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Added 20 mins ago
R
Fashion Associate (Part time - Seasonal) - Crossiron Mills
RW&CO
Rocky View No 44, AB · Rocky View County, AB
- Part-time
Deliver an outstanding shopping experience that builds strong customer relationships and loyalty.
Added 20 mins ago
HT
Assembly Technician (Contract)
Husky Technologies
Bolton, ON
- Full-time
Highly competitive wages and shift premiums for afternoon/evening and weekend shifts (pay is dependent on experience and role/level)
Added 20 mins ago
HT
Internal Auditor (Business Control & IT)
Husky Technologies
Bolton, ON
- Full-time
Husky TechnologiesTM a company with a strong foundation built on innovation, close customer relationships, a strong sense of community and a unique culture and values. We are looking for…
Added 20 mins ago
HT
A/P Administrator
Husky Technologies
Bolton, ON
- Full-time
Husky TechnologiesTM a company with a strong foundation built on innovation, close customer relationships, a strong sense of community and a unique culture and values. We are looking for…
Added 20 mins ago
HT
IT Internal Auditor
Husky Technologies
Bolton, ON
- Full-time
Husky TechnologiesTM a company with a strong foundation built on innovation, close customer relationships, a strong sense of community and a unique culture and values. We are looking for…
Added 20 mins ago
HT
Financial Manager - PLM (Product Line Mgmt)
Husky Technologies
Bolton, ON
- Full-time
Husky TechnologiesTM a company with a strong foundation built on innovation, close customer relationships, a strong sense of community and a unique culture and values. We are looking for…
Added 20 mins ago
J
Copy of Account Executive
Jobot
Mississauga, ON
- $190,000 to $200,000 USD / year
- Full-time
This is an exciting opportunity for a driven professional to make a significant impact on our company's growth and success. If you have the required skills and experience, and you're ready…
Added 20 mins ago
HE
Customer Service Representative
Hype Events
Toronto, ON
- Full-time
Hype Events is inviting applications for our Sales and Marketing Representative role, designed to accelerate the professional development of ambitious graduates and prepare them for future…
Added 20 mins ago
Dir Cyber Security Engineering
Altice USA
Toronto, ON
Network & ISP security: engineer and operate DDoS scrubbing/runbooks; authoritative DNSSEC and WAF hygiene for customer-facing properties; coordinate policy distribution with backbone…
Added 49 mins ago
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Accounts Receivable Analyst
RI-MUHC | Research Institute of the MUHC | #rimuhc
Montreal, QC
- Full-time
Customer-service mindset with professional judgment.
Added 49 mins ago
I
Technology Lifecycle Services Renewals Sales Specialist Intern – Entry Level Sales Program 2027
IBM
Calgary, AB
- $82,875 to $117,000 CAD / year
- Full-time
Preferred Technical And Professional Experience
Added 49 mins ago
R-
Fashion Associate (Part time - Seasonal) - Crossiron Mills
RCL - Reitmans Canada Ltd/Ltée
Rocky View No 44, AB · Rocky View County, AB
- Part-time
Deliver an outstanding shopping experience that builds strong customer relationships and loyalty.
Added 49 mins ago
I
Technology Lifecycle Services Renewals Sales Specialist Intern – Entry Level Sales Program 2027
IBM
Ottawa, ON
- $82,875 to $117,000 CAD / year
- Full-time
Preferred Technical And Professional Experience
Added 49 mins ago
S
Pharmacy Assistant II
Sobeys
Dartmouth, NS
- Full-time
…expectations. We are looking for friendly, knowledgeable, and professional individuals to join our team who will make meeting the health needs of our patients their top…
Added 49 mins ago
S
Meat - Meat Cutter
Sobeys
Sherwood Park, AB
- Full-time
Provide customers with friendly and professional service while preparing meat products for customer purchase and meat displays. Actively contribute to an environment of employee and…
Added 49 mins ago
BC
Moncler Team Lead - Yorkdale Shopping Centre, Toronto
BoF Careers
Toronto, ON · Greater Toronto Area, Canada
- Full-time
…a distinguished reputation for excellence, innovation, and customer-centric service. We pride ourselves on maintaining our market-leading position by delivering a brand experience that…
Added 49 mins ago
Frontliner - New York Fries Outlet Mall
Recipe Unlimited
Winnipeg, MB
All our Associates work together to help each other succeed. All our teams work together to deliver the Perfect Guest Experience to our Guests each and every time. At New York Fries, we…
Added 1 hour ago
BT
Client Service & Intake Administrator
Baker Tilly Canada
Iqaluit, NU
- Full-time
Greet clients and respond to phone, email, and in-person inquiries in a professional manner.
Added 1 hour ago
NY
Frontliner - New York Fries Outlet Mall
New York Fries
Winnipeg, MB
- Full-time
All our Associates work together to help each other succeed. All our teams work together to deliver the Perfect Guest Experience to our Guests each and every time. At New York Fries, we…
Added 1 hour ago
DG
Culinary Operations Supervisor
Dexterra Group
Surrey, BC
- Full-time
…right teams with the right skills together – offering both experience and regional expertise so companies can operate their day to day, confidently and…
Added 1 hour ago
A
Sr. Client Support Specialist
AutoTrader.ca
Toronto, ON · Etobicoke, ON
- Full-time
…a superior package. This role requires a technical support professional to help guide and resolve customer’s issues, requests or general inquiries related to marketplace, and AUTOSYNC…
Added 1 hour ago
VA
PME Airport Services Fueler
Voyageur Aviation
North Bay, ON
- Full-time
Complete log readings for billing purposes and customer requirements.
Added 1 hour ago
MU
Audiovisual Assistant B (CIRMMT)
McGill University
Magog, QC
- Part-time
High School Diploma and / or equivalent professional experience.
Added 1 hour ago
PAYROLL PROGRAM ASSISTANT 1
City of Toronto
Toronto, ON
Extensive senior-level payroll and administrative experience supporting large operational and unionized workforces, including payroll administration, attendance management, employee…
Added 1 hour ago
Senior Financial Analyst
Rogers Communications
Brampton, ON
A University degree in a business-related field (Accounting or Finance preferred), with a professional accounting designation (CPA) or MBA.

