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Added 10 mins ago
HP
Project Manager
Hartree Partners
Toronto, ON
- Full-time
…supporting key Finance functions, including Credit, Treasury, Financial Planning & Analysis (FP&A), Tax, Accounting, and Financial Reporting. The IT Project Manager will serve as a critical…
Added 1 hour ago
PV
Hospital Manager
P3 Veterinary Partners
Timmins, ON
- Internship
Collaborate with Department Leads to set individual and Hospital non-financial performance goals. These include specific patient care and client experience metrics
Added 1 hour ago
W
Business Intelligence Analyst
Wiraa
Canada
- Full-time
…monthly management insights related to performance opportunities, financial rate and volume variance analysis, and resource allocation. The role also involves understanding regulatory…
Added 1 hour ago
M
Staff Data Engineer
MeeruAI
Canada
- Full-time
…finance and accounting teams operate. We connect to enterprise financial systems - ERPs, CRMs, billing platforms, HRIS - and apply machine learning to turn fragmented operational data into…
Added 1 hour ago
PG
Financial Accountant
PLC Group
Mississauga, ON
- Full-time
PLC Group is seeking a detail-oriented, hands-on Accountant to support Canadian finance operations and international business units. Reporting to the Financial Controller, you will manage…
Added 1 hour ago
T
Associate, Transaction Banking Product Development
TD
Toronto, ON
- Full-time
…Markets (GM) that collaborate to provide high-quality integrated financial…
Added 1 hour ago
T
Associate – Payables and Receivables Product Management, Transaction Banking Product
TD
Toronto, ON
- Full-time
…Markets (GM) that collaborate to provide high quality integrated financial…
Added 2 hours ago
SE
Director of Assurance | Principal-Level Candidates Welcome | Partnership Track
Smart4 Energy
Ottawa, ON
- Full-time
Review complex engagement files, financial statements and related reporting.
Added 2 hours ago
NA
FINANCIAL MANAGEMENT ANALYST
Naval Air Warfare Center Training Systems Division (NAWCTSD)
Cherry Point, AB
- Full-time
You will perform comprehensive financial management analysis supporting all phases of budget formulation, justification, execution, and financial operations for organizational programs and…
Added 2 hours ago
SA
Restaurant Operations Manager
SSP America
Mississauga, ON
- Internship
…Restaurant General Managers accountable for operational excellence, financial performance, and brand…
Added 3 hours ago
Student, Business/ Commerce, Accounting, Finance, Calgary (May 2027)
Cenovus Energy
Calgary, AB
Assist in the preparation of external and legal entity financial documents for regulatory bodies and other stakeholders.
Added 3 hours ago
BF
financial accountant
Bevo Farms Ltd
Langley (District), BC · Langley, BC
- Full-time
Added 3 hours ago
CO
City Manager
City of Bixby
Montreal, QC · Urban agglomeration of Montreal, QC
- Full-time
To keep the council fully advised as to the financial condition of the city, both present and future.
Added 3 hours ago
SM
Manager, Finance, Performance & Analytics
Stevenson Memorial Hospital
Alliston, ON
- Full-time
Reporting to the Vice President, Corporate Services & Chief Financial Officer, the Manager, Finance, Performance and Analytics supports the hospital's strategic objectives, performance…
Added 4 hours ago
L&
Capital Raising & Investor Relations Associate
Life & Me
ON · Ontario, Canada
- Full-time
Support financial research, market analysis, company valuation materials, and investor due diligence.
Added 4 hours ago
MS
Onboarding Engagement Project Manager, AVP
Morgan Stanley
Calgary, AB
- Full-time
…division of Morgan Stanley Wealth Management, provides workplace financial solutions that build employee financial confidence, foster loyalty and help our corporate clients attract and…
Added 4 hours ago
CA
Loan Administrator
Crédit Agricole CIB
Montreal, QC
- Full-time
…Compliance policies and procedures as issued from time to time; Financial Security requirements, including, but not limited to, the prevention of Financial Crime and Fraud including…
Added 4 hours ago
HT
Manager, Internal Controls
Husky Technologies
Bolton, ON
- Full-time
…Internal Controls will play a critical role in Husky’s global financial reporting. This includes the design and improvement of new and existing internal controls over financial reporting,…
Added 4 hours ago
HT
Internal Auditor (Business Control & IT)
Husky Technologies
Bolton, ON
- Full-time
The Internal Auditor is responsible for identifying, assessing, and evaluating business, financial, operational, and information technology risks across the organization. The role supports…
Added 4 hours ago
HT
A/P Administrator
Husky Technologies
Bolton, ON
- Full-time
Ability to use enterprise-level financial record-keeping software systems, spreadsheets, and email applications (experience with Microsoft Excel, Outlook are required)
Added 4 hours ago
HT
VP, Accounting & Controllership (Husky)
Husky Technologies
Bolton, ON
- Full-time
Accelerating the monthly and quarterly close process while improving the quality, accessibility, and reliability of financial information.
Added 4 hours ago
HT
IT Internal Auditor
Husky Technologies
Bolton, ON
- Full-time
…consulting engagements to drive efficiency and effectiveness in financial processes, business operations and major initiatives. You will play a key role within the Internal Audit Department…
Added 4 hours ago
CA
Commercial Loans Analyst
Crédit Agricole CIB
Montreal, QC
- Contract
We support major companies and financial institutions in their development and the financing of their projects.
Added 4 hours ago
HT
Financial Manager - PLM (Product Line Mgmt)
Husky Technologies
Bolton, ON
- Full-time
Title: Financial Manager - PLM (Product Line Mgmt)
Added 4 hours ago
HT
Financial Manager
Husky Technologies
Bolton, ON
- Full-time
We are seeking an experienced Financial Leader that can work with various stakeholders within the Finance and Accounting function as well as our Customer Service organization. This…

