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SC
Bilingual National Sales Coordinator
Sysco Canada Inc.
Quebec, QC
- Full-time
…Elle travaille en étroite collaboration avec les différents services internes, notamment le Centre d'excellence, le marchandisage et les…
Added just now
D
Supervisor, Environmental, H&S and Quality
DCM
Calgary, AB
- Full-time
…solutions that help simplify complex marketing communications and operations workflow. DCM serves over 2,500 clients including 70 of the 100 largest Canadian corporations and leading…
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Operations Supervisor and Driver - Durham
Diabetes Canada / National Diabetes Trust
Oshawa, ON
…a real impact? We’re looking for a dedicated and motivated Operations Supervisor/Driver to join our Durham team on a full-time basis. This dual role combines leadership and driving…
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AMC - Creative Hub Staff (w)
Alma Mater Society of Queen's University Inc.
Kingston, ON
…continuing financial viability by overseeing the management of its services and associated financial affairs. It is bound by the By-laws and corporate philosophy of our Mission and…
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C
Pharmacy Shipping Coordinator
Cencora
Dartmouth, NS · CAN > NS > Dartmouth > Akerley
- Full-time
This role is in support of Cencora’s patient and provider support and pharma commercialization services in Canada marketed through our Innomar Strategies business.
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H
Building Maintenance Technician
HomeSpace
Calgary, AB
- Full-time
Reports To: Maintenance Supervisor of Operations
Added just now
CS
Retail Supervisor
Columbia Sportswear Company
Dartmouth, NS
- Full-time
…are essential to our business. From ensuring effective store operations and procedures to guiding team members within an assigned area of responsibility, our Store Leadership Teams help…
Added 15 mins ago
LG
Civil Construction Field Operations Supervisor
LaPrairie Group
AB · Grande Prairie, Alberta
- Full-time
We’re looking for a Civil Construction Field Operations Supervisor to support our Superintendent in overseeing day-to-day construction activities in the field. In this role, you’ll help…
Added 15 mins ago
SI
Retail Print & Services Supervisor
Staples Inc.
Halifax, NS
- Full-time
As a Print & Services Supervisor at Staples, you will lead a team to provide exceptional customer experiences, drive sales, and maintain operational excellence. Your passion for the…
Added 15 mins ago
P
Sales and Operations Management Trainee
Penske
Winnipeg, MB
- Full-time
Take charge. Think fast. Move forward. As a Sales and Operations Management Trainee in our fast-paced environment, you will use your hard-earned degree to run a business and quickly solve…
Added 15 mins ago
M
Rooms Operations Assistant Manager
Marriott
Trois-Rivières, QC
- Full-time
Entry level management position that focuses on supporting the day-to-day activities of Rooms Operations and supervision of related areas that include Housekeeping, Recreation. Laundry,…
Added 15 mins ago
TO
Manager, Roads and Stormwater Operations Maintenance
Town of Caledon
Bolton, ON
- Full-time
…management, and delivery of maintenance activities, contracts, and services to the community for the Roads and Stormwater Operations/Maintenance section within Public Works. You will…
Added 15 mins ago
TO
Coordinator, Operations (Contracted Services)
Town of Caledon
Caledon, ON
- Full-time
Reporting directly to the Manager, Roads and Stormwater Operations, this role is responsible for project coordination, contractor supervision and inspection, and contract administration of…
Added 30 mins ago
PL
Front Desk Supervisor
Pomeroy Lodging
Vermilion, AB
- Full-time
We are looking for a Front Desk Supervisor to join our team!
Added 30 mins ago
Estate Specialist
Scotiabank
ON · Mississauga, ON
Actively pursues effective and efficient operations of his/her respective areas, while ensuring the adequacy, adherence to and effectiveness of day-to-day business controls to meet…
Added 30 mins ago
AU
Superviseur d'équipe de production / Production Supervisor
Alsco Uniforms
Quebec, QC
- Full-time
Alsco, a global leader in commercial textile rental and laundry services, is seeking a driven Production Supervisor to support daily operations in our industrial facility. If you’re ready…
Added 45 mins ago
SENIOR FINANCIAL ANALYST
Bayshore
Mississauga, ON
Bayshore HealthCare is one of the Canada’s leading providers of home and community health care services and is a privately owned company. Bayshore HealthCare is proud to showcase its…
Added 45 mins ago
T
Technicien(enne) support matériel intégré (temporaire 6 mois)/ Embedded Material Support Technician (Temporary 6 months) (Gagetown)
Textron
NB
- Full-time
…au bureau de gestion du système d'armement militaire et aux opérations de recherche et de sauvetage, tactiques, d'appui au combat et de forces spéciales. Le CH146 fait actuellement l'objet…
Added 1 hour ago
DE
Casual Courier Driver
DHL Express
AB · Edmonton, AB
- Full-time
…compensation packages, our employees enjoy a range of programs, services and benefits that bring the best to their personal…
Added 1 hour ago
IP
Supervisor
Indigo Park Canada
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- Full-time
Take ownership and leadership of the overall parking operations for the Victoria General site, while abiding by the standards and norms of Indigo.
Added 1 hour ago
LD
Trade Journeyman Heavy Duty Mechanic - Dease Lake, BC
Lakes District Maintenance Inc.
Dease Lake 9, BC
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Reporting to the Trade Supervisor or Equipment & Facilities Manager, the Trade Journeyman Heavy Duty Mechanic situated in Dease Lake, BC involves optimizing and maintaining equipment to…
Added 1 hour ago
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Trade Journeyman Heavy Duty Mechanic - Houston, BC
Lakes District Maintenance Inc.
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Reporting to the Trade Supervisor or Equipment & Facilities Manager, the Trade Journeyman Heavy Duty Mechanic situated in Houston, BC involves optimizing and maintaining equipment to ensure…
Added 1 hour ago
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Technicien(enne) support matériel intégré (temporaire 6 mois)/ Embedded Material Support Technician (Temporary 6 months) (Gagetown)
Bell Flight
NB · Brunswick, NB
- Full-time
…au bureau de gestion du système d'armement militaire et aux opérations de recherche et de sauvetage, tactiques, d'appui au combat et de forces spéciales. Le CH146 fait actuellement l'objet…
Added 1 hour ago
RT
Supervisor Processing Operations Center
Rio Tinto
Labrador City, NL
- Full-time
We are looking for a Supervisor Processing Operations Center to lead a team of Process Controllers within IOC’s Operations Center. Reporting to the Superintendent Process Technical…
Added 1 hour ago
TH
Assistant Store Manager- Campbell River
The Home Depot
Campbell River, BC
- Full-time
Ensuring all Special Order/Install Customers are satisfied with their products or services

