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Added 6 mins ago
Registered Early Childhood Educator (RECE) - REGULAR - Floater
Ottawa-Carleton District School Board (OCDSB)
Ottawa, ON
Part-time
…OCDSB. Questions about this collection should be directed to the Manager, Human Resources, 133 Greenbank Road, Nepean, Ontario K2H…
Added 6 mins ago
Représentant(e) en développement des affaires / Sales Development Representative
ADP
Montreal, QC
Full-time
Added 6 mins ago
Camp Maintenance Coordinator
The Salvation Army in Canada
Saskatoon, SK
Part-time
The Salvation Army exists to share the love of Jesus Christ, meet human needs and be a transforming influence in the communities of our world.
Added 6 mins ago
5765 - Assistant Store Manager FT
Lids
Laval, QC
$19.5 to $21.5 USD / hour
Full-time
Manage store associates through thorough use of LIDS Training Programs, goal setting (for sales and tasks), and regular follow-up when Store Manager is not present.
Added 6 mins ago
DS-U26-52 Senior Developmental Service Worker-TAY
Springboard
Toronto, ON
Full-time
Locate programs, services, housing and employment opportunities for individuals supported that align with goal plans;
Added 6 mins ago
Senior Manager, Talent Acquisition, Early Careers
Sun Life
Toronto, ON
Full-time
…initiatives, and shape the candidate experience for all student hiring programs within your…
Added 6 mins ago
Senior Manager, Talent Acquisition, Early Careers
Sun Life
Kitchener, ON
Full-time
…initiatives, and shape the candidate experience for all student hiring programs within your…
Added 7 mins ago
Clinical Team Coordinator - HOCS
Winnipeg Regional Health Authority
Winnipeg, MB
Under the general supervision of the Manager of Health Services and as a member of a multidisciplinary team, the Clinical Team Coordinator provides support in facilitating quality client…
Added 7 mins ago
Maintenance Worker 1
Winnipeg Regional Health Authority
Winnipeg, MB
Working as part of the Maintenance team, this person will take direction from the Maintenance Lead or Support Services Manager. Will work on projects as assigned in either the PCH or the…
Added 7 mins ago
Fleet Operations Management Trainee (FOMT)
Waste Management, Inc. (WM)
Brampton, ON
Full-time
Lead with autonomy while leveraging the resources and expertise of a North American industry leader.
Added 7 mins ago
Senior Manager, Halal Affairs and Stakeholder Relations
Maple Lodge Farms Ltd
Brampton, ON
$96,000 to $120,000 CAD / year
Full-time
The Senior Manager, Halal Affairs & Stakeholder Relations leads MLHC’s Halal governance, certification, stakeholder engagement, and community relations strategy. This role serves as the…
Added 7 mins ago
DS-U26-52 Senior Developmental Service Worker-TAY
Springboard
Toronto, ON
Full-time
Locate programs, services, housing and employment opportunities for individuals supported that align with goal plans;
Added 22 mins ago
Program Management Scheduler
L3Harris Technologies
Mirabel, QC
Reporting to the Program/Proposal Manager, your role will be to carry out the overall planning of the program activities to ensure optimal management of resources and to meet customer…
Added 22 mins ago
Occupational Therapist (Full Time) - Extendicare Beauclaire
Extendicare
Axm II - Beauclaire
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therapeutic programs, which meet specified goals. Provides relevant information for
Added 37 mins ago
Manager, Safety
Bethany Care Society
Calgary, AB
Full-time
Degree or diploma in Human Resources, Business Administration, Information Systems or related discipline.
Added 37 mins ago
Manager, People & Culture
Workplace Safety & Prevention Services
ON · Ontario, Canada
$100,744 to $119,633 CAD / year
Full-time
…providing expertise and leadership to WSPS on a variety of human resource programs including talent management, attraction and recruitment, employer brand, retention, employee relations,…
Added 37 mins ago
Talent Management Consultant
St. Lawrence College
Kingston, ON
Full-time
A minimum of a 3-year Diploma/Degree in Business Administration, Human Resources, or Psychology.
Added 38 mins ago
Service Manager, Terrace, BC
Velocity Vehicle Group
Terrace, BC
The Service Manager is responsible for the day-to-day operations of the service department including preparing and meeting the department's annual budget, reviewing department budget daily,…
Added 38 mins ago
G Licence Truck Driver
Diabetes Canada / National Diabetes Trust
Hamilton, ON
Hiring Process Disclosure: This posting is for an existing vacancy. All applications are reviewed by a member of our Human Resources team. We do not use AI in the recruitment process.
Added 38 mins ago
Manager, Operations and Facilities (7-Month Contract)
Royal College of Dental Surgeons of Ontario
Toronto, ON
…customer service and project management skills to our team as the Manager, Operations and Facilities within our Operations and Facilities…
Added 38 mins ago
Senior Fleet Manager (Maintenance)
Waste Management, Inc. (WM)
Brampton, ON
Full-time
Lead with autonomy while leveraging the resources and expertise of a North American industry leader.
Added 52 mins ago
Program Manager
Goodwill Industries Ontario Great Lakes
Hamilton, ON · Oakville, ON · Burlington, ON
$56,000 to $60,000 CAD / year
The Program Manager provides leadership, management, and oversight of program staff, ensuring participants receive high-quality services and supports while program targets, funding…
Added 52 mins ago
Housing Navigator
Blue Door Support Services
East Gwillimbury, ON
$22.46 CAD / hour
Full-time
We are looking for Housing Navigators who will report to the Program Manager. You will assist in the operation of the programs in accordance with agency policies and procedures; maintain…
Added 52 mins ago
Manager, Facilities & Capital Projects
The Louis Brier Home and Hospital
Vancouver, BC
The Manager, Facilities & Capital Projects is responsible for planning, coordinating, and overseeing all building operations, maintenance, and facility-related projects within the Louis…
Added 52 mins ago
Supervisor, Clinical Program Casual
Edgewood Health Network Inc
Toronto, ON
$43.27 to $57.69 CAD / hour
Reporting to the Clinical Director, the Supervisor, Clinical Programs plays a key role in supporting a team of clinicians, providing supervision, guidance, and coaching to ensure the…

