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Added 6 mins ago
AI
General Labourer
American Iron and Metal
Quebec, QC
- Full-time
Reporting to the Site Manager, you will play an important role in our daily operations. You will be mainly responsible for receiving, sorting and classifying different types of metals, as…
Added 6 mins ago
M
Terminal Manager
Mohegan
Winnipeg, MB
- Full-time
As a Terminal Manager, you are responsible to safely lead the terminal team to meet stakeholder expectations with respect to service, quality and productivity. You are responsible for…
Added 6 mins ago
EC
Future Leaders Program – Management Trainee
Emco Corporation: Plumbing, HVAC, Waterworks, Industrial, Irrigation, Fire Protection
Halifax, NS
- $52,500 CAD / year
- Full-time
…how a successful business operates - from supply chain and operations to sales, leadership, and…
Added 6 mins ago
EC
Future Leaders Program – Management Trainee
Emco Corporation: Plumbing, HVAC, Waterworks, Industrial, Irrigation, Fire Protection
Dartmouth, NS
- $52,500 CAD / year
- Full-time
…how a successful business operates - from supply chain and operations to sales, leadership, and…
Added 6 mins ago
TO
Nieuport Aviation Shuttle Operations Supervisor - Toronto
Transdev Ontario Manitoba
Toronto, ON
- $60,000 to $65,000 CAD / year
- Full-time
Reporting directly to the Operations Manager, the Supervisor serves as a critical link between frontline employees, management, client, and support departments, ensuring that everyone is…
Added 6 mins ago
Field Sales Representative
Fire & Flower Inc.
Saskatoon, SK
Open Fields Distribution was established in 2018, pioneering the cannabis wholesale and logistics industry in Saskatchewan. In 2022, we expanded further into the Prairies, opening a…
Added 6 mins ago
Assistant Production Manager
Vestis Uniforms and Workplace Supplies | Canadian Linen & Uniform Service | Québec Linge Service D’Uniformes
Toronto, ON · Etobicoke, ON
The Assistant Production Manager ensures a high level of service to customers of Canadian Linen & Uniform Service by processing orders while maintaining overall profitability through…
Added 6 mins ago
Packer
Centennial Food Solutions Careers
Richmond, BC
…safety, and customer requirements. Reporting to the Production Manager or designate, this role ensures products are packaged to specification, properly labeled, and maintained to the…
Added 6 mins ago
Order Picker
Centennial Food Solutions Careers
Richmond, BC
…quality, and operational standards. Reporting to the Warehouse Manager or designate, this role plays a critical part in ensuring customer orders are completed efficiently, accurately, and…
Added 6 mins ago
Owen Sound - 310T Lead Hand Mechanic
Human Resources
Owen Sound, ON
Today, Miller Waste operates collection fleets, recycling facilities, transfer stations, and composting operations that help communities manage waste responsibly while recovering valuable…
Added 6 mins ago
LC
Senior Manager, Continuous Improvement, Ecomm Operations
Loblaw Companies Limited
Toronto, ON
- Full-time
The PC Express Operations team leads all systems from connecting customer order demand through to in- store execution and post purchase activities. As Ecomm sales continue to drive…
Added 6 mins ago
I
Senior Policy Advisor -Economic Development
ITK
Ottawa, ON
- Full-time
Reporting to a Manager within the Department of Policy Advancement, the Senior Policy Advisor will work towards promoting and improving the place of Canada’s Inuit in specific policy areas.…
Added 6 mins ago
Administrative Coordinator, Administration Network
University of Saskatchewan
Saskatoon, SK
Reporting to the Manager, Administrative Network, providing support to Johnson Shoyama Graduate School of Public Policy and taking day-to-day direction from the JSGS Director of…
Added 6 mins ago
GP
Logistics Coordinator
Good Protein
Montreal, QC · Greater Montreal Metropolitan Area
- Full-time
…(3PL et co-fabricants), cette personne assurera le suivi des opérations logistiques, la mise à jour des informations dans nos systèmes et la communication quotidienne avec les transporteurs…
Added 21 mins ago
Senior Manager, Demand Planning and S&OP
Henkel group
Mississauga, ON
As the Senior Manager, Supply Chain Planning & S&OP, you will lead the Canadian Hair Professional planning organization and the planning processes that connect commercial demand with…
Added 21 mins ago
Outreach Coordinator
OFNTSC
Brantford, ON
…our team at OFNTSC. Under the guidance of the Human Resources Manager, the Outreach Coordinator role is integral to ensuring the office's seamless daily operations while supporting…
Added 21 mins ago
DT
Assistant Manager II
Dollar Tree Stores
Chilliwack, BC
- Full-time
We’re seeking an Assistant Store Manager to join our team to help with store operations, customer service and team development. Duties include, but are not limited to, the following:
Added 21 mins ago
Manufacturing Production Coordinator
CMP Group Ltd.
Delta, BC
…Manufacturing Production Coordinator is a full-time position within the Operations / Production department, based on-site. This role oversees day-to-day manufacturing workflows, including…
Added 21 mins ago
WM
Branch Supervisor
Williams Machinery
Terrace, BC
- Full-time
Play a vital role in the day-to-day operations of our Terrace Branch, working closely with the Operations Manager to keep service, parts, and rentals running smoothly. This is a hands-on…
Added 21 mins ago
B
Operations Engineer
Brenntag
Brampton, ON · Canada / Brampton
- Full-time
This position has a matrix reporting structure, reporting to the BNA - Engineering Manager and the Director Logistics & Operations – Canada.
Added 36 mins ago
GR
Warehouse Operations Manager
Grand River Personnel Limited
Brantford, ON
- Full-time
As the Operations Manager you will oversee all warehouse operations functions including logistics, staff coaching and direction, administrative and facility functions with the goal of…
Added 36 mins ago
DW
Shift Manager
DP World
Saint John, NB
- Full-time
Oversee the overall efficiency of cargo handling operations, including coordinating the various activities of different staff groups to maximize the efficient deployment of labour and…
Added 36 mins ago
Executive Assistant
City of Regina
Regina, SK
…Assistant to provide senior administrative support to the City Manager and their office. This role is a trusted partner to executive leadership, ensuring the effective coordination of…
Added 36 mins ago
W
(CAN) OMNI Assistant Manager
Walmart
Halifax, NS
- Full-time
To support the Store Manager and manage store operations according to Company guidelines and lead Associates to ensure friendly, helpful service and drive profitable store sales.
Added 51 mins ago
TC
Service Advisor
Toromont Cat
Sudbury, ON
- Full-time
…with both the internal and external teams within the service operations, while maintaining good communication with customers throughout the repair cycle as required. The Service Advisor…