City of Toronto

PAYROLL PROGRAM ASSISTANT 1

Toronto, ON, M5V 0C4, Canada

Hourly Rate and Wage Grade: $40.08 - $43.91, TF0271, Wage Grade 7910

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Job details

Pay: Hourly Rate and Wage Grade: $40.08 - $43.91, TF0271, Wage Grade 7910
Apply by: Nov 10, 2026
Working hours: 35 hours per week
Posting language: English
Posted: Oct 23, 2026

Original job description

Job ID: 67225
Job Category: Finance, Accounting & Purchasing
Division & Section: Fire Services, Fire Svcs Administrative Services
Work Location: Fire & Paramedic HQ & EMS Station 53, 4330 Dufferin Street
Job Type & Duration: Full-time, 3 Permanent Vacancies
Hourly Rate and Wage Grade: $40.08 - $43.91, TF0271, Wage Grade 7910
Shift Information: Monday to Friday, 35 hours per week, day shift
Affiliation: L79 Full-time
Number of Positions Open: 3
Posting Period: 26-OCT-2026 to 09-NOV-2026

Major Responsibilities:

Processes and validates payroll time entry through both manual input and electronic uploads within SAP and Quatro systems, ensuring accuracy, compliance with collective agreements and the administration of complex rotating shift schedules, premium payments, and variance reporting.
Provides interpretation and guidance on collective agreements, corporate policies, divisional procedures, payroll practices, and applicable regulations to management and employees.
Generates payroll and attendance, reports from SAP, Quatro, and SuccessFactors systems to support operational and business needs.
Coordinates the administrative and payroll support functions of the unit, ensuring timely, accurate, and efficient service delivery.
Updates, maintains, and monitors employee and complement management records within SAP, Quatro, and SuccessFactors, including new hires, retirements, leaves of absence, and employee separations.
Monitors and reviews manual and electronic payroll transactions and employee events within SAP, SuccessFactors, and Quatro systems, ensuring accurate reflection of payroll and complement information.
Monitors, reconciles, and verifies employee attendance and entitlement banks, including absenteeism, sick leave, vacation, statutory holiday absences, and other leave accruals, resolving discrepancies as required.
Responds to and resolves inquiries from Chiefs, Commanders, Managers, Supervisors, and employees regarding payroll policies, procedures, attendance management, pay entitlements, and payroll-related matters.
Conducts research, surveys, and information-gathering activities, liaising with internal departments and Senior Staff to obtain background information and support operational initiatives.
Liaises with the Supervisor, Administrative Services, divisional management, corporate People & Equity (P&E), Pension, Payroll & Employee Benefits (PPEB), SuccessFactors support teams, and Technology Services to resolve issues, coordinate payroll transactions.
Composes, prepares, and maintains correspondence, briefing materials, and confidential documentation in support of divisional operations.
Oversee employee onboarding administration, ensuring employee information is accurately entered and uploaded in Quatro to support operational staffing requirements, attendance management, payroll processing, and operational reporting functions.

