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Added 17 mins ago
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Technical Lead - AI Delivery
Yochana
Brampton, ON
- Contract
Establish technical standards and best practices for AI solution development and deployment.
Added 17 mins ago
CW
Senior Process Engineer
Canadian Water Technologies Ltd.
Calgary, AB
- Full-time
As a Senior Process Engineer, you will be reporting to the Operations Manager and will support projects that span multiple disciplines within our organization in order to deliver high…
Added 17 mins ago
LS
Senior Project Engineer - Facilities
Lauren Services
Calgary, AB
- Contract
Lauren Services is seeking a Senior Project Engineer, Facilities (P.Eng.) to lead the technical delivery of complex brownfield and greenfield industrial facility projects. This role is…
Added 17 mins ago
AE
Senior Manager, Asset Management & Engineering
ATCO EnPower
Calgary, AB
- Full-time
Lead the development and implementation of asset health, reliability and maintenance strategies; including preventive, predictive and condition-based maintenance.
Added 17 mins ago
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Global Mining Practice Business Development Leader
HDR
Kingston, ON
- Full-time
…multidisciplinary teams support the full mine life cycle - from resource development, planning, permitting and feasibility through detailed design, construction, operations, water and mine…
Added 17 mins ago
T
Manager, Growth Engineering
TransAlta
Calgary, AB
- Full-time
…Growth team on a full-time basis. Reporting to the Director, Development, you will establish and lead an integrated Growth Engineering function responsible for providing the technical…
Added 17 mins ago
N
Software Engineer 2 - Kubernetes Backend and Platform Engineering
Nutanix
Vancouver, BC
- $103,000 to $155,000 CAD / year
- Full-time
As an Engineer on the NKP AI Platform team, you will be a key technical leader responsible for architecting, building, and scaling the infrastructure that allows enterprises to train,…
Added 32 mins ago
H
Global Mining Practice Business Development Leader
HDR
Saskatoon, SK
- Full-time
…multidisciplinary teams support the full mine life cycle - from resource development, planning, permitting and feasibility through detailed design, construction, operations, water and mine…
Added 32 mins ago
C
Transmission Lines Engineer-In-Training (Civil)
CIMA+
Saskatoon, SK
- $71,200 to $97,900 CAD / year
- Full-time
Welcome to a commitment to sustainable development you can relate to.
Added 32 mins ago
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Staff Software Engineer, Identity and Access Management
Kong
Toronto, ON
- Full-time
…employees. Insomnia, acquired in 2019, is a full-lifecycle API development platform that has quickly become an integral part of Kong’s product…
Added 32 mins ago
R
Software Engineer
Rates.ca
Toronto, ON
- Contract
A chance to work on a real modernization effort, with greenfield development alongside legacy systems
Added 48 mins ago
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Full-Stack Software Engineer (Toronto)
Ultrassure
Toronto, ON
- Full-time
We are hiring a Full-Stack Software Engineer to help build the next generation of the platform.
Added 48 mins ago
M
Embedded Hardware Design Engineer (Aerospace)
MANNARINO
Montreal, QC
- Full-time
Analyze technical requirements related to electronic circuit board development for aerospace applications.
Added 48 mins ago
H
Global Mining Practice Business Development Leader
HDR
Calgary, AB
- Full-time
…multidisciplinary teams support the full mine life cycle - from resource development, planning, permitting and feasibility through detailed design, construction, operations, water and mine…
Added 48 mins ago
GD
System Integration & Test, Intermediate
General Dynamics Mission Systems–Canada
Calgary, AB
- Full-time
General Dynamics Mission Systems-Canada is looking for a System Integration & Verification Engineer (SI&V) to join the Bowman product development team in Calgary, to support ongoing future…
Added 1 hour ago
O
Manager, Software Development
OpenText
Richmond Hill, ON
- Full-time
The Manager, Software Development leads the newly formed engineering team delivering the Image & Fax Aviator Platform. This first-line manager will recruit, onboard, coach, and directly…
Added 1 hour ago
OI
Intermediate Environmental Scientist/Engineer – Impacted Sites
Omni-McCann Inc.
Saskatoon, SK
- Full-time
As Intermediate Environmental Scientist/Engineer – Impacted Sites, you will work with a small group of technical staff delivering phased environmental site assessments and remediation…
Added 1 hour ago
SC
Senior Environmental or Water Resources Engineer
SRK Consulting
Quebec, QC
- Full-time
We are seeking a bilingual (French/English) Senior Environmental or Water Resources Engineer to work with our surface water team, focused on mine water management, based in Eastern Canada…
Added 1 hour ago
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Electrical Engineer
AtkinsRéalis
Toronto, ON
- Full-time
Support the development of governance and process documentation with respect to the program’s practices for electrical systems engineering.
Added 1 hour ago
Technical Director – Tailings
GHD Group Pty Ltd
Bedford, NS
…complex assignments and to be willing and qualified to assume an Engineer of Record (EOR) role for selected facilities, subject to project requirements and GHD’s governance…
Added 1 hour ago
M
Senior Software Engineer
Manulife
Toronto, ON · Waterloo, ON
- Full-time
We are looking for a Senior Software Engineer to join our Affinity Life technology team. In this hands-on role, you will design, develop, modernize, and support mission-critical enterprise…
Added 1 hour ago
TI
Application Release Engineer
Themesoft Inc.
Toronto, ON
- Contract
CI/CD Pipeline management – building and maintain pipeline that automatically test and deploy code from development, optimized for heavy engine builds
Added 1 hour ago
CG
Hardware Engineer – Aerospace
CS GROUP - Canada
Montreal, QC
- Full-time
CS Group Canada is seeking a Hardware Engineer with strong experience in designing PCB boards for Aerospace. The successful candidate will contribute to the design, development,…
Added 1 hour ago
E
Site Project Manager
Ecolab
Calgary, AB · CAN-Calgary Office Quarry Park
- Full-time
The Site Project Manager directs the Site Lead and Crew Leads as applicable to lead execution. The Project Engineer retains technical authority for commissioning methods, technical…
Added 1 hour ago
P
Associate Data Engineer
Punt
Vancouver, BC
- $80,000 to $100,000 CAD / year
- Full-time
We are seeking an Associate Data Engineer to design, build, and maintain the core data pipelines and analytics models that power our platform. Working alongside senior engineers, you will…

