefs…
Added 1 hour ago
C
Service Manager
Convergint
Toronto, ON · CA ON Etobicoke
- Full-time
Job Description: Convergint is currently recruiting for a Service Manager to join our growing team in our Toronto, ON location. As the Service Manager, you will be responsible for the…
Added 1 hour ago
C
Service Coordinator - Security Systems
Convergint
Dartmouth, NS · CA NS Dartmouth
- Full-time
Job Description: Convergint is currently recruiting for a team-oriented, results-driven, Service Coordinator to join our amazing culture in Halifax, NS. The Service Coordinator answers,…
Added 1 hour ago
C
Sales Director
Convergint
Toronto, ON · CA ON Etobicoke
- Full-time
With 20-years of proven growth and exceptional performance, our mission is to be our customer’s best service provider. We realize the importance of diversity in achieving that goal. Our…
Added 1 hour ago
C
Représentant(e) des ventes bilingue - Solutions de sécurité
Convergint
Laval, QC · CA QC Laval
- Full-time
…dans tous les secteurs d’activités, y compris les solutions de service et d’installation pour les clients, nouveaux et actuels. Il recherche des clients potentiels et établit des relations…
Added 1 hour ago
C
Facilities Building Operator - FIFO 14/14
Convergint
Mississauga, ON · CA AB Suncor
- Full-time
With over 25 years of proven growth and exceptional performance, our mission is to be our customer’s best service provider. We realize the importance of diversity in achieving that goal.…
Added 1 hour ago
C
Journeyman Electrician
Convergint
Edmonton, AB · CA AB Edmonton
- Full-time
With 20-years of proven growth and exceptional performance, our mission is to be our customer’s best service provider. We realize the importance of diversity in achieving that goal. Our…
Added 1 hour ago
C
Account Executive - Enterprise Solutions (Security Systems)
Convergint
Burnaby, BC · CA BC Burnaby
- Full-time
With 20-years of proven growth and exceptional performance, our mission is to be our customer’s best service provider. We realize the importance of diversity in achieving that goal. Our…
Added 1 hour ago
C
Security Technician - Service
Convergint
Burnaby, BC · CA BC Burnaby
- Full-time
Job Description: Convergint is currently recruiting for a Security Technician - Service focused to join our team in Vancouver, BC. As a Security Technician, you will be responsible for…
Added 1 hour ago
C
Account Executive - Enterprise Solutions (Security Systems)
Convergint
Brantford, ON · Oldcastle, ON · CA ON Brantford
- Full-time
With 20-years of proven growth and exceptional performance, our mission is to be our customer’s best service provider. We realize the importance of diversity in achieving that goal. Our…

City of Regina

Executive Assistant

Regina, SK, S4P 3C8, Canada

Annual Salary: $81,115.00 - $108,154.00 · Full-time

Apply About employer

Applications open in a new tab.

Job details

Pay: Annual Salary: $81,115.00 - $108,154.00
Job type: Full-time
Apply by: Nov 19, 2026
Posting language: English
Posted: Nov 6, 2026

Original job description

Job ID: 3773

Openings: 1

Jurisdiction: Out of Scope

Division: Office of the City Manager

Location Name: Regina, Saskatchewan, CA

Type of Posting: Internal & External

Employment Type: Permanent Full-Time

Annual Salary: $81,115.00 - $108,154.00

Date Posted: November 6, 2026

Closing Date: November 19, 2026

Land Acknowledgement

We are proud to reside on Treaty 4 Territory and the traditional lands of the Cree, Saulteaux, Dakota, Nakota, Lakota, and Métis Nation, honoring and respecting these Nations and ancestors of this territory and grateful to be here. Regina is committed to building trust and creating true partnerships with Indigenous peoples.

Equity, Diversity & Inclusion

The City of Regina is an equal opportunities employer dedicated to fostering a respectful, collaborative, inclusive, and barrier-free workplace, allowing everyone to achieve their full potential. We value diversity as a key to our success and encourage all qualified candidates, including Indigenous peoples, people of colour, 2SLGBTQIAP+ individuals of all genders, people of disabilities, and members of equity-deserving communities, to apply.

The City of Regina is committed to ensure accessible and accommodating processes during the application and selection phases. If you need accommodation at any point during the recruitment process, please inform our Talent team and we'll collaborate with you to address your requirements.

Make an Impact in the City Manager’s Office

The City of Regina is seeking an experienced and highly professional Executive Assistant to provide senior administrative support to the City Manager and their office. This role is a trusted partner to executive leadership, ensuring the effective coordination of priorities, information, governance processes, and stakeholder relationships across the organization.

As a key member of the City Manager’s Office, you will manage complex schedules, coordinate executive meetings and engagements, oversee the preparation and administration of Council reports and materials, and facilitate communication with internal and external stakeholders. You will be entrusted with highly sensitive, confidential, and politically sensitive information and will be relied upon to exercise exceptional judgment, discretion, and professionalism in all aspects of your work.