Key Qualifications:

Your application must describe your qualifications as they relate to:

Extensive senior-level payroll and administrative experience supporting large operational and unionized workforces, including payroll administration, attendance management, employee transactions, and payroll-related customer service with some experience related to related to rotational shift work
Extensive experience utilizing Payroll Information Systems, including Quatro, SAP, and SuccessFactors, for time entry, position and organizational management, employee onboarding and offboarding, payroll administration, personnel record maintenance, and documentation management
Considerable experience interpreting and applying collective agreements, City Payroll and human resources policies, procedures, employment standards legislation, and organizational practices to ensure compliance and support effective workforce administration.
Considerable experience using Microsoft Office Suite (Excel, Word, and Outlook) and reporting tools such as SAP, SuccessFactors, and Quatro to extract and analyze data, prepare reports, develop spreadsheets, and produce professional correspondence and documentation.

You must also have:

Demonstrated exceptional analytical, critical thinking, and problem-solving skills, with the ability to work independently and exercise sound judgment with minimal supervision.
Proven ability to manage competing priorities, perform effectively in a high-volume environment, and consistently meet strict deadlines while maintaining accuracy.
Extensive experience preparing detailed correspondence, summaries, , and documentation requiring the interpretation and application of complex payroll
Thorough knowledge of position management and maintenance processes, organizational structures, and workforce administration practices.
Ability to work collaboratively as part of a diverse team while maintaining professional, responsive, and productive relationships with colleagues and stakeholders.
Extensive experience maintaining accurate employee records, preparing detailed reports, and administering electronic filing systems while ensuring data integrity and confidentiality.
Proven ability to handle sensitive and confidential information with discretion, professionalism, and adherence to corporate policies and privacy requirements.
Demonstrated commitment to accuracy and attention to detail, with the ability to follow procedures, directions, and established processes effectively.
Strong investigative and analytical skills with the ability to identify issues, assess root causes, and recommend practical solutions.
Experience collaborating with divisional management, payroll, and corporate staff to investigate discrepancies, reconcile variances, and ensure accurate employee records and payroll transactions.
Experience providing guidance, training, work direction, and support to administrative staff, fostering a collaborative and efficient work environment.
Excellent interpersonal, verbal, and written communication skills, with the ability to build and maintain effective working relationships with employees, management, and corporate partners
Strong customer service skills, with experience responding to inquiries, resolving concerns, and providing accurate and timely information on a wide range of payroll matters.
Comprehensive knowledge of Employment Standards legislation, Canada Pension Plan (CPP), Employment Insurance (EI), Canada Revenue Agency (CRA) requirements, Workplace Safety and Insurance Board (WSIB) legislation, and their application to Payroll administration.

NOTE TO INTERNAL FULL-TIME AND PART-TIME CITY OF TORONTO EMPLOYEES:

City of Toronto employees must apply to full-time or part-time employment opportunities posted on the City's Internal Job Posting Portal.

Equity, Diversity and Inclusion

The City is an equal opportunity employer, dedicated to creating a workplace culture of inclusiveness that reflects the diverse residents that we serve. Learn more about the City’s commitment to employment equity.

Accommodation

The City of Toronto is committed to creating an accessible and inclusive organization. We are committed to providing barrier-free and accessible employment practices in compliance with the Accessibility for Ontarians with Disabilities Act (AODA). Should you require Code-protected accommodation through any stage of the recruitment process, please make them known when contacted and we will work with you to meet your needs. Disability-related accommodation during the application process is available upon request. Learn more about the City’s Hiring Policies and Accommodation Process.

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More about this job

Responsibilities

Processes and validates payroll time entry while ensuring compliance with collective agreements and corporate policies. Manages employee records, reconciles attendance data, and provides guidance on payroll-related inquiries to staff and management.

Requirements

Requires extensive senior-level experience in payroll administration and the use of systems like SAP, Quatro, and SuccessFactors. Candidates must possess strong analytical skills and a comprehensive understanding of employment legislation and collective agreements.

Skills

Payroll administration
SAP
Quatro
SuccessFactors
Attendance management
Collective agreement interpretation
Data reconciliation
Variance reporting
Employee onboarding
Microsoft Office Suite
Analytical skills
Problem-solving
Customer service
Record maintenance
Communication skills

Visa sponsorship

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Keywords

Payroll
SAP
Quatro
SuccessFactors
Time entry
Collective agreements
Attendance management
Variance reporting
Employee onboarding
Employment standards
WSIB
CRA
CPP
EI
Data integrity
Position management
Administrative support
Financial reporting
Compliance
Human resources
Microsoft Excel
Microsoft Word
Microsoft Outlook
Record keeping
Operational staffing
Payroll processing
Workforce administration
Confidentiality
Analytical research
Stakeholder management

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