City of Toronto

ADMINISTRATIVE ASSISTANT 1

Toronto, ON, Canada

Salary Range: $74,781.00 - $109,815.00

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Job details

Pay: Salary Range: $74,781.00 - $109,815.00
Apply by: Nov 13, 2026
Working hours: 35 hours per week
Posting language: English
Posted: Oct 29, 2026

Original job description

Job ID: 67740
Job Category: Administrative
Division & Section: Engineering & Construction Services, ECS Office of the Executive Director
Work Location: City Hall, 100 Queen St W.
Job Type & Duration: Full-time, Permanent
Salary Range: $74,781.00 - $109,815.00
Shift Information: Monday to Friday, 35 hours per week
Affiliation: Non-Union
Number of Positions Open: 1
Posting Period: 29- Oct- 2026 to 12- Nov-2026

The City's Engineering and Construction Services Division provides specialized engineering, design, and construction support to internal partners - including Toronto Water, Transportation Services, and Solid Waste Management Services - and to external stakeholders such as developers, utilities, and public agencies. Its team of professionals delivers the design, rehabilitation, and construction of roads, bridges, and other major infrastructure that support safe, reliable, and sustainable services across Toronto.

Reporting to the Chief Engineer & Executive Director, Engineering & Construction Services, the Administrative Assistant 1 will provide confidential administrative and executive support, coordinating daily operations, managing competing priorities, and facilitating effective communication with internal and external stakeholders. The role requires sound judgement, discretion, strong organizational skills, and the ability to work proactively in a fast-paced environment while supporting the effective delivery of divisional priorities objectives.

Major Responsibilities:

- - Provides senior level administrative support, advice and guidance on key initiatives and policies. Reviews and directs incoming correspondence, phone calls, and initiates responses.
  - Manages and schedules daily appointments and activities; arranges meetings and business travel. Organizes the daily schedule around urgent requests from the Mayor's office, city councillors, and the Chief Administrative Officer and department staff.
  - Co-ordinates daily administrative operation by organizing workload priorities. Provides effective work direction, training and guidance and acts as a resource to support staff. Co-ordinates the development and implementation of secretarial and administrative standards and procedures for the division/s. May direct and train, on a daily basis, clerical support services on divisional processes and procedures.
  - Receives and provides initial response including initial data collection related to telephone calls and correspondence from clients and staff and refers for appropriate action.
  - Responds and helps resolve issues of upset and concerned clients seeking redress.
  - Prepares and processes documents of a confidential labour relations nature, such as notes regarding disciplinary action, documents pertaining to grievances and arbitrations, letters of discipline, contingency planning, restructuring and downsizing initiatives, position termination. May attend and take minutes at grievance hearings.
  - Ensures and checks the efficient and correct preparation and processing of documents in accordance with appropriate policies and legislation. Ensures conformity with regulations, statutes, by-laws, agreements, policies and procedures. Applies and checks layout and formatting guidelines. Proof-reads own and other's material.
  - Manages and tracks high volumes of correspondence, inquiries, and escalated issues for the Executive Director, including matters raised by the development industry, Mayor’s Office, Members of Council, and other key stakeholders, and works closely with divisional staff and senior leadership to coordinate timely responses, monitor follow-up actions, and support issue resolution.
  - Coordinates the review, approval, and submission of reports, briefing materials, and other supporting documentation for Standing Committees, Community Councils, and City Council on behalf of the Executive Director, ensuring accuracy, completeness, and adherence to corporate and divisional timelines and processes.
  - Monitors Standing Committee, Community Council, and City Council agendas, decisions, and related materials to identify items affecting divisional priorities and operations, and supports the Executive Director by tracking follow-up actions and coordinating related briefing and response materials.
  - Organizes and maintains up-to-date manuals such as Council and corporate administrative policies and guidelines.
  - Participates in the development of communication strategies and prepares and co-ordinates communications material within the department/division including newsletters, bulletins and flyers.
  - Co-ordinates labour disruption plans.
  - Co-ordinates and maintains the records management system.
  - Handles, prioritizes and/or redirects inquiries and/or provides information and guidance to staff, Mayor's office and councillors, clients, the public, the media, agencies, union representatives and other levels of government, utilizing specialized knowledge of corporate policies, regulations, protocols.
  - Performs highly independent, specialized administrative tasks, including, preparation, research, investigation, review, reconciliation, control and co-ordination of various documentation and processes.
  - Administers, prepares, processes and composes documents, routine reports, statistical summaries and reports requiring considerable judgement in the interpretation and application of regulations and practices. Prepares complex calculations and analysis of data. Monitors expenses and participates in compiling data for forecasting and budgeting. Prepares correspondence.
  - Operates computers utilizing and manipulating a variety of desktop applications and corporate systems. Prepares presentation materials.
  - Attends various meetings, events, hearings, and acts as the unit representative.
  - May review applications from the public and handle special projects.
  - Co-ordinates meetings, special events, schedules, workshops, grievances, labour-management meetings, food services, printing of conference materials, registration. Takes/transcribes minutes and follows-up taking action when necessary.
  - Maintains petty cash.
  - Monitors tracks and reports on attendance management.
  - Maintains a continuous awareness of corporate and departmental administrative systems and procedures, organizational structure and major activities in order to provide effective administrative assistance.