City of Toronto

Program Coordinator Technology Services - Committee & Council

Toronto, ON, Canada

Pay: Salary Range: $74,781.00 - $109,815.00
Job type: Temporary
Apply by: Oct 21, 2026
Working hours: 35 hours per week
Posting language: English
Posted: Sep 21, 2026

Apply About employer

Applications open in a new tab.

Original job description

Job ID: 67195

Job Category: Administrative

Division & Section: Technology Services, Office of the Chief Technology Officer

Work Location: 55 John St, Toronto, ON

Job Type & Duration: Full-time, 1 Temporary (12 month) vacancies

Salary Range: $74,781.00 - $109,815.00

Shift Information: Monday to Friday, 35 hours per week

Affiliation: Non-Union

Number of Positions Open: 1

Posting Period: 21-Sep-2026 to 05-Oct-2026

Reporting to the Manager, Office of the Chief Technology Officer, the Program Coordinator, Technology Services – Committee & Council will support high-impact programs focused on Committee and Council initiatives, divisional administration, and advancing City priorities. This role is an opportunity to work closely with leaders, subject matter experts, and stakeholders across the City to help coordinate timely, accurate, and well-communicated materials that support informed decision-making.

As a Program Coordinator in Technology Services, you will help organize the Committee & Council program, which coordinates Technology Services’ input into staff reports, briefings, and other materials that support decisions by City committees and City Council. You will also support divisional reporting, operational coordination, and cross-team initiatives that help the division plan, communicate, and deliver work effectively.

You will contribute to the effective functioning of the division by providing operational oversight and facilitating cross-team coordination. Your role will involve driving clarity around deliverables, streamlining processes, and supporting informed decision-making through well-organized documentation and reporting.

Responsibilities specific to this role include:

Support the coordination of time-sensitive materials by applying sound judgment, discretion, and attention to audience, context, and tone.
Support the preparation of tailored materials for executive updates and divisional reporting, including Council and Committee-related initiatives.
Serve as a central point of coordination for program logistics, ensuring alignment between business operations, cross-functional initiatives, and executive priorities.
Collaborate with internal stakeholders to facilitate onboarding, consultation sessions, and program-specific communications that enhance internal engagement.
Coordinate divisional administrative functions and operational processes to support smooth day-to-day activities and timely service delivery.

What else will you do?

In addition to the role-specific responsibilities outlined above, the following responsibilities apply to this Program Coordinator position within the Office of the Chief Technology Officer:

Support the implementation of detailed plans and procedures for assigned programs and initiatives.
Track progress against timelines, milestones, and deliverables to support timely execution and reporting.
Monitor and track program budgets and expenditures, ensuring documentation is accurate and expenditures remain within approved limits.
Provide administrative and logistical support, including scheduling meetings, coordinating logistics, maintaining documentation, and tracking actions and follow-ups.
Prepare and analyze documentation, reports, briefing materials, presentations, and summaries to support program delivery, evaluation, and continuous improvement.
Compile data and information to support reporting, decision-making, and performance tracking.
Provide guidance and support to administrative staff and contributing to the maintenance of centralized divisional resources such as SharePoint sites and dashboards.
Act as a point of contact for internal and external stakeholders, responding to inquiries in a timely and professional manner and escalate issues as required.
Deliver customer service support, resolving issues and helping to diffuse contentious situations with professionalism.
Utilize corporate systems and desktop applications to manage data, documents, and communications effectively, in accordance with corporate information management practices.
Attend meetings, workshops, and events as a representative of Technology Services, ensuring appropriate follow-up, documentation, and communication.
Handle confidential and sensitive information related to program operations, procurement, staffing, and reporting in accordance with City policies, standards, procedures, and applicable legislation.

