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Added 8 mins ago
AA
HSE/Auxiliary Trainer– Fixed Term Contract, Fly In/Fly Out - Gahcho Kué Mine
Anglo American / De Beers Group
NT · Gahcho Kué Mine, NORTHWEST TERRITORIES
- Full-time
…standards across the diamond industry, protect the natural world, partner with local communities, and accelerate economic inclusion to support diversity in our business and…
Added 8 mins ago
Senior Associate, Finance & Strategy - Drive
DoorDash Canada
Toronto, ON
…identifying and implementing new opportunities and solutions. We partner with teams across the company to improve the profitability, scalability, and defensibility of our business model. We…
Added 8 mins ago
EC
Future Leaders Program – Management Trainee
Emco Corporation: Plumbing, HVAC, Waterworks, Industrial, Irrigation, Fire Protection
Halifax, NS
- $52,500 CAD / year
- Full-time
…perspectives, and ideas make us a stronger organization and better partner to our…
Added 8 mins ago
EC
Future Leaders Program – Management Trainee
Emco Corporation: Plumbing, HVAC, Waterworks, Industrial, Irrigation, Fire Protection
Dartmouth, NS
- $52,500 CAD / year
- Full-time
…perspectives, and ideas make us a stronger organization and better partner to our…
Added 8 mins ago
SM
1.0 FTE Temporary Designated Early Childhood Educator
Simcoe Muskoka Catholic District School Board
Victoria Harbour, ON
- Internship
Reporting to the Principal, the Designated Early Childhood Educator will partner with the Catholic classroom teacher to plan and implement a full day early learning program supporting faith…
Added 8 mins ago
CS
T26-275 Temporary, Part-Time (60%), Resource Teacher and Learning Assistance
Chilliwack School District No. 33
Chilliwack, BC
- Part-time
Proven ability to coordinate services and partner with school, district, community and provincial organizations and resources (for example, POPARD, SET-BC, MCFD)
Added 8 mins ago
DI
Senior Electrical Designer – Automation
DuroByte Inc.
Windsor, ON
- Full-time
…controls, controls integration, and turnkey automation systems. We partner with customers to design and implement reliable, efficient, and maintainable solutions for complex manufacturing…
Added 8 mins ago
SD
District Vice Principal - Indigenous Education
School District 57 (Prince George)
Prince George, BC
- Full-time
Values and promotes student, parent, community and wider Indigenous Rightsholders and partner group engagement
Added 8 mins ago
Senior AI/ML & Robotics Platform Developer
Siemens
Kitchener, ON
Collaboration: Partner with leading global research, product, and engineering teams.
Added 8 mins ago
Backend Engineer – Workflow Execution and Orchestration, Kitchener, ON
Siemens
Kitchener, ON
Collaboration: Partner with leading global research, product, and engineering teams.
Added 8 mins ago
OI
Forward Deployment Engineer (FDE)
Optimus Information
Vancouver, BC
- Full-time
Ability to work independently and collaboratively from the Vancouver office and partner effectively with client business and technical teams.
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Field Sales Representative
Fire & Flower Inc.
Saskatoon, SK
Partner with internal teams, including marketing and operations, to deliver a seamless customer experience.
Added 8 mins ago
P
Senior Product Manager, AI
Plusgrade
Montreal, QC · CAN - Montreal
- Full-time
…priorities and measurable outcomes. You'll connect customer and partner needs with Data Science, Data, Engineering, UX, Commercial, Sales, Marketing, and Legal teams, from product…
Added 8 mins ago
Senior Business Process Analyst
iGaming Ontario
Toronto, ON
…the rollout of new data capabilities and infrastructure, and partner across the organization to enhance operational efficiency, effectiveness, and scalability of core business…
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Health Care Aide STBK
Connecting Care (2000) Inc.
Grimshaw, AB
…and boredom. To do this you must collaborate with the Care Partner team to identify ways to deepen relationships, create meaning, and aid the Residents in being the decision-makers in their…
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Talent Acquisition Specialist / Recruiter
Salit Steel
Grimsby, ON · Toronto, ON
Operating from either our Grimsby or Etobicoke facility, you will partner closely with hiring managers, oversee vendor relationships, deliver candidate orientation, and ensure a seamless,…
Added 8 mins ago
Packer
Centennial Food Solutions Careers
Richmond, BC
…exceptional service. Our reputation as a dependable and flexible partner is why discerning restaurants, retailers, foodservice, and trading companies choose us time and time again. With…
Added 8 mins ago
Order Picker
Centennial Food Solutions Careers
Richmond, BC
…exceptional service. Our reputation as a dependable and flexible partner is why discerning restaurants, retailers, foodservice, and trading companies choose us time and time again. With…
Added 8 mins ago
JI
Senior Procurement Specialist
J.D. Irving, Limited
Saint John, NB
- Full-time
In this role, you will serve as a trusted procurement partner to operations, ensuring materials and services are sourced efficiently, cost-effectively, and in compliance with supply chain…
Added 8 mins ago
Health & Safety Manager - Delta, BC
Alpine Recruitment and Talent Attraction
Delta, BC · Surrey, BC · Vancouver, BC
…people work safely, confidently, and consistently. You’ll also partner with operations and leadership to strengthen how we approach safety across the company, not just through policies, but…
Added 8 mins ago
SC
Financial Service Officer
Sydney Credit Union
Sydney Indian Reserve No. 28A, NS · Sydney, Nova Scotia
- Full-time
- Temporary
…other credit union products and services, making referrals to partner providers as…
Added 8 mins ago
LC
Senior Manager, Continuous Improvement, Ecomm Operations
Loblaw Companies Limited
Toronto, ON
- Full-time
Partner with Store Operations teams to ensure clear processes, communications, SOPs, training, and performance expectations are in place for consistent execution.
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NA
Instructor (Temporary), Dental Hygiene
Northern Alberta Institute of Technology
St. Catharines, ON · Main Campus
- Full-time
Added 8 mins ago
NA
Instructor (Continuous), Applied AI
Northern Alberta Institute of Technology
St. Catharines, ON · Main Campus
- Full-time
Added 8 mins ago
FB
Assistant Chef Manager
Farm Boy Inc.
Brantford, ON
- $21 CAD / hour
- Full-time
You’ll partner with the Department Manager to help lead the delivery of exceptional food and service experiences that reflect Farm Boy’s commitment to the best fresh shopping experience.…

