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Added 7 mins ago
Manager, Transformation, BC Health Workday
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Temporary
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City of Saint John

Administrative Assistant 6

Saint John, NB, Canada

Pay: $66,550.00 - $73,288.00/Year
Job type: Full-time
Apply by: Oct 24, 2026
Posting language: English
Posted: Sep 10, 2026

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Original job description

Competition Number

26-091

Salary

$66,550.00 - $73,288.00/Year

Job Type

Permanent Full Time

Closing Date

September 25, 2026

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Position Overview

Reporting to the Manager, Customer Service & Operations in Growth and Community Services, the position is responsible for a variety of administrative duties to provide the necessary support to the management team, front line customers, Council Committees, as well as all departmental staff. The position is primarily responsible for providing front line support to customers and support to the various programs and services delivered by the Service area, ensuring services are being provided in an efficient manner and processes are meeting service area targets.

Key Responsibilities

Ensures the efficient and effective operation of the ONE Stop Shop front counter.
Supports the Commissioner, Deputy Commissioner and Departmental Committees of Council including the Planning Advisory Committee and Heritage Development Board, often outside of core office hours, by providing essential administrative support.
Ensures legislative requirements are being met with respect to planning and development processes.
Assists with the development and implementation of Service area or corporate engagement with the public, clients, stakeholders, partners and/or City staff.
Provides budget administration support and payroll support.

Essential Qualifications

A proficiency and level of knowledge in Microsoft Office Systems.

A diploma in Business Administration from the New Brunswick Community College, Business Certificate 1 and 2 from the University of New Brunswick or an equivalent program is required.

The position requires strong customer service skills and experience, excellent communications skills both verbal and written and proven ability to work in a fast paced and demanding public facing environment.

A minimum of one year experience in a similar role is required.

The successful applicant may be eligible to participate in a Flexible Time Options Program which includes the option of working a 4 or 5-day work week, subject to business requirements.

Equal Opportunity Employer

We are an Equal Opportunity Employer. We are committed to building a workforce that reflects the diversity of the communities in which we live and which we serve. We encourage and support applications from Indigenous persons, persons with disabilities, and members of visible minority groups. Candidates who belong to such groups, who are qualified, will be given preference at the time of selection.

Applications will be accepted through our online system only. Qualified applicants should submit their cover letters and resumes to:

City of Saint John

Attn: Hiring Committee

www.saintjohn.ca (careers)

Only those applicants being considered further will be contacted.

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More about this job

Responsibilities

Provides administrative support to management, departmental staff, customers, and Council committees, including support outside core office hours. Operates the ONE Stop Shop front counter, supports planning and development processes, assists with public engagement, and provides budget and payroll administration.

Requirements

Requires a diploma in Business Administration from New Brunswick Community College, Business Certificate 1 and 2 from the University of New Brunswick, or an equivalent program, along with proficiency in Microsoft Office. Applicants need at least one year of similar experience, strong customer service and communication skills, and the ability to work in a fast-paced public-facing environment.

Skills

Customer Service
Microsoft Office
Written Communication
Verbal Communication
Administrative Support
Front-Line Customer Support
Committee Support
Planning and Development Processes
Public Engagement
Budget Administration
Payroll Support
Time Management

Visa sponsorship

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Keywords

Administrative Support
Customer Service
Microsoft Office
Business Administration
Front Counter Operations
ONE Stop Shop
Council Committees
Planning Advisory Committee
Heritage Development Board
Planning and Development
Legislative Requirements
Public Engagement
Stakeholder Relations
Budget Administration
Payroll Support
Fast-Paced Environment
Public-Facing Service
Flexible Time Options

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