Key Qualifications

The role requires strong judgment, discretion, and excellent communication skills, and is well-suited to someone interested in developing their understanding of municipal governance and growing within a large, complex public-sector organization.

The following qualifications apply to this Program Coordinator position:

Post-secondary education in Business, Communications, Public Policy, Human Resources, or a related discipline, or an equivalent combination of education and experience in program coordination or service delivery. Experience working with elected officials, their offices, or in a municipal governance environment would be considered an asset.
Considerable experience supporting and coordinating programs and projects in a large organization or multi-stakeholder environment, including a range of operational, administrative, and strategic initiatives.
Considerable experience writing, editing, and proofreading clear, accurate, and audience-appropriate reports, briefing materials, presentations, and communications for a variety of audiences, including senior leaders, elected officials, internal stakeholders, and the public.
Considerable experience supporting reporting and stakeholder engagement activities, including preparing meeting materials, presentations, briefings, and correspondence for internal teams, external partners, and Council.
Experience conducting research, compiling data, and supporting policy or program analysis and evaluation to inform decision-making and continuous improvement.
Demonstrated professionalism and discretion in handling confidential and sensitive information, supporting issues management, and ensuring continuity of operations in accordance with corporate standards and applicable legislation.
Knowledge of municipal government operations, public-sector decision-making, or governance processes, and an interest in supporting local democratic policies and processes, would be an asset.
Ability to learn and apply City policies, procedures, and legislative requirements, including those related to privacy, occupational health and safety, human rights, procurement, information management, and cybersecurity.
Excellent communication, interpersonal and collaboration skills, with the ability to work effectively across teams, divisions, and with external stakeholders.
Strong organizational and time management skills, with the ability to manage multiple priorities, meet deadlines, and maintain attention to detail in a fast-paced environment.
Ability to work independently and proactively, with a high degree of initiative and adaptability to support evolving program needs and priorities.
Proficiency in Microsoft Office tools (Word, Excel, PowerPoint, Outlook) and other collaboration platforms to support documentation, reporting, and coordination activities.
Ability to travel to various work locations within the City of Toronto and the Greater Toronto Area, and to transport work-related materials or equipment as required and to report to various work locations in a timely manner. This role will be based at Metro Hall and require work from City Hall.
Ability to work extended hours, in accordance with City policies, when applicable to support the Committee or Council program.

Note To Current City of Toronto Employees

City of Toronto employees are eligible to apply for the posted job opportunity, but cannot hold two different jobs. To be considered for this job posting, you must indicate that you are a "Current City of Toronto employee" on the on-line application form, and provide your "Employee Number".

Equity, Diversity and Inclusion

The City is an equal opportunity employer, dedicated to creating a workplace culture of inclusiveness that reflects the diverse residents that we serve. Learn more about the City’s commitment to employment equity.

Accommodation

The City of Toronto is committed to creating an accessible and inclusive organization. We are committed to providing barrier-free and accessible employment practices in compliance with the Accessibility for Ontarians with Disabilities Act (AODA). Should you require Code-protected accommodation through any stage of the recruitment process, please make them known when contacted and we will work with you to meet your needs. Disability-related accommodation during the application process is available upon request. Learn more about the City’s Hiring Policies and Accommodation Process.

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More about this job

Responsibilities

The Program Coordinator will support Committee and Council initiatives by managing divisional reporting, operational coordination, and cross-team initiatives. They are responsible for preparing accurate materials for executive updates and ensuring effective communication across various City stakeholders.

Requirements

Candidates must possess post-secondary education in a relevant field and considerable experience in program coordination within a large, complex organization. Strong writing, research, and organizational skills are required, along with the ability to handle sensitive information with discretion.

Skills

Program coordination
Administrative support
Report writing
Stakeholder engagement
Project management
Data analysis
Communication skills
Time management
Organizational skills
Microsoft Office
Policy analysis
Budget tracking
Governance
Research
Documentation

Visa sponsorship

Not detected in the job text

Keywords

Program Coordinator
Technology Services
Municipal Governance
Public Sector
Committee Support
Council Initiatives
Operational Coordination
Administrative Functions
Stakeholder Engagement
Report Preparation
Briefing Materials
Budget Monitoring
SharePoint
Data Analysis
Policy Analysis
Information Management
Microsoft Word
Microsoft Excel
Microsoft PowerPoint
Microsoft Outlook
Project Management
Strategic Initiatives
Documentation
Compliance
Public Policy

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