This is an ideal opportunity for a highly organized professional who thrives in a fast-paced environment, can anticipate needs before they arise, and understands the importance of supporting executive decision-making and municipal governance processes.

What You'll Do

Manage the City’s Manager’s complex calendar, balancing operational priorities, strategic initiatives, governance requirements, and community commitments.
Coordinate meetings, appointments, and engagements with City Council, senior leadership, government officials, agencies, boards, commissions, community organizations, and other external stakeholders.
Coordinate, track, and administer Council reports and related materials, ensuring submissions meet established timelines, standards, and governance requirements.
Monitor Council and committee matters, action items, and follow-up activities, ensuring timely coordination and communication across departments.
Prepare briefing notes, reports, presentations, correspondence, agendas, information packages, and background materials to support executive decision-making.
Coordinate and support meetings, committees, and special events, including logistics, agendas, documentation, meeting minutes, and action tracking.
Manage the flow of information between the City Manager’s Office, City Council, senior leadership team, departments, and external stakeholders.
Draft, edit, proofread, and coordinate executive communications and correspondence.
Maintain records and office administration systems, ensuring information is organized, accessible, and managed appropriately.
Assist with budget monitoring, forecasting, variance tracking, and other administrative functions within the City Manager’s Office.
Provide leadership, guidance, and support to assigned administrative staff.
Build and maintain strong working relationships with internal and external stakeholders while delivering exceptional customer service.

What We're Looking For

A resourceful and proactive professional who can confidently manage competing priorities, navigate complex organizational environments, and represent the City Manager’s Office with professionalism and diplomacy.

The ideal candidate will possess:

A diploma or degree in Business Administration, Office Administration, Public Administration, or a related field. A combination of relevant education and experience may be considered.
A minimum of seven (7) years of progressively responsible executive experience supporting senior leaders in a complex organization including executive leadership teams, elected officials, boards, or committees.
A minimum of five (5) years of supervisory or leadership experience, including coaching, performance management and coordinating the work of administrative or support staff.
Strong political acumen and the ability to navigate complex organizational and stakeholder relationships.
Knowledge of municipal or governance processes, Council or Board reporting procedures, and public sector operations.
Experience coordinating Council or Board reports, executive-level meetings, agendas, briefing materials, and stakeholder engagements.
Exceptional judgment, discretion, and professionalism when handling confidential, sensitive, and politically sensitive information.
Outstanding organizational, planning, and time-management skills, with the ability to effectively manage multiple priorities and competing deadlines.
Excellent written and verbal communication skills, including experience drafting professional correspondence, reports, and briefing materials.
Strong interpersonal and relationship-building skills with the ability to work effectively with elected officials, senior leaders, employees, community partners, external agencies, and members of the public.
Advanced proficiency in Microsoft Office applications, including Outlook, Word, Excel, PowerPoint, and Teams.

Why Join Us?

At the City of Regina, you'll have the opportunity to contribute to work that supports City leadership and helps shape decisions that impact our community. You will work alongside dedicated professionals in a collaborative environment that values service excellence, accountability, respect, integrity and continuous improvement.
If you are a highly organized professional who thrives in a dynamic environment and enjoys supporting executive leaders through complex priorities, strategic initiatives, and municipal governance processes, we encourage you to apply.

Apply today and play a key role in supporting the leadership that helps move Regina forward.

Additional Requirements:

Successful candidates may be required to provide a satisfactory criminal record check per the City of Regina's Criminal Record Check Policy.
Proof of education is required.
Additional assessments may be conducted to evaluate competencies, skills, and knowledge.

At City of Regina, we offer competitive compensation, health and wellness benefits, and growth through educational support and in-house courses. If you’re passionate about public service and making a difference, apply now!

For detailed job descriptions, CBAs, and application tips, visit our Applicant & Job Resources page.

Note: Only applications submitted via our online application system are accepted

Apply About employer

More about this job

Responsibilities

Provide senior administrative support to the City Manager, including managing complex schedules and coordinating executive meetings. Oversee the preparation of Council reports and facilitate communication between internal and external stakeholders.

Requirements

Requires a diploma or degree in a relevant field and at least seven years of executive support experience. Candidates must also have five years of supervisory experience and strong knowledge of municipal governance processes.

Skills

Executive support
Calendar management
Governance processes
Stakeholder management
Political acumen
Report preparation
Meeting coordination
Communication
Budget monitoring
Leadership
Performance management
Microsoft Office
Time management
Discretion
Professionalism

Benefits

Health and wellness benefits
Educational support
In-house courses

Visa sponsorship

Not detected in the job text

Keywords

Executive Assistant
City Manager
Municipal Governance
Council Reports
Stakeholder Relations
Administrative Support
Policy
Budgeting
Performance Management
Microsoft Outlook
Microsoft Word
Microsoft Excel
Microsoft PowerPoint
Microsoft Teams
Public Sector
Confidentiality
Political Acumen
Strategic Initiatives
Briefing Notes
Records Management

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