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Added 10 mins ago
W
(CAN) Pharmacy Assistant
Walmart
Mississauga, ON
- Part-time
The Pharmacy Assistant assists the Pharmacist in the technical aspects of prescription filling and administrative duties in order to increase the Pharmacist's opportunity to provide patient…
Added 10 mins ago
LC
Pharmacy Assistant Part Time Day
Loblaw Companies Limited
North Bay, ON
- Part-time
Experience as a Pharmacy Assistant is an asset
Added 40 mins ago
WC
(CAN) Pharmacy Assistant
Walmart Canada
Mississauga, ON
- Full-time
Position Summary...The Pharmacy Assistant assists the Pharmacist in the technical aspects of prescription filling and administrative duties in order to increase the Pharmacist's opportunity…
Added 40 mins ago
UL
Canada Impact+ Emerging Leader Professor in Computational Design and Engineering of Proteins
Université Laval
Quebec, QC
- Full-time
The candidate will work in a dynamic, interdisciplinary environment, including the Intelligence and Data Institute (IID) and the CERVO Research Center, creating unique opportunities to…
Added 55 mins ago
Sessional Instructional Assistant- JAL401H1S/JAL1145HS - Field Linguistics/Field Methods
University of Toronto
Toronto, ON
Course description: Practice in language analysis based on elicited data from a native speaker of a foreign language, emphasizing on procedures and techniques. This is not a language…
Added 1 hour ago
SH
Clerk III - Health Information
Shared Health-Soins Communs
Brandon, MB
- Internship
Completion of Medical Office Administration diploma, Health Unit Clerk certificate, Administrative Assistant program.
Added 1 hour ago
SH
Rehabilitation Aide (Rehabilitation Assistant)
Shared Health-Soins Communs
Swan River, MB
- Internship
Tracks and enters data into the statistical tracking systems.
Added 1 hour ago
SH
Clerk III - Health Information
Shared Health-Soins Communs
Brandon, MB
- Full-time
Completion of Medical Office Administration diploma, Health Unit Clerk certificate, Administrative Assistant program.
Added 1 hour ago
SH
Clerk III - Health Information
Shared Health-Soins Communs
Brandon, MB
- Internship
Completion of Medical Office Administration diploma, Health Unit Clerk certificate, Administrative Assistant program.
Added 1 hour ago
SH
Clerk III - Health Information
Shared Health-Soins Communs
Brandon, MB
- Internship
Completion of Medical Office Administration diploma, Health Unit Clerk certificate, Administrative Assistant program.
Added 1 hour ago
SH
Pharmacy Assistant
Shared Health-Soins Communs
Brandon, MB
- Full-time
The Pharmacy Assistant shall be accountable to the location manager and is responsible for performing the technical functions necessary for the general day-to-day operation of the…
Added 1 hour ago
SH
Pharmacy Assistant
Shared Health-Soins Communs
Brandon, MB
- Full-time
The Pharmacy Assistant shall be accountable to the location manager and is responsible for performing the technical functions necessary for the general day-to-day operation of the…
Added 1 hour ago
SH
Clerk III - Health Information
Shared Health-Soins Communs
Brandon, MB
- Full-time
Completion of Medical Office Administration diploma, Health Unit Clerk certificate, Administrative Assistant program.
Added 1 hour ago
SH
Pharmacy Assistant
Shared Health-Soins Communs
Brandon, MB
- Full-time
The Pharmacy Assistant shall be accountable to the location manager and is responsible for performing the technical functions necessary for the general day-to-day operation of the…
Added 1 hour ago
SH
Rehabilitation Aide (Rehabilitation Assistant)
Shared Health-Soins Communs
Erickson, MB
- Full-time
Tracks and enters data into the statistical tracking systems.
Added 1 hour ago
SH
Administrative Assistant
Shared Health-Soins Communs
Brandon, MB
- Full-time
Under the general supervision of and responsible to the Director/Regional Manager/Manager; the Administrative Assistant is committed to the vision, mission, values and strategic priorities…
Added 1 hour ago
SH
Administrative Assistant
Shared Health-Soins Communs
Brandon, MB
- Full-time
Under the general supervision of and responsible to the Director/Regional Manager/Manager; the Administrative Assistant is committed to the vision, mission, values and strategic priorities…
Added 1 hour ago
SH
Clerk III - Health Information
Shared Health-Soins Communs
Brandon, MB
- Full-time
Completion of Medical Office Administration diploma, Health Unit Clerk certificate, Administrative Assistant program.
Added 1 hour ago
SH
Clerk III - Health Information
Shared Health-Soins Communs
Swan River, MB
- Full-time
Completion of Medical Office Administration diploma, Health Unit Clerk certificate, Administrative Assistant program.
Added 1 hour ago
SH
Clerk III - Health Information
Shared Health-Soins Communs
Brandon, MB
- Full-time
Completion of Medical Office Administration diploma, Health Unit Clerk certificate, Administrative Assistant program.
Added 1 hour ago
VC
Manager of Financial Planning & Analysis
Victoria Cool Aid Society
Victoria, BC
- Full-time
This position oversees the Senior Accountant, AR and AP specialists, and Accounting Assistant, and supervises the reporting, accounts payable, and accounts receivable functions for the…
Added 2 hours ago
OI
Continuing Care Assistant (CCA) Program Manager
Oxford International
Halifax, NS
- $100,000 to $800,000 CAD / year
- Full-time
The Continuing Care Assistant (CCA) Program Manager, Halifax, is responsible for the overall operational leadership, growth, and successful delivery of Oxford International Education Group…
Added 3 hours ago
LC
Pharmacy Assistant Part Time Day
Loblaw Companies Limited
Corner Brook, NL
- Part-time
Experience as a Pharmacy Assistant is an asset
Added 7 hours ago
SD
Pharmacy Assistant, Hourly Full Time Flexible Shifts Greenlight Requisition
Shoppers Drug Mart
Cambridge, ON
- Full-time
Data entry for new prescriptions, and managing refill request processing
Added 7 hours ago
AP
administrative assistant
ARCHITECTURE PANEL Inc.
White Rock, BC
- Full-time
Compile data, statistics and other information

