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Added 14 mins ago
A
Production Supervisor
Arrow
Woodstock, ON
- Full-time
Employee and Family Assistance Program (Homewood Health)
Added 14 mins ago
S
Manufacturing Supervisor
Shred-tech
Cambridge, ON
- Full-time
The Manufacturing Supervisor is responsible for supervising daily production activities related to the fabrication, assembly, testing and completion of mobile shredding trucks. This role…
Added 14 mins ago
CH
Client Care Worker (CCW) Ottawa Inner City Health
Carefor Health & Community Services
Ottawa, ON
- Part-time
Observe and report any changes in client condition, behaviour, or environment to the supervisor.
Added 29 mins ago
WF
Bakery Team Member (Service Counter) - Full Time
Whole Foods Market
Ottawa, ON
- Full-time
Monitors and prevents spoilage and communicates waste to buyers, Team Leaders, and shift supervisor.
Added 29 mins ago
MUIR Guest Services - Bell Captain
The Armour Group Limited
Halifax, NS
MUIR Hotel : Bell Captain / Supervisor – Job Description
Added 29 mins ago
CV
Child Care Program Cook
Children's Village of Ottawa-Carleton
Ottawa, ON
- Full-time
…supplies to support daily operations. Working closely with the Program Supervisor, you will help ensure the smooth coordination of kitchen services with the needs of the centre’s programs.…
Added 29 mins ago
CV
Registered Early Childhood Educator (RECE)
Children's Village of Ottawa-Carleton
Ottawa, ON
- Full-time
This posting reflects a current opportunity within our team. This position reports to the Program Supervisor and is based at Children's Village at Findlay Creek (4180 Kelly Farm Drive,…
Added 29 mins ago
TH
Merchandising Associate Part Time (MONCTON)
The Home Depot
Moncton, NB
- Part-time
Read and interpret directions to ensure merchandise is set to the planogram, project instructions, program service requirements and general service guidelines
Added 59 mins ago
HH
Moncton Administrative Services Coordinator (1077) PCN 1004789
Horizon Health Network
Moncton, NB · Greater Moncton Metropolitan Area
- Full-time
The Supervisor is responsible for planning and coordinating clerical support services either in a clinical and/or administrative environment for a department or service.
Added 59 mins ago
PH
Shift Supervisor / Institutional Cook - Minimum and Medium Security Units
Provincial Health Services Authority
Port Coquitlam, BC
- Full-time
…safety is inherent in all aspects of this position. The Shift Supervisor / Institutional Cook is in charge of kitchen operations during the shift and supervises designated Food Service…
Added 59 mins ago
PH
Medical Laboratory Technologist, Newborn Screening Prenatal Biochemistry
Provincial Health Services Authority
Vancouver, BC
- Full-time
…Liquid Chromatography for the majority of time. Notifies the supervisor of any malfunctions, abnormal results and other irregularities. Evaluates and verifies results and takes follow up…
Added 59 mins ago
Systems Mechanic
Mitsubishi Heavy Industries, Ltd.
Mississauga, ON
Reporting to the Production Supervisor, a Systems Mechanic is responsible for installation of wire harness on aircraft, wire connectors termination, troubleshooting, performing and…
Added 1 hour ago
MC
Systems Mechanic
MHI Canada Aerospace, Inc.
Mississauga, ON
- Internship
Reporting to the Production Supervisor, a Systems Mechanic is responsible for installation of wire harness on aircraft, wire connectors termination, troubleshooting, performing and…
Added 1 hour ago
SD
Front Store Supervisor, Hourly Part Time Flexible Shifts Greenlight Requisition
Shoppers Drug Mart
Barrie, ON
- Part-time
…support of a national brand. Benefit from a purchase discount program, flexible and varied schedules, competitive pay and online learning through…
Added 1 hour ago
SD
Front Store Supervisor, Hourly Full Time Flexible Shifts Greenlight Requisition
Shoppers Drug Mart
Ottawa, ON
- Full-time
…support of a national brand. Benefit from a purchase discount program, flexible and varied schedules, competitive pay and online learning through…
Added 1 hour ago
A
DC Supervisor
adidas
Brantford, ON
- Full-time
DC Supervisor- Shift 1 (Monday- Thursday 6 AM- 4:30 PM)
Added 1 hour ago
Electrical Designer
JENOPTIK AG
Barrie, ON
You will provide Electrical Design solutions reporting directly to the Electrical Design Supervisor. Your level within the role will be determined by the skills and experience you bring…
Added 2 hours ago
TU
Assistant Manager and Writer, Faculty Appointments, Reappointments, Promotion, Tenure (ARPT), and Emeriti
The University of British Columbia
Vancouver, BC
- $6,143.67 to $8,830.25 CAD / month
- Full-time
…(BCCH) and four provincial campuses: Vancouver-Fraser Medical Program (VFMP), Island Medical Program (IMP, Victoria), Southern Medical Program (SMP, Kelowna), and Northern Medical Program…
Added 3 hours ago
GE
Blaze Bar & Grill Host
Grey Eagle Resort & Casino
Calgary, AB
- Full-time
Under the direction of the Front of the House Shift Supervisor, the Host/Hostess is responsible for greeting and seating guests within the various foodservice outlets in a timely manner.…
Added 3 hours ago
GE
Stage Bar Host
Grey Eagle Resort & Casino
Calgary, AB
- Full-time
Under the direction of the Front of the House Shift Supervisor, the Host/Hostess is responsible for greeting and seating guests within the various foodservice outlets in a timely manner.…
Added 3 hours ago
GE
Buffet Host
Grey Eagle Resort & Casino
Calgary, AB
- Full-time
Under the direction of the Front of the House Shift Supervisor, the Host/Hostess is responsible for greeting and seating guests within the various foodservice outlets in a timely manner.…
Added 4 hours ago
TH
Paint Sales Associate: Part Time - KAMLOOPS
The Home Depot Canada
Kamloops, BC
- Part-time
Using empowerment program when necessary to satisfy customers
Added 5 hours ago
SA
Utility-Dishwasher (Full-Time) - YUL Airport)
SSP America
Mississauga, ON
- Full-time
Assist all guests with specific requests and communicate special needs to server/supervisor
Added 5 hours ago
UO
Assistant Manager and Writer, Faculty Appointments, Reappointments, Promotion, Tenure (ARPT), and Emeriti
University of British Columbia
Vancouver, BC · PHSA | BC Children's Hospital - Ambulatory Care Building (BCCHA)
- $6,143.67 to $8,830.25 CAD / month
- Full-time
…(BCCH) and four provincial campuses: Vancouver-Fraser Medical Program (VFMP), Island Medical Program (IMP, Victoria), Southern Medical Program (SMP, Kelowna), and Northern Medical Program…
Added 7 hours ago
CO
Technologist 1 - Streets Maintenance
City of Winnipeg
Winnipeg, MB
- Full-time
Under the general supervision of the Contracts and Technology Supervisor, the Technologist 1 is responsible for carrying out numerous technical activities related to streets maintenance…