Key Qualifications:

1. Extensive experience providing administrative support to Senior Management/Executive team, handling a broad range of administrative matters, standard office practices and procedures.
2. Considerable experience in preparing, reviewing and editing complex reports, correspondence, charts, tables and statements for senior management staff.
3. Considerable experience with calendar management, scheduling meetings and events, taking minutes at meetings, with follow-up activities.
4. Extensive experience utilizing a variety of software packages including Microsoft Word, Excel, PowerPoint and Outlook.
5. Ability to handle confidential and sensitive information with discretion and sound judgement, including preparing, maintaining, and managing confidential documents and records in accordance with established policies, procedures, and privacy requirements.
6. Excellent organizational and time management skills, including attention to detail, and ability to set priorities, meet deadlines and deal with competing priorities and work demands.
7. Excellent communication, interpersonal, analytical and problem-solving skills to deal effectively with all levels of staff and the public.
8. Ability to implement effective administrative work procedures and maintain an organized office in a fast-paced and complex executive office.
9. Highly developed customer service and interpersonal skills and the ability to appropriately interact with staff at all levels, councilors, media, members of the public and external agencies.
10. Strong analytical and problem-solving skills in combination with the ability to perform duties under minimal supervision using sound judgement and discretion.
11. Ability to gather, analyze and consolidate information from various sources in a timely fashion.
12. Resourceful, adaptable and possess a high degree of initiative.
13. Ability to work beyond normal business hours and weekends, when necessary.

Equity, Diversity and Inclusion

The City is an equal opportunity employer, dedicated to creating a workplace culture of inclusiveness that reflects the diverse residents that we serve. Learn more about the City’s commitment to employment equity.

Accommodation

The City of Toronto is committed to creating an accessible and inclusive organization. We are committed to providing barrier-free and accessible employment practices in compliance with the Accessibility for Ontarians with Disabilities Act (AODA). Should you require Code-protected accommodation through any stage of the recruitment process, please make them known when contacted and we will work with you to meet your needs. Disability-related accommodation during the application process is available upon request. Learn more about the City’s Hiring Policies and Accommodation Process.

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More about this job

Responsibilities

The Administrative Assistant 1 provides senior-level executive support to the Chief Engineer & Executive Director, managing daily operations and competing priorities. They coordinate communication with internal and external stakeholders, prepare confidential documentation, and oversee administrative processes for the division.

Requirements

Candidates must have extensive experience providing administrative support to senior management and executive teams. Proficiency in Microsoft Office suite, strong organizational skills, and the ability to handle sensitive information with discretion are required.

Skills

Administrative support
Calendar management
Report preparation
Communication
Time management
Microsoft Word
Microsoft Excel
Microsoft PowerPoint
Microsoft Outlook
Confidentiality
Problem-solving
Data analysis
Records management
Customer service
Organizational skills

Visa sponsorship

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Keywords

Administrative Assistant
Executive Support
Engineering & Construction Services
Records Management
Labour Relations
Budgeting
Forecasting
Data Analysis
Policy Implementation
Stakeholder Management
Microsoft Office
Correspondence
Meeting Coordination
Confidentiality
Public Sector
Government
Infrastructure
Reporting
Scheduling
Professionalism

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