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Added 17 mins ago
SA
Assistant Restaurant Manager
SSP America
Ottawa, ON
- Full-time
Join our team as an Assistant Restaurant Manager for Canal Market in the Ottawa Airport!
Added 17 mins ago
SD
Pharmacy Assistant, Hourly Full Time Flexible Shifts
Shoppers Drug Mart
Ottawa, ON
- Full-time
Greet customer promptly and gather prescription information according to Standards
Added 1 hour ago
SD
Pharmacy Assistant, Hourly Part Time Flexible Shifts Greenlight Requisition
Shoppers Drug Mart
Langley (District), BC
- Part-time
Greet customer promptly and gather prescription information according to Standards
Added 1 hour ago
SM
Manager, Finance, Performance & Analytics
Stevenson Memorial Hospital
Alliston, ON
- Full-time
…performance reporting, financial planning, and operational management…
Added 1 hour ago
UH
Administrative Assistant II, General
University Health Network
Toronto, ON
- Full-time
…satisfactory attendance in accordance with UHN's attendance management program, to be eligible for…
Added 2 hours ago
S
Operations Consultant - Full Time
sephora.com
Calgary, AB
- $17 to $20 CAD / hour
- Full-time
Communicate inventory issues/concerns to Supervisor (s), Assistant Manager(s) or Store Manager.
Added 2 hours ago
R|
Executive Assistant
RI-MUHC | Research Institute of the MUHC | #rimuhc
Montreal, QC
- Full-time
…support of the Implementation Science Postdoctoral Fellow and program leadership. It does not require implementation science expertise, project management training, or independent research…
Added 2 hours ago
LC
Pharmacy Assistant, Hourly Part Time Day
Loblaw Companies Limited
Toronto, ON
- Part-time
Greet customer promptly and gather prescription information according to Standards
Added 2 hours ago
R|
Research Assistant - Public Engagement
RI-MUHC | Research Institute of the MUHC | #rimuhc
Montreal, QC
- Full-time
Department / Research Program: Clinical Practice Assessment Unit
Added 2 hours ago
LC
Pharmacy Assistant, Hourly Full Time Day
Loblaw Companies Limited
Toronto, ON
- Full-time
Greet customer promptly and gather prescription information according to Standards
Added 4 hours ago
BC
Communication Assistant
Brant Community Healthcare System
Brantford, ON
- Full-time
…educational materials, materials for huddle boards, updating program information on web pages, working with the Patient Family Advisory Committee on a variety of minor…
Added 4 hours ago
UO
Undergraduate Advising and Program Assistant
University of Victoria
Victoria, BC
- Full-time
…advising and admissions administration, support to the Adviser, program and office administration, responding to inquiries, maintaining databases, producing statistical spreadsheets,…
Added 5 hours ago
SD
Pharmacy Assistant, Hourly Part Time Day
Shoppers Drug Mart
Toronto, ON
- Part-time
Greet customer promptly and gather prescription information according to Standards
Added 5 hours ago
SD
Pharmacy Assistant, Hourly Full Time Day
Shoppers Drug Mart
Toronto, ON
- Full-time
Greet customer promptly and gather prescription information according to Standards
Added 8 hours ago
FH
Basin Glacial Waters Assistant Manager
Fairmont Hotels & Resorts
Lake Louise, AB
- Full-time
…truly luxurious experience. As part of our leadership team, the Assistant Manager will have the opportunity to interact with patrons while providing a once in a lifetime experience while…
Added 8 hours ago
S
Prepared Foods - Manager Home Meal Replacement
Sobeys
Saskatoon, SK
- Full-time
Manage direct reports including: selection, orientation, training and development, performance management, succession planning and compensation
Added 8 hours ago
S
Operations Consultant - Full Time
Sephora
Calgary, AB
- $17 to $20 CAD / hour
- Full-time
Communicate inventory issues/concerns to Supervisor (s), Assistant Manager(s) or Store Manager.
Added 8 hours ago
LC
Pharmacy Assistant, Hourly Part Time Day
Loblaw Companies Limited
Corunna, ON
- Part-time
Greet customer promptly and gather prescription information according to Standards
Added 8 hours ago
L
Assistant Manager
LensCrafters
Toronto, ON
- Full-time
Total Rewards: Benefits/Incentive Information
Added 8 hours ago
LC
Pharmacy Assistant, Hourly Part Time Flexible Shifts
Loblaw Companies Limited
Winnipeg, MB
- Part-time
Greet customer promptly and gather prescription information according to Standards
Added 9 hours ago
SD
Pharmacy Assistant, Hourly Part Time Day Greenlight Requisition
Shoppers Drug Mart
Vernon, BC
- Part-time
Greet customer promptly and gather prescription information according to Standards
Added 9 hours ago
GE
Hospitality F&B Assistant Manager
Grey Eagle Resort & Casino
Calgary, AB
- Full-time
A Post Secondary education in a recognized Hospitality Management program would be an asset.
Added 10 hours ago
SD
Pharmacy Assistant, Hourly Part Time Day
Shoppers Drug Mart
Edmonton, AB
- Part-time
Greet customer promptly and gather prescription information according to Standards
Added 10 hours ago
SD
Pharmacy Assistant, Hourly Full Time Flexible Shifts Greenlight Requisition
Shoppers Drug Mart
Edmonton, AB
- Full-time
Greet customer promptly and gather prescription information according to Standards
Added 10 hours ago
A
Basin Glacial Waters Assistant Manager
AccorHotel
Lake Louise, AB
- Full-time
…truly luxurious experience. As part of our leadership team, the Assistant Manager will have the opportunity to interact with patrons while providing a once in a lifetime experience while…