City of Toronto

PAYROLL PROGRAM ASSISTANT 1

Toronto, ON, M5V 0C4, Canada

Hourly Rate and Wage Grade: $40.08 - $43.91, TF0271, Wage Grade 7910

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Job details

Pay: Hourly Rate and Wage Grade: $40.08 - $43.91, TF0271, Wage Grade 7910
Apply by: Nov 10, 2026
Working hours: 35 hours per week
Posting language: English
Posted: Oct 23, 2026

Original job description

Job ID: 67225
Job Category: Finance, Accounting & Purchasing
Division & Section: Fire Services, Fire Svcs Administrative Services
Work Location: Fire & Paramedic HQ & EMS Station 53, 4330 Dufferin Street
Job Type & Duration: Full-time, 3 Permanent Vacancies
Hourly Rate and Wage Grade: $40.08 - $43.91, TF0271, Wage Grade 7910
Shift Information: Monday to Friday, 35 hours per week, day shift
Affiliation: L79 Full-time
Number of Positions Open: 3
Posting Period: 26-OCT-2026 to 09-NOV-2026

Major Responsibilities:

Processes and validates payroll time entry through both manual input and electronic uploads within SAP and Quatro systems, ensuring accuracy, compliance with collective agreements and the administration of complex rotating shift schedules, premium payments, and variance reporting.
Provides interpretation and guidance on collective agreements, corporate policies, divisional procedures, payroll practices, and applicable regulations to management and employees.
Generates payroll and attendance, reports from SAP, Quatro, and SuccessFactors systems to support operational and business needs.
Coordinates the administrative and payroll support functions of the unit, ensuring timely, accurate, and efficient service delivery.
Updates, maintains, and monitors employee and complement management records within SAP, Quatro, and SuccessFactors, including new hires, retirements, leaves of absence, and employee separations.
Monitors and reviews manual and electronic payroll transactions and employee events within SAP, SuccessFactors, and Quatro systems, ensuring accurate reflection of payroll and complement information.
Monitors, reconciles, and verifies employee attendance and entitlement banks, including absenteeism, sick leave, vacation, statutory holiday absences, and other leave accruals, resolving discrepancies as required.
Responds to and resolves inquiries from Chiefs, Commanders, Managers, Supervisors, and employees regarding payroll policies, procedures, attendance management, pay entitlements, and payroll-related matters.
Conducts research, surveys, and information-gathering activities, liaising with internal departments and Senior Staff to obtain background information and support operational initiatives.
Liaises with the Supervisor, Administrative Services, divisional management, corporate People & Equity (P&E), Pension, Payroll & Employee Benefits (PPEB), SuccessFactors support teams, and Technology Services to resolve issues, coordinate payroll transactions.
Composes, prepares, and maintains correspondence, briefing materials, and confidential documentation in support of divisional operations.
Oversee employee onboarding administration, ensuring employee information is accurately entered and uploaded in Quatro to support operational staffing requirements, attendance management, payroll processing, and operational reporting functions.