City of Saint John

Administrative Assistant 3 - Records

Saint John, NB, Canada

$51,126.00 - $56,149.00/Year · Full-time

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Job details

Pay: $51,126.00 - $56,149.00/Year
Job type: Full-time
Apply by: Nov 26, 2026
Posting language: English
Posted: Oct 22, 2026

Original job description

Competition Number

PF 26-017

Salary

$51,126.00 - $56,149.00/Year

Job Type

Permanent Full Time

Closing Date

November 5, 2026

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Position Overview

Under the general supervision of the Information Services Coordinator, this permanent position is responsible for submissions of reports to Statistics Canada and the provision of condensed police reports for external clients.

Job Duties And Responsibilities

Provides synopsis of police incident reports to appropriate agency, i.e. county jail and Parole Board
Prepares summary statements for insurance companies regarding police reports
Composes a variety of correspondence with other government agencies such as Statistics Canada and Parole Board of Canada
Identifies and corrects audit errors in the records management system
Files and maintains police records
Responds to internal/external inquiries
Retrieves files and warrants for police personnel
Opens, sorts, and distributes mail
Compiles data and prepares crime incident statistics reports for Statistics Canada
Reviews and purges files in accordance with CPIC expiry dates
Archives files
Acts as a back-up for other Administrative Assistants in the Records Unit, on an as-required basis
Performs general office duties as required including keyboarding and photocopying
Liaise with staff regarding the information required for Statistics Canada
Performs an annual audit for Statistics Canada

Essential Qualifications

Proficiency in Microsoft Office Systems and general office equipment
Strong organization skills
High attention to detail
Approved Saint John Police Force security clearance

Education/Experience

A community college diploma in Office Administration, a university Business Certificate 1 or an equivalent program.

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More about this job

Responsibilities

Prepare and submit reports and crime statistics to Statistics Canada, and provide summaries of police reports to external agencies and clients. Maintain, audit, retrieve, archive, and purge police records, respond to inquiries, and provide general administrative support to the Records Unit.

Requirements

Applicants must be proficient with Microsoft Office and general office equipment, and demonstrate strong organizational skills and attention to detail. A community college diploma in Office Administration, a university Business Certificate 1, or an equivalent program is required, along with approved Saint John Police Force security clearance.

Skills

Microsoft Office
General Office Equipment
Organization
Attention To Detail
Records Management
Report Preparation
Data Compilation
Correspondence
File Management
Customer Inquiries
Auditing
Statistics Reporting
Keyboarding

Visa sponsorship

Not detected in the job text

Keywords

Microsoft Office
Office Administration
Business Certificate 1
Police Records
Records Management System
Statistics Canada
Crime Incident Statistics
Police Incident Reports
Parole Board of Canada
CPIC
Audit Errors
File Archiving
File Purging
Warrants
Insurance Statements
Government Agencies
Data Compilation
Report Preparation
Correspondence
Information Services
Security Clearance
Keyboarding
Photocopying
Mail Distribution

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