City of Toronto

PAYROLL PROGRAM ASSISTANT 1

Toronto, ON, M5V 0C4, Canada

Hourly Rate and Wage Grade: $40.08 - $43.91, TF0271, Wage Grade 7910

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Job details

Pay: Hourly Rate and Wage Grade: $40.08 - $43.91, TF0271, Wage Grade 7910
Apply by: Nov 10, 2026
Working hours: 35 hours per week
Posting language: English
Posted: Oct 23, 2026

Original job description

Job ID: 67225
Job Category: Finance, Accounting & Purchasing
Division & Section: Fire Services, Fire Svcs Administrative Services
Work Location: Fire & Paramedic HQ & EMS Station 53, 4330 Dufferin Street
Job Type & Duration: Full-time, 3 Permanent Vacancies
Hourly Rate and Wage Grade: $40.08 - $43.91, TF0271, Wage Grade 7910
Shift Information: Monday to Friday, 35 hours per week, day shift
Affiliation: L79 Full-time
Number of Positions Open: 3
Posting Period: 26-OCT-2026 to 09-NOV-2026

Major Responsibilities:

Processes and validates payroll time entry through both manual input and electronic uploads within SAP and Quatro systems, ensuring accuracy, compliance with collective agreements and the administration of complex rotating shift schedules, premium payments, and variance reporting.
Provides interpretation and guidance on collective agreements, corporate policies, divisional procedures, payroll practices, and applicable regulations to management and employees.
Generates payroll and attendance, reports from SAP, Quatro, and SuccessFactors systems to support operational and business needs.
Coordinates the administrative and payroll support functions of the unit, ensuring timely, accurate, and efficient service delivery.
Updates, maintains, and monitors employee and complement management records within SAP, Quatro, and SuccessFactors, including new hires, retirements, leaves of absence, and employee separations.
Monitors and reviews manual and electronic payroll transactions and employee events within SAP, SuccessFactors, and Quatro systems, ensuring accurate reflection of payroll and complement information.
Monitors, reconciles, and verifies employee attendance and entitlement banks, including absenteeism, sick leave, vacation, statutory holiday absences, and other leave accruals, resolving discrepancies as required.
Responds to and resolves inquiries from Chiefs, Commanders, Managers, Supervisors, and employees regarding payroll policies, procedures, attendance management, pay entitlements, and payroll-related matters.
Conducts research, surveys, and information-gathering activities, liaising with internal departments and Senior Staff to obtain background information and support operational initiatives.
Liaises with the Supervisor, Administrative Services, divisional management, corporate People & Equity (P&E), Pension, Payroll & Employee Benefits (PPEB), SuccessFactors support teams, and Technology Services to resolve issues, coordinate payroll transactions.
Composes, prepares, and maintains correspondence, briefing materials, and confidential documentation in support of divisional operations.
Oversee employee onboarding administration, ensuring employee information is accurately entered and uploaded in Quatro to support operational staffing requirements, attendance management, payroll processing, and operational reporting functions.