Key Qualifications:

Your application must describe your qualifications as they relate to:

Extensive senior-level payroll and administrative experience supporting large operational and unionized workforces, including payroll administration, attendance management, employee transactions, and payroll-related customer service with some experience related to related to rotational shift work
Extensive experience utilizing Payroll Information Systems, including Quatro, SAP, and SuccessFactors, for time entry, position and organizational management, employee onboarding and offboarding, payroll administration, personnel record maintenance, and documentation management
Considerable experience interpreting and applying collective agreements, City Payroll and human resources policies, procedures, employment standards legislation, and organizational practices to ensure compliance and support effective workforce administration.
Considerable experience using Microsoft Office Suite (Excel, Word, and Outlook) and reporting tools such as SAP, SuccessFactors, and Quatro to extract and analyze data, prepare reports, develop spreadsheets, and produce professional correspondence and documentation.

You must also have:

Demonstrated exceptional analytical, critical thinking, and problem-solving skills, with the ability to work independently and exercise sound judgment with minimal supervision.
Proven ability to manage competing priorities, perform effectively in a high-volume environment, and consistently meet strict deadlines while maintaining accuracy.
Extensive experience preparing detailed correspondence, summaries, , and documentation requiring the interpretation and application of complex payroll
Thorough knowledge of position management and maintenance processes, organizational structures, and workforce administration practices.
Ability to work collaboratively as part of a diverse team while maintaining professional, responsive, and productive relationships with colleagues and stakeholders.
Extensive experience maintaining accurate employee records, preparing detailed reports, and administering electronic filing systems while ensuring data integrity and confidentiality.
Proven ability to handle sensitive and confidential information with discretion, professionalism, and adherence to corporate policies and privacy requirements.
Demonstrated commitment to accuracy and attention to detail, with the ability to follow procedures, directions, and established processes effectively.
Strong investigative and analytical skills with the ability to identify issues, assess root causes, and recommend practical solutions.
Experience collaborating with divisional management, payroll, and corporate staff to investigate discrepancies, reconcile variances, and ensure accurate employee records and payroll transactions.
Experience providing guidance, training, work direction, and support to administrative staff, fostering a collaborative and efficient work environment.
Excellent interpersonal, verbal, and written communication skills, with the ability to build and maintain effective working relationships with employees, management, and corporate partners
Strong customer service skills, with experience responding to inquiries, resolving concerns, and providing accurate and timely information on a wide range of payroll matters.
Comprehensive knowledge of Employment Standards legislation, Canada Pension Plan (CPP), Employment Insurance (EI), Canada Revenue Agency (CRA) requirements, Workplace Safety and Insurance Board (WSIB) legislation, and their application to Payroll administration.

NOTE TO INTERNAL FULL-TIME AND PART-TIME CITY OF TORONTO EMPLOYEES:

City of Toronto employees must apply to full-time or part-time employment opportunities posted on the City's Internal Job Posting Portal.

Equity, Diversity and Inclusion

The City is an equal opportunity employer, dedicated to creating a workplace culture of inclusiveness that reflects the diverse residents that we serve. Learn more about the City’s commitment to employment equity.

Accommodation

The City of Toronto is committed to creating an accessible and inclusive organization. We are committed to providing barrier-free and accessible employment practices in compliance with the Accessibility for Ontarians with Disabilities Act (AODA). Should you require Code-protected accommodation through any stage of the recruitment process, please make them known when contacted and we will work with you to meet your needs. Disability-related accommodation during the application process is available upon request. Learn more about the City’s Hiring Policies and Accommodation Process.

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More about this job

Responsibilities

Processes and validates payroll time entry while ensuring compliance with collective agreements and corporate policies. Manages employee records, reconciles attendance data, and provides guidance on payroll-related inquiries to staff and management.

Requirements

Requires extensive senior-level experience in payroll administration and the use of systems like SAP, Quatro, and SuccessFactors. Candidates must possess strong analytical skills and a comprehensive understanding of employment legislation and collective agreements.

Skills

Payroll administration
SAP
Quatro
SuccessFactors
Attendance management
Collective agreement interpretation
Data reconciliation
Variance reporting
Employee onboarding
Microsoft Office Suite
Analytical skills
Problem-solving
Customer service
Record maintenance
Communication skills

Visa sponsorship

Not detected in the job text

Keywords

Payroll
SAP
Quatro
SuccessFactors
Time entry
Collective agreements
Attendance management
Variance reporting
Employee onboarding
Employment standards
WSIB
CRA
CPP
EI
Data integrity
Position management
Administrative support
Financial reporting
Compliance
Human resources
Microsoft Excel
Microsoft Word
Microsoft Outlook
Record keeping
Operational staffing
Payroll processing
Workforce administration
Confidentiality
Analytical research
Stakeholder management

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