City of Toronto

PAYROLL PROGRAM ASSISTANT 1

Toronto, ON, M5V 0C4, Canada

Hourly Rate and Wage Grade: $40.08 - $43.91, TF0271, Wage Grade 7910

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Job details

Pay: Hourly Rate and Wage Grade: $40.08 - $43.91, TF0271, Wage Grade 7910
Apply by: Nov 10, 2026
Working hours: 35 hours per week
Posting language: English
Posted: Oct 23, 2026

Original job description

Job ID: 67225
Job Category: Finance, Accounting & Purchasing
Division & Section: Fire Services, Fire Svcs Administrative Services
Work Location: Fire & Paramedic HQ & EMS Station 53, 4330 Dufferin Street
Job Type & Duration: Full-time, 3 Permanent Vacancies
Hourly Rate and Wage Grade: $40.08 - $43.91, TF0271, Wage Grade 7910
Shift Information: Monday to Friday, 35 hours per week, day shift
Affiliation: L79 Full-time
Number of Positions Open: 3
Posting Period: 26-OCT-2026 to 09-NOV-2026

Major Responsibilities:

Processes and validates payroll time entry through both manual input and electronic uploads within SAP and Quatro systems, ensuring accuracy, compliance with collective agreements and the administration of complex rotating shift schedules, premium payments, and variance reporting.
Provides interpretation and guidance on collective agreements, corporate policies, divisional procedures, payroll practices, and applicable regulations to management and employees.
Generates payroll and attendance, reports from SAP, Quatro, and SuccessFactors systems to support operational and business needs.
Coordinates the administrative and payroll support functions of the unit, ensuring timely, accurate, and efficient service delivery.
Updates, maintains, and monitors employee and complement management records within SAP, Quatro, and SuccessFactors, including new hires, retirements, leaves of absence, and employee separations.
Monitors and reviews manual and electronic payroll transactions and employee events within SAP, SuccessFactors, and Quatro systems, ensuring accurate reflection of payroll and complement information.
Monitors, reconciles, and verifies employee attendance and entitlement banks, including absenteeism, sick leave, vacation, statutory holiday absences, and other leave accruals, resolving discrepancies as required.
Responds to and resolves inquiries from Chiefs, Commanders, Managers, Supervisors, and employees regarding payroll policies, procedures, attendance management, pay entitlements, and payroll-related matters.
Conducts research, surveys, and information-gathering activities, liaising with internal departments and Senior Staff to obtain background information and support operational initiatives.
Liaises with the Supervisor, Administrative Services, divisional management, corporate People & Equity (P&E), Pension, Payroll & Employee Benefits (PPEB), SuccessFactors support teams, and Technology Services to resolve issues, coordinate payroll transactions.
Composes, prepares, and maintains correspondence, briefing materials, and confidential documentation in support of divisional operations.
Oversee employee onboarding administration, ensuring employee information is accurately entered and uploaded in Quatro to support operational staffing requirements, attendance management, payroll processing, and operational reporting functions.

