Jobs in Canada

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Added 23 mins ago
L
Expression of Interest | Executive Assistant | Vancouver
lululemon
Vancouver, BC
- Full-time
This is an expression of interest/evergreen posting for Executive Assistant I roles for future consideration.
Added 53 mins ago
R|
Executive Assistant
RI-MUHC | Research Institute of the MUHC | #rimuhc
Montreal, QC
- Full-time
Added 53 mins ago
VB
Executive Assistant
Vale Base Metals
Toronto, ON
- Full-time
We are currently seeking an Executive Assistant to support two members of Vale Base Metals’ Executive Leadership Team. This is a full-time position located in Toronto, Canada. This role…
Added 2 hours ago
Executive Legal Officer
Manitoba Justice
Winnipeg, MB
…Justices and the Chief Judge and in collaboration with the Executive Director, Judicial Services and the Assistant Deputy Minister - Courts…
Added 4 hours ago
V
Executive Assistant
Vale
Canada
- Full-time
We are currently seeking an Executive Assistant to support two members of Vale Base Metals’ Executive Leadership Team. This is a full-time position located in Toronto, Canada. This role…
Added 6 hours ago
TI
Executive Administrative Assistant (SLS)
Transportation Investment Corporation
Surrey, BC
- Full-time
The position is responsible for providing confidential executive administrative and secretarial services to senior management, using a high degree of independence.
Added 6 hours ago
GO
Executive Legal Officer
Government of Manitoba
Winnipeg, MB
- Full-time
…Justices and the Chief Judge and in collaboration with the Executive Director, Judicial Services and the Assistant Deputy Minister - Courts…
Added 7 hours ago
CO
Executive Administrative Assistant (EAA)
City of Windsor
Windsor, ON
- Temporary
Must have the ability to travel to off site locations in a timely and expedient manner as required · Must possess strong problem-solving skills;
Added 7 hours ago
CE
Personal Assistant
Confidential Employer
Toronto, ON
- $200,000 to $220,000 CAD / year
- Full-time
Proven experience as a Personal Assistant or Executive Assistant supporting senior executives or high-net-worth families
Added 8 hours ago
EB
Corporate Legal Assistant
EQ Bank | Canada's Challenger Bank
Toronto, ON
- Full-time
The Corporate Legal Assistant will perform a variety of secretarial and administrative duties in supporting the Law and Board Services teams.
Added 8 hours ago
EB
Corporate Legal Assistant
EQ Bank
Toronto, ON
- Full-time
The Corporate Legal Assistant will perform a variety of secretarial and administrative duties in supporting the Law and Board Services teams.
Added 9 hours ago
Sr Administrative Assistant
McDonald's Corporation
Toronto, ON
…challenge ourselves to get smarter and sharper every day, we value personal and professional growth, and believe in rewarding and celebrating our…
Added 9 hours ago
YC
Associate Officer – Health & Safety Services
York Catholic District School Board
Aurora, ON
- Full-time
…services, including designated worker and first aid programs, personal protective equipment (PPE), Automated External Defibrillators (AEDs), epinephrine devices, communicable disease…
Added 9 hours ago
L&
Assistant Finance Manager - Brand Marketing
Lindt & Sprüngli (Canada), Inc
Toronto, ON · Greater Toronto Area, Canada
- Full-time
Reporting to the Senior FP&A Manager, the Assistant Finance Manager, Brand Marketing will provide financial leadership and strategic support to Lindt Canada's Brand Marketing teams. This…
Added 10 hours ago
L&
Assistant Finance Manager – Brand Marketing
Lindt & Sprüngli USA
Toronto, ON · LCA - CAN - Corporate - Head Office - Toronto - ON
- Full-time
Reporting to the Senior FP&A Manager, the Assistant Finance Manager, Brand Marketing will provide financial leadership and strategic support to Lindt Canada’s Brand Marketing teams. This…
Added 10 hours ago
L&
Assistant Finance Manager – Brand Marketing
Lindt & Sprüngli (Canada), Inc
Toronto, ON · LCA - CAN - Corporate - Head Office - Toronto - ON
- Full-time
Reporting to the Senior FP&A Manager, the Assistant Finance Manager, Brand Marketing will provide financial leadership and strategic support to Lindt Canada’s Brand Marketing teams. This…
Added 10 hours ago
SE
Executive Assistant
Suncor Energy
Calgary, AB
- Full-time
We are seeking a highly organized, proactive, and service-oriented Executive Assistant to provide comprehensive support to a senior leader and their leadership team. In this role, you will…
Added 11 hours ago
EG
Executive Assistant/Internal Communications Coordinator
Endress+Hauser Group
Burlington, ON
- $80,000 to $85,000 CAD / year
- Full-time
We are looking for an Executive Assistant/Internal Communications Coordinator to join our group. You will provide high-level administrative and organizational support to the Managing…
Added 12 hours ago
L
Expression of Interest | Executive Assistant | Vancouver
lululemon
Vancouver, BC
- Full-time
This is an expression of interest/evergreen posting for Executive Assistant I roles for future consideration.
Added 12 hours ago
R|
Executive Assistant
RI-MUHC | Research Institute of the MUHC | #rimuhc
Montreal, QC
- Full-time
Added 13 hours ago
TP
Deputy Administrator
Trimark People Solutions
Alert Bay, BC
- Full-time
Job Title: Assistant Administrator (Externally referred as Deputy Administrator)
Added 13 hours ago
N
Executive Assistant
Navacord
Toronto, ON
- Full-time
Navacord is seeking a highly organized, proactive, and creative Executive Assistant to support our President, Benefits Consulting & Financial Services. This role is ideal for someone who…
Added 14 hours ago
TP
Director of Education
Trimark People Solutions
Chilliwack, BC
- Full-time
…opportunities for Sqwá learners to pursue their educational, cultural, personal, and career…
Added 18 hours ago
CA
Senior Corporate Development Coordinator
Co-operators Assurance et services financiers
Guelph, ON
- Full-time
Work Model: Hybrid (2 days in office)
Added 23 hours ago
M
FOH Management - Assistant Manager
Moxies
Sherwood Park, AB
- Full-time
Our restaurants are industry leaders in team development and offer unique opportunities for personal growth, regardless of where you are at in your career. You will be sure to make…