City of Regina

Executive Assistant

Regina, SK, S4P 3C8, Canada

Annual Salary: $81,115.00 - $108,154.00 · Full-time

Apply About employer

Applications open in a new tab.

Job details

Pay: Annual Salary: $81,115.00 - $108,154.00
Job type: Full-time
Apply by: Nov 19, 2026
Posting language: English
Posted: Nov 6, 2026

Original job description

Job ID: 3773

Openings: 1

Jurisdiction: Out of Scope

Division: Office of the City Manager

Location Name: Regina, Saskatchewan, CA

Type of Posting: Internal & External

Employment Type: Permanent Full-Time

Annual Salary: $81,115.00 - $108,154.00

Date Posted: November 6, 2026

Closing Date: November 19, 2026

Land Acknowledgement

We are proud to reside on Treaty 4 Territory and the traditional lands of the Cree, Saulteaux, Dakota, Nakota, Lakota, and Métis Nation, honoring and respecting these Nations and ancestors of this territory and grateful to be here. Regina is committed to building trust and creating true partnerships with Indigenous peoples.

Equity, Diversity & Inclusion

The City of Regina is an equal opportunities employer dedicated to fostering a respectful, collaborative, inclusive, and barrier-free workplace, allowing everyone to achieve their full potential. We value diversity as a key to our success and encourage all qualified candidates, including Indigenous peoples, people of colour, 2SLGBTQIAP+ individuals of all genders, people of disabilities, and members of equity-deserving communities, to apply.

The City of Regina is committed to ensure accessible and accommodating processes during the application and selection phases. If you need accommodation at any point during the recruitment process, please inform our Talent team and we'll collaborate with you to address your requirements.

Make an Impact in the City Manager’s Office

The City of Regina is seeking an experienced and highly professional Executive Assistant to provide senior administrative support to the City Manager and their office. This role is a trusted partner to executive leadership, ensuring the effective coordination of priorities, information, governance processes, and stakeholder relationships across the organization.

As a key member of the City Manager’s Office, you will manage complex schedules, coordinate executive meetings and engagements, oversee the preparation and administration of Council reports and materials, and facilitate communication with internal and external stakeholders. You will be entrusted with highly sensitive, confidential, and politically sensitive information and will be relied upon to exercise exceptional judgment, discretion, and professionalism in all aspects of your work.

This is an ideal opportunity for a highly organized professional who thrives in a fast-paced environment, can anticipate needs before they arise, and understands the importance of supporting executive decision-making and municipal governance processes.