Key Qualifications:

Your application must describe your qualifications as they relate to:

Extensive senior-level payroll and administrative experience supporting large operational and unionized workforces, including payroll administration, attendance management, employee transactions, and payroll-related customer service with some experience related to related to rotational shift work
Extensive experience utilizing Payroll Information Systems, including Quatro, SAP, and SuccessFactors, for time entry, position and organizational management, employee onboarding and offboarding, payroll administration, personnel record maintenance, and documentation management
Considerable experience interpreting and applying collective agreements, City Payroll and human resources policies, procedures, employment standards legislation, and organizational practices to ensure compliance and support effective workforce administration.
Considerable experience using Microsoft Office Suite (Excel, Word, and Outlook) and reporting tools such as SAP, SuccessFactors, and Quatro to extract and analyze data, prepare reports, develop spreadsheets, and produce professional correspondence and documentation.

You must also have:

Demonstrated exceptional analytical, critical thinking, and problem-solving skills, with the ability to work independently and exercise sound judgment with minimal supervision.
Proven ability to manage competing priorities, perform effectively in a high-volume environment, and consistently meet strict deadlines while maintaining accuracy.
Extensive experience preparing detailed correspondence, summaries, , and documentation requiring the interpretation and application of complex payroll
Thorough knowledge of position management and maintenance processes, organizational structures, and workforce administration practices.
Ability to work collaboratively as part of a diverse team while maintaining professional, responsive, and productive relationships with colleagues and stakeholders.
Extensive experience maintaining accurate employee records, preparing detailed reports, and administering electronic filing systems while ensuring data integrity and confidentiality.
Proven ability to handle sensitive and confidential information with discretion, professionalism, and adherence to corporate policies and privacy requirements.
Demonstrated commitment to accuracy and attention to detail, with the ability to follow procedures, directions, and established processes effectively.
Strong investigative and analytical skills with the ability to identify issues, assess root causes, and recommend practical solutions.
Experience collaborating with divisional management, payroll, and corporate staff to investigate discrepancies, reconcile variances, and ensure accurate employee records and payroll transactions.
Experience providing guidance, training, work direction, and support to administrative staff, fostering a collaborative and efficient work environment.
Excellent interpersonal, verbal, and written communication skills, with the ability to build and maintain effective working relationships with employees, management, and corporate partners
Strong customer service skills, with experience responding to inquiries, resolving concerns, and providing accurate and timely information on a wide range of payroll matters.
Comprehensive knowledge of Employment Standards legislation, Canada Pension Plan (CPP), Employment Insurance (EI), Canada Revenue Agency (CRA) requirements, Workplace Safety and Insurance Board (WSIB) legislation, and their application to Payroll administration.

NOTE TO INTERNAL FULL-TIME AND PART-TIME CITY OF TORONTO EMPLOYEES:

City of Toronto employees must apply to full-time or part-time employment opportunities posted on the City's Internal Job Posting Portal.

Equity, Diversity and Inclusion

The City is an equal opportunity employer, dedicated to creating a workplace culture of inclusiveness that reflects the diverse residents that we serve. Learn more about the City’s commitment to employment equity.

Accommodation

The City of Toronto is committed to creating an accessible and inclusive organization. We are committed to providing barrier-free and accessible employment practices in compliance with the Accessibility for Ontarians with Disabilities Act (AODA). Should you require Code-protected accommodation through any stage of the recruitment process, please make them known when contacted and we will work with you to meet your needs. Disability-related accommodation during the application process is available upon request. Learn more about the City’s Hiring Policies and Accommodation Process.

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More about this job

Responsibilities

Processes and validates payroll time entry while ensuring compliance with collective agreements and corporate policies. Manages employee records, reconciles attendance data, and provides guidance on payroll-related inquiries to staff and management.

Requirements

Requires extensive senior-level experience in payroll administration and the use of systems like SAP, Quatro, and SuccessFactors. Candidates must possess strong analytical skills and a comprehensive understanding of employment legislation and collective agreements.

Skills

Payroll administration
SAP
Quatro
SuccessFactors
Attendance management
Collective agreement interpretation
Data reconciliation
Variance reporting
Employee onboarding
Microsoft Office Suite
Analytical skills
Problem-solving
Customer service
Record maintenance
Communication skills

Visa sponsorship

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Keywords

Payroll
SAP
Quatro
SuccessFactors
Time entry
Collective agreements
Attendance management
Variance reporting
Employee onboarding
Employment standards
WSIB
CRA
CPP
EI
Data integrity
Position management
Administrative support
Financial reporting
Compliance
Human resources
Microsoft Excel
Microsoft Word
Microsoft Outlook
Record keeping
Operational staffing
Payroll processing
Workforce administration
Confidentiality
Analytical research
Stakeholder management

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