City of Saint John

Administrative Assistant 3 - Records

Saint John, NB, Canada

$51,126.00 - $56,149.00/Year · Full-time

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Job details

Pay: $51,126.00 - $56,149.00/Year
Job type: Full-time
Apply by: Nov 28, 2026
Posting language: English
Posted: Oct 22, 2026

Original job description

Competition Number

PF 26-017

Salary

$51,126.00 - $56,149.00/Year

Job Type

Permanent Full Time

Closing Date

November 5, 2026

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Position Overview

Under the general supervision of the Information Services Coordinator, this permanent position is responsible for submissions of reports to Statistics Canada and the provision of condensed police reports for external clients.

Job Duties And Responsibilities

Provides synopsis of police incident reports to appropriate agency, i.e. county jail and Parole Board
Prepares summary statements for insurance companies regarding police reports
Composes a variety of correspondence with other government agencies such as Statistics Canada and Parole Board of Canada
Identifies and corrects audit errors in the records management system
Files and maintains police records
Responds to internal/external inquiries
Retrieves files and warrants for police personnel
Opens, sorts, and distributes mail
Compiles data and prepares crime incident statistics reports for Statistics Canada
Reviews and purges files in accordance with CPIC expiry dates
Archives files
Acts as a back-up for other Administrative Assistants in the Records Unit, on an as-required basis
Performs general office duties as required including keyboarding and photocopying
Liaise with staff regarding the information required for Statistics Canada
Performs an annual audit for Statistics Canada

Essential Qualifications

Proficiency in Microsoft Office Systems and general office equipment
Strong organization skills
High attention to detail
Approved Saint John Police Force security clearance

Education/Experience

A community college diploma in Office Administration, a university Business Certificate 1 or an equivalent program.

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More about this job

Responsibilities

Prepare and submit crime incident statistics and other reports to Statistics Canada, and provide summaries of police reports to external agencies and clients. Maintain, retrieve, audit, archive, and purge police records, respond to inquiries, and provide general administrative support to the Records Unit.

Requirements

Applicants need proficiency with Microsoft Office and general office equipment, strong organizational skills, and close attention to detail, as well as approved Saint John Police Force security clearance. A community college diploma in Office Administration, a University Business Certificate 1, or an equivalent program is required.

Skills

Microsoft Office
Office Equipment Proficiency
Organization
Attention To Detail
Records Management
Report Preparation
Data Compilation
Correspondence
File Maintenance
Audit Error Correction
Customer Inquiry Response
Statistics Reporting
Archiving
Keyboarding

Visa sponsorship

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Keywords

Microsoft Office
Office Administration
Police Records
Records Management System
Statistics Canada
Crime Incident Statistics
Police Incident Reports
Parole Board of Canada
Insurance Companies
Government Agencies
Audit Errors
File Maintenance
File Retrieval
Warrants
Records Archiving
CPIC Expiry Dates
Data Compilation
Report Preparation
Correspondence
Office Equipment
Keyboarding
Photocopying
Security Clearance

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