City of Windsor

Executive Administrative Assistant (EAA)

Windsor, ON, N9A 7K6, Canada

Temporary

Apply on cityofwindsor.applytojob.com About employer

Applications open in a new tab.

Job details

Job type: Temporary
Apply by: Feb 7, 2027
Positions available: 1
Posting language: English
Posted: Nov 9, 2026

Original job description

Why Windsor?

Forward. Together. - Discover a career that connects purpose with possibility. At the City of Windsor, our employees thrive in a collaborative environment that values organizational excellence, community impact, and offers competitive benefits that supports professional growth. Located in Southwestern Ontario on the banks of the Detroit River and Lake St. Clair, Windsor is just minutes from downtown Detroit, Michigan and the north shores of Lake Erie, which is home to over 25 local wineries, craft breweries and distilleries. Windsor boasts world class entertainment, state-of-the-art facilities, iconic food, temperate climate, magnificent waterfront parks & gardens and an innovative workforce with demonstrated capacity in automotive, advanced manufacturing, transportation, life sciences, education and tourism. With affordable living, a diverse community, and a growing economy, Windsor offers a lifestyle as fulfilling as the work we do. Come join a team that reflects the city it serves.

Job Title: Executive Administrative Assistant
Job Posting Number: 2026-0386
Posting Type: Internal & External
Posting Period: Tuesday, November 10, 2026, at 8:30 a.m. to Tuesday, November 17, 2026, at 4:30 p.m.
Department: Office of the Commissioner, Human & Health Services
Union: Non-Union
Position Status: Temporary Full-Time
Job Code: NU0004
Grade/Class: NU08
Number of Positions: 1
Rate of Pay: $74,359.24 - $90,383.87 annually
Hours of Work per Week: 35 hours
Shift Work Required: No

Duties and Responsibilities:

Reporting to the Commissioner, Human & Health Services, this position will be responsible for:

Superior level of administrative and support services in a deadline-driven, fast-paced environment.
Processing reports and communications within the department for regular and in-camera council agendas and standing committees and preparing/updating reports in Agenda,net.
Reviewing and recording Delegation of Authority reports/amendments submitted for CAO approval.
Liaising with Council Services and other departments to ensure reports are processed as submitted within established deadlines.
Typing and receiving for processing highly confidential correspondence.
Tactfully screening and appropriately referring telephone and email inquiries from staff, the public and outside agencies.
Assisting with managing the CLT’s calendar and contacts.
Coordinating meetings and events. Preparing agendas and compiling backup materials for meetings and taking minutes for various committees and ad hoc meetings.
Recording attendance and preparing gross pay sheets for payroll.
Providing clerical support and secretarial advice and direction in matters of office practice and procedures.
Maintaining departmental filing system including confidential and personnel files.
Making travel arrangements for staff.
Processing various financial transactions including accounts payable vouchers and petty cash.
Assisting with various projects and programs.
Prioritizing multiple tasks and projects for completion within prescribed time frames. Maintaining amiable relations with the public, other departments and fellow staff.
Will perform Occupational Health & Safety duties as outlined in the Corporation’s Health and Safety Program.
Will perform other related duties as required.