City of Regina

Executive Assistant

Regina, SK, S4P 3C8, Canada

Annual Salary: $81,115.00 - $108,154.00 · Full-time

Apply About employer

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Job details

Pay: Annual Salary: $81,115.00 - $108,154.00
Job type: Full-time
Apply by: Nov 19, 2026
Posting language: English
Posted: Nov 6, 2026

Original job description

Job ID: 3773

Openings: 1

Jurisdiction: Out of Scope

Division: Office of the City Manager

Location Name: Regina, Saskatchewan, CA

Type of Posting: Internal & External

Employment Type: Permanent Full-Time

Annual Salary: $81,115.00 - $108,154.00

Date Posted: November 6, 2026

Closing Date: November 19, 2026

Land Acknowledgement

We are proud to reside on Treaty 4 Territory and the traditional lands of the Cree, Saulteaux, Dakota, Nakota, Lakota, and Métis Nation, honoring and respecting these Nations and ancestors of this territory and grateful to be here. Regina is committed to building trust and creating true partnerships with Indigenous peoples.

Equity, Diversity & Inclusion

The City of Regina is an equal opportunities employer dedicated to fostering a respectful, collaborative, inclusive, and barrier-free workplace, allowing everyone to achieve their full potential. We value diversity as a key to our success and encourage all qualified candidates, including Indigenous peoples, people of colour, 2SLGBTQIAP+ individuals of all genders, people of disabilities, and members of equity-deserving communities, to apply.

The City of Regina is committed to ensure accessible and accommodating processes during the application and selection phases. If you need accommodation at any point during the recruitment process, please inform our Talent team and we'll collaborate with you to address your requirements.

Make an Impact in the City Manager’s Office

The City of Regina is seeking an experienced and highly professional Executive Assistant to provide senior administrative support to the City Manager and their office. This role is a trusted partner to executive leadership, ensuring the effective coordination of priorities, information, governance processes, and stakeholder relationships across the organization.

As a key member of the City Manager’s Office, you will manage complex schedules, coordinate executive meetings and engagements, oversee the preparation and administration of Council reports and materials, and facilitate communication with internal and external stakeholders. You will be entrusted with highly sensitive, confidential, and politically sensitive information and will be relied upon to exercise exceptional judgment, discretion, and professionalism in all aspects of your work.

This is an ideal opportunity for a highly organized professional who thrives in a fast-paced environment, can anticipate needs before they arise, and understands the importance of supporting executive decision-making and municipal governance processes.