What You'll Do

Manage the City’s Manager’s complex calendar, balancing operational priorities, strategic initiatives, governance requirements, and community commitments.
Coordinate meetings, appointments, and engagements with City Council, senior leadership, government officials, agencies, boards, commissions, community organizations, and other external stakeholders.
Coordinate, track, and administer Council reports and related materials, ensuring submissions meet established timelines, standards, and governance requirements.
Monitor Council and committee matters, action items, and follow-up activities, ensuring timely coordination and communication across departments.
Prepare briefing notes, reports, presentations, correspondence, agendas, information packages, and background materials to support executive decision-making.
Coordinate and support meetings, committees, and special events, including logistics, agendas, documentation, meeting minutes, and action tracking.
Manage the flow of information between the City Manager’s Office, City Council, senior leadership team, departments, and external stakeholders.
Draft, edit, proofread, and coordinate executive communications and correspondence.
Maintain records and office administration systems, ensuring information is organized, accessible, and managed appropriately.
Assist with budget monitoring, forecasting, variance tracking, and other administrative functions within the City Manager’s Office.
Provide leadership, guidance, and support to assigned administrative staff.
Build and maintain strong working relationships with internal and external stakeholders while delivering exceptional customer service.

What We're Looking For

A resourceful and proactive professional who can confidently manage competing priorities, navigate complex organizational environments, and represent the City Manager’s Office with professionalism and diplomacy.

The ideal candidate will possess:

A diploma or degree in Business Administration, Office Administration, Public Administration, or a related field. A combination of relevant education and experience may be considered.
A minimum of seven (7) years of progressively responsible executive experience supporting senior leaders in a complex organization including executive leadership teams, elected officials, boards, or committees.
A minimum of five (5) years of supervisory or leadership experience, including coaching, performance management and coordinating the work of administrative or support staff.
Strong political acumen and the ability to navigate complex organizational and stakeholder relationships.
Knowledge of municipal or governance processes, Council or Board reporting procedures, and public sector operations.
Experience coordinating Council or Board reports, executive-level meetings, agendas, briefing materials, and stakeholder engagements.
Exceptional judgment, discretion, and professionalism when handling confidential, sensitive, and politically sensitive information.
Outstanding organizational, planning, and time-management skills, with the ability to effectively manage multiple priorities and competing deadlines.
Excellent written and verbal communication skills, including experience drafting professional correspondence, reports, and briefing materials.
Strong interpersonal and relationship-building skills with the ability to work effectively with elected officials, senior leaders, employees, community partners, external agencies, and members of the public.
Advanced proficiency in Microsoft Office applications, including Outlook, Word, Excel, PowerPoint, and Teams.

Why Join Us?

At the City of Regina, you'll have the opportunity to contribute to work that supports City leadership and helps shape decisions that impact our community. You will work alongside dedicated professionals in a collaborative environment that values service excellence, accountability, respect, integrity and continuous improvement.
If you are a highly organized professional who thrives in a dynamic environment and enjoys supporting executive leaders through complex priorities, strategic initiatives, and municipal governance processes, we encourage you to apply.

Apply today and play a key role in supporting the leadership that helps move Regina forward.

Additional Requirements:

Successful candidates may be required to provide a satisfactory criminal record check per the City of Regina's Criminal Record Check Policy.
Proof of education is required.
Additional assessments may be conducted to evaluate competencies, skills, and knowledge.

At City of Regina, we offer competitive compensation, health and wellness benefits, and growth through educational support and in-house courses. If you’re passionate about public service and making a difference, apply now!

For detailed job descriptions, CBAs, and application tips, visit our Applicant & Job Resources page.

Note: Only applications submitted via our online application system are accepted

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More about this job

Responsibilities

Provide senior administrative support to the City Manager, including managing complex schedules and coordinating executive meetings. Oversee the preparation of Council reports and facilitate communication between internal and external stakeholders.

Requirements

Requires a diploma or degree in a relevant field and at least seven years of executive support experience. Candidates must also have five years of supervisory experience and strong knowledge of municipal governance processes.

Skills

Executive support
Calendar management
Governance processes
Stakeholder management
Political acumen
Report preparation
Meeting coordination
Communication
Budget monitoring
Leadership
Performance management
Microsoft Office
Time management
Discretion
Professionalism

Benefits

Health and wellness benefits
Educational support
In-house courses

Visa sponsorship

Not detected in the job text

Keywords

Executive Assistant
City Manager
Municipal Governance
Council Reports
Stakeholder Relations
Administrative Support
Policy
Budgeting
Performance Management
Microsoft Outlook
Microsoft Word
Microsoft Excel
Microsoft PowerPoint
Microsoft Teams
Public Sector
Confidentiality
Political Acumen
Strategic Initiatives
Briefing Notes
Records Management

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