Note: EAA’s may be rotated to create backup and encourage creativity.

Qualifications:

Must have a University Degree in Business, Finance, Public Administration or related field or Ontario Ministry of Education equivalency and a minimum of two (2) years of experience in a computerized office environment with operating knowledge of Microsoft Office Suite of Products including Word, Excel, Outlook, PowerPoint;
OR Must have a post secondary school Community College diploma in Business, Finance, Public Administration, Office Administration or related field or Ontario Ministry of Education equivalency and a minimum of four (4) years of experience in a computerized office environment with operating knowledge of Microsoft Office Suite of Products including Word, Excel, Outlook, PowerPoint;
OR Must have an Ontario Secondary School Graduation Diploma plus one (1) year of post secondary education in Business, Finance, Public Administration, Office Administration or related field or Ontario Ministry of Education equivalency and a minimum of six (6) years experience in a computerized office environment with operating knowledge of Microsoft Office Suite of Products including Word, Excel, Outlook, PowerPoint;
OR Must have an Ontario Secondary School Graduation Diploma or Ontario Ministry of Education equivalencies and over ten (10) years experience in a computerized office environment with operating knowledge of Microsoft Office Suite of Products including Word, Excel, Outlook, PowerPoint;
Must have the ability to travel to off site locations in a timely and expedient manner as required. If method of travel is by vehicle, a current valid and lawful Driver's Licence is required in accordance with the Highway Traffic Act and must provide a driver’s abstract as a condition of employment;
Must be both self-motivated and a team player;
Must possess strong problem-solving skills;
Must have excellent written and verbal communication skills;
Must be capable of working with a minimum of supervision;
Should have knowledge of the Occupational Health and Safety Act, its regulations and knowledge of the hazards associated with work;
Knowledge and experience with corporate human resources, payroll, and financial systems will be considered a definite asset.

Physical Demands:

The physical demands analysis for this position indicates a sedentary level of work.

The City of Windsor is an equal opportunity employer committed to fostering a workplace that reflects the diverse community we serve.

Note:

Only those applicants selected for an interview will be acknowledged
We offer a smoke-free office environment
Personal information is collected under the authority of the Municipal Act, c. 25 as amended, and will be used to determine eligibility for employment.
The Corporation of the City of Windsor is an Equal Opportunity Employer

In accordance with the Accessibility for Ontarians Act, 2005 and the Ontario Human Rights Code, the City of Windsor will provide accommodations throughout the recruitment, selection and/or assessment process to applicants with disabilities. If selected to participate in the recruitment, selection and/or assessment process, please inform the City of Windsor Human Resources staff of the nature of any accommodation(s) that you may require in respect of any materials or processes used to ensure your equal participation.

Apply on cityofwindsor.applytojob.com About employer

More about this job

Responsibilities

The Executive Administrative Assistant provides high-level administrative support to the Commissioner, including managing calendars, coordinating meetings, and processing departmental reports. The role also involves handling confidential correspondence, maintaining filing systems, and performing various financial and clerical tasks.

Requirements

Candidates must possess at least a high school diploma with significant experience or a post-secondary degree/diploma with relevant experience in a computerized office environment. Proficiency in Microsoft Office Suite and strong communication and problem-solving skills are required.

Skills

Administrative support
Microsoft Office Suite
Agenda management
Minute taking
Financial transactions
Communication skills
Problem-solving
Confidentiality
Record keeping
Travel arrangements
Payroll preparation
Time management
Interpersonal skills
Office procedures

Benefits

Competitive benefits
Professional growth opportunities

Visa sponsorship

Not detected in the job text

Keywords

Administrative Assistant
Microsoft Word
Microsoft Excel
Microsoft Outlook
Microsoft PowerPoint
Agenda.net
Payroll
Accounts payable
Occupational Health and Safety
Public Administration
Finance
Confidentiality
Clerical support
Meeting coordination
Delegation of Authority
Government
Public Sector
Human & Health Services

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Work requirements

Jobs in Canada