Key Qualifications:

Your application must describe your qualifications as they relate to:

Extensive senior-level payroll and administrative experience supporting large operational and unionized workforces, including payroll administration, attendance management, employee transactions, and payroll-related customer service with some experience related to related to rotational shift work
Extensive experience utilizing Payroll Information Systems, including Quatro, SAP, and SuccessFactors, for time entry, position and organizational management, employee onboarding and offboarding, payroll administration, personnel record maintenance, and documentation management
Considerable experience interpreting and applying collective agreements, City Payroll and human resources policies, procedures, employment standards legislation, and organizational practices to ensure compliance and support effective workforce administration.
Considerable experience using Microsoft Office Suite (Excel, Word, and Outlook) and reporting tools such as SAP, SuccessFactors, and Quatro to extract and analyze data, prepare reports, develop spreadsheets, and produce professional correspondence and documentation.

You must also have:

Demonstrated exceptional analytical, critical thinking, and problem-solving skills, with the ability to work independently and exercise sound judgment with minimal supervision.
Proven ability to manage competing priorities, perform effectively in a high-volume environment, and consistently meet strict deadlines while maintaining accuracy.
Extensive experience preparing detailed correspondence, summaries, , and documentation requiring the interpretation and application of complex payroll
Thorough knowledge of position management and maintenance processes, organizational structures, and workforce administration practices.
Ability to work collaboratively as part of a diverse team while maintaining professional, responsive, and productive relationships with colleagues and stakeholders.
Extensive experience maintaining accurate employee records, preparing detailed reports, and administering electronic filing systems while ensuring data integrity and confidentiality.
Proven ability to handle sensitive and confidential information with discretion, professionalism, and adherence to corporate policies and privacy requirements.
Demonstrated commitment to accuracy and attention to detail, with the ability to follow procedures, directions, and established processes effectively.
Strong investigative and analytical skills with the ability to identify issues, assess root causes, and recommend practical solutions.
Experience collaborating with divisional management, payroll, and corporate staff to investigate discrepancies, reconcile variances, and ensure accurate employee records and payroll transactions.
Experience providing guidance, training, work direction, and support to administrative staff, fostering a collaborative and efficient work environment.
Excellent interpersonal, verbal, and written communication skills, with the ability to build and maintain effective working relationships with employees, management, and corporate partners
Strong customer service skills, with experience responding to inquiries, resolving concerns, and providing accurate and timely information on a wide range of payroll matters.
Comprehensive knowledge of Employment Standards legislation, Canada Pension Plan (CPP), Employment Insurance (EI), Canada Revenue Agency (CRA) requirements, Workplace Safety and Insurance Board (WSIB) legislation, and their application to Payroll administration.

NOTE TO INTERNAL FULL-TIME AND PART-TIME CITY OF TORONTO EMPLOYEES:

City of Toronto employees must apply to full-time or part-time employment opportunities posted on the City's Internal Job Posting Portal.

Equity, Diversity and Inclusion

The City is an equal opportunity employer, dedicated to creating a workplace culture of inclusiveness that reflects the diverse residents that we serve. Learn more about the City’s commitment to employment equity.

Accommodation

The City of Toronto is committed to creating an accessible and inclusive organization. We are committed to providing barrier-free and accessible employment practices in compliance with the Accessibility for Ontarians with Disabilities Act (AODA). Should you require Code-protected accommodation through any stage of the recruitment process, please make them known when contacted and we will work with you to meet your needs. Disability-related accommodation during the application process is available upon request. Learn more about the City’s Hiring Policies and Accommodation Process.

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More about this job

Responsibilities

Processes and validates payroll time entry while ensuring compliance with collective agreements and corporate policies. Manages employee records, reconciles attendance data, and provides guidance on payroll-related inquiries to staff and management.

Requirements

Requires extensive senior-level experience in payroll administration and the use of systems like SAP, Quatro, and SuccessFactors. Candidates must possess strong analytical skills and a comprehensive understanding of employment legislation and collective agreements.

Skills

Payroll administration
SAP
Quatro
SuccessFactors
Attendance management
Collective agreement interpretation
Data reconciliation
Variance reporting
Employee onboarding
Microsoft Office Suite
Analytical skills
Problem-solving
Customer service
Record maintenance
Communication skills

Visa sponsorship

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Keywords

Payroll
SAP
Quatro
SuccessFactors
Time entry
Collective agreements
Attendance management
Variance reporting
Employee onboarding
Employment standards
WSIB
CRA
CPP
EI
Data integrity
Position management
Administrative support
Financial reporting
Compliance
Human resources
Microsoft Excel
Microsoft Word
Microsoft Outlook
Record keeping
Operational staffing
Payroll processing
Workforce administration
Confidentiality
Analytical research
Stakeholder management

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