What You'll Do

Manage the City’s Manager’s complex calendar, balancing operational priorities, strategic initiatives, governance requirements, and community commitments.
Coordinate meetings, appointments, and engagements with City Council, senior leadership, government officials, agencies, boards, commissions, community organizations, and other external stakeholders.
Coordinate, track, and administer Council reports and related materials, ensuring submissions meet established timelines, standards, and governance requirements.
Monitor Council and committee matters, action items, and follow-up activities, ensuring timely coordination and communication across departments.
Prepare briefing notes, reports, presentations, correspondence, agendas, information packages, and background materials to support executive decision-making.
Coordinate and support meetings, committees, and special events, including logistics, agendas, documentation, meeting minutes, and action tracking.
Manage the flow of information between the City Manager’s Office, City Council, senior leadership team, departments, and external stakeholders.
Draft, edit, proofread, and coordinate executive communications and correspondence.
Maintain records and office administration systems, ensuring information is organized, accessible, and managed appropriately.
Assist with budget monitoring, forecasting, variance tracking, and other administrative functions within the City Manager’s Office.
Provide leadership, guidance, and support to assigned administrative staff.
Build and maintain strong working relationships with internal and external stakeholders while delivering exceptional customer service.

What We're Looking For

A resourceful and proactive professional who can confidently manage competing priorities, navigate complex organizational environments, and represent the City Manager’s Office with professionalism and diplomacy.

The ideal candidate will possess:

A diploma or degree in Business Administration, Office Administration, Public Administration, or a related field. A combination of relevant education and experience may be considered.
A minimum of seven (7) years of progressively responsible executive experience supporting senior leaders in a complex organization including executive leadership teams, elected officials, boards, or committees.
A minimum of five (5) years of supervisory or leadership experience, including coaching, performance management and coordinating the work of administrative or support staff.
Strong political acumen and the ability to navigate complex organizational and stakeholder relationships.
Knowledge of municipal or governance processes, Council or Board reporting procedures, and public sector operations.
Experience coordinating Council or Board reports, executive-level meetings, agendas, briefing materials, and stakeholder engagements.
Exceptional judgment, discretion, and professionalism when handling confidential, sensitive, and politically sensitive information.
Outstanding organizational, planning, and time-management skills, with the ability to effectively manage multiple priorities and competing deadlines.
Excellent written and verbal communication skills, including experience drafting professional correspondence, reports, and briefing materials.
Strong interpersonal and relationship-building skills with the ability to work effectively with elected officials, senior leaders, employees, community partners, external agencies, and members of the public.
Advanced proficiency in Microsoft Office applications, including Outlook, Word, Excel, PowerPoint, and Teams.

Why Join Us?

At the City of Regina, you'll have the opportunity to contribute to work that supports City leadership and helps shape decisions that impact our community. You will work alongside dedicated professionals in a collaborative environment that values service excellence, accountability, respect, integrity and continuous improvement.
If you are a highly organized professional who thrives in a dynamic environment and enjoys supporting executive leaders through complex priorities, strategic initiatives, and municipal governance processes, we encourage you to apply.

Apply today and play a key role in supporting the leadership that helps move Regina forward.

Additional Requirements:

Successful candidates may be required to provide a satisfactory criminal record check per the City of Regina's Criminal Record Check Policy.
Proof of education is required.
Additional assessments may be conducted to evaluate competencies, skills, and knowledge.

At City of Regina, we offer competitive compensation, health and wellness benefits, and growth through educational support and in-house courses. If you’re passionate about public service and making a difference, apply now!

For detailed job descriptions, CBAs, and application tips, visit our Applicant & Job Resources page.

Note: Only applications submitted via our online application system are accepted

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More about this job

Responsibilities

Provide senior administrative support to the City Manager, including managing complex schedules and coordinating executive meetings. Oversee the preparation of Council reports and facilitate communication between internal and external stakeholders.

Requirements

Requires a diploma or degree in a relevant field and at least seven years of executive support experience. Candidates must also have five years of supervisory experience and strong knowledge of municipal governance processes.

Skills

Executive support
Calendar management
Governance processes
Stakeholder management
Political acumen
Report preparation
Meeting coordination
Communication
Budget monitoring
Leadership
Performance management
Microsoft Office
Time management
Discretion
Professionalism

Benefits

Health and wellness benefits
Educational support
In-house courses

Visa sponsorship

Not detected in the job text

Keywords

Executive Assistant
City Manager
Municipal Governance
Council Reports
Stakeholder Relations
Administrative Support
Policy
Budgeting
Performance Management
Microsoft Outlook
Microsoft Word
Microsoft Excel
Microsoft PowerPoint
Microsoft Teams
Public Sector
Confidentiality
Political Acumen
Strategic Initiatives
Briefing Notes
Records Management

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