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Added 15 mins ago
A
Stock Clerk (temporary)
Ardene
Saskatoon, SK
- Part-time
This job description is not intended to be all-inclusive. Employee may perform other related duties to meet the ongoing needs of the company.
Added 15 mins ago
S
Meat & Seafood - Clerk Meat
Sobeys
Shelburne, NS
- Full-time
…to enable performance and growth. To learn more about this opportunity including the expected range of compensation in accordance with Pay Transparency Legislation where required please…
Added 15 mins ago
FH
Licensed Practical Nurse, Full Scope, Ridge Meadows Hospital
Fraser Health Authority
Pitt Meadows, BC
- $32.84 to $44.96 CAD / hour
- Part-time
…involvement in health care decisions; provides information and opportunity to discuss concerns; respects personal…
Added 15 mins ago
T
Manager, Advice Center Performance Strategy
TD
Toronto, ON
- Full-time
…may vary based upon the candidate's skills and experience, job-related knowledge, geographic location, and other specific business and organizational…
Added 15 mins ago
TB
Senior Accountant - Treasury
The Beer Store
Bolton, ON
- Full-time
…Tax & Shared Services. This vacancy is a full-time, permanent opportunity. The position is accountable for the accurate and timely reporting and analysis of The Beer Store's and Brewers…
Added 15 mins ago
FH
Licensed Practical Nurse, Full Scope, Ridge Meadows Hospital
Fraser Health Authority
Pitt Meadows, BC
- $32.84 to $44.96 CAD / hour
- Part-time
…involvement in health care decisions; provides information and opportunity to discuss concerns; respects personal…
Added 15 mins ago
TB
Part-Time Retail Staff
The Beer Store
Toronto, ON · Scarborough, ON
- Part-time
We genuinely thank you for your interest in this opportunity with us. Due to the high volume of applications we receive, only applicants selected for an interview will be contacted.
Added 15 mins ago
FH
Licensed Practical Nurse, Full Scope, Ridge Meadows Hospital
Fraser Health Authority
Pitt Meadows, BC
- $32.84 to $44.96 CAD / hour
- Part-time
…involvement in health care decisions; provides information and opportunity to discuss concerns; respects personal…
Added 15 mins ago
C
Part Time Cast Member - Scotiabank Theatre Toronto
Cineplex
Toronto, ON
- Part-time
…energetic, fast-paced and social atmosphere, this may be the opportunity for…
Added 15 mins ago
T
Manager, Advice Center Coaching Design & Leader Enablement
TD
Toronto, ON
- Full-time
…may vary based upon the candidate's skills and experience, job-related knowledge, geographic location, and other specific business and organizational…
Added 15 mins ago
1
Associate Dentist - Toronto (13036)
123Dentist
Toronto, ON
- Full-time
Ready to explore this opportunity? Apply through the job posting or contact the 123Dentist recruitment team for a confidential conversation.
Added 15 mins ago
NT
Financial Planning & Reporting Analyst
NEARSOURCE TECHNOLOGIES
Montreal, QC
- Full-time
Job Title: Financial Planning & Reporting Analyst
Added 15 mins ago
T
Actuarial Analyst I
TD
Toronto, ON
- Full-time
Please be advised that this job opportunity is subject to provincial regulation for employment purposes. It is imperative to acknowledge that each province or territory within the…
Added 15 mins ago
HR
Designated Beauty Advisor - Estee Lauder
Holt Renfrew
Toronto, ON
- Full-time
A job at Holt Renfrew offers a competitive total compensation, a generous employee discount, pension, and health & dental benefits, tuition assistance, and continuous learning and…
Added 15 mins ago
CA
Claims Representative I, Auto
Co-operators Assurance et services financiers
Mississauga, ON
- Full-time
…limited to: local market conditions, geography and relevant job-related factors such as knowledge, skills, qualification, experience and…
Added 15 mins ago
HR
Specialist, Designated Beauty Advisor (DBA) - Clinique
Holt Renfrew
Toronto, ON
- Full-time
A job at Holt Renfrew offers a competitive total compensation, a generous employee discount, pension, and health & dental benefits, tuition assistance, and continuous learning and…
Added 15 mins ago
FH
Occupational Therapist - Home Health, Maple Ridge
Fraser Health Authority
Pitt Meadows, BC
- $45.15 to $56.17 CAD / hour
- Other
…caseload, meaningful one-on-one patient interactions, and the opportunity to make a direct impact on clients' ability to live well at home. With Maple Ridge's growing community, beautiful…
Added 15 mins ago
S
Meat & Seafood - FT Clerk Seafood
Sobeys
Fredericton, NB
- Full-time
…to enable performance and growth. To learn more about this opportunity including the expected range of compensation in accordance with Pay Transparency Legislation where required please…
Added 15 mins ago
Technical Documentation Manager
Tigercat | MacDonald Steel
Brantford, ON
This is an opportunity for an experienced leader who enjoys solving complex challenges, building high-performing teams, and driving continuous improvement in a fast-paced manufacturing…
Added 15 mins ago
Welder
Tigercat | MacDonald Steel
Brant, ON
Ensure proper materials are selected for each job to weld together metal components
Added 15 mins ago
Industrial Maintenance Mechanic | Millwright (433A)
Tigercat | MacDonald Steel
Brant, ON
…manufacturing facility and its equipment remain in good working order. Job duties include preventative maintenance, as well as troubleshooting and repairing various types and sizes of…
Added 15 mins ago
Maintenance Electrician
Tigercat | MacDonald Steel
Woodstock, ON
Skills Development and Training Reimbursement: An opportunity to self-identify industry-related learning opportunities available for pre-approval and repayment.
Added 15 mins ago
Weld Robot Operator
Tigercat | MacDonald Steel
Brant, ON
Skills Development and Training Reimbursement: An opportunity to self-identify industry-related learning opportunities available for pre-approval and repayment.
Added 15 mins ago
Mechanical Assembler
Tigercat | MacDonald Steel
Cambridge, ON
Skills Development and Training Reimbursement: An opportunity to self-identify industry-related learning opportunities available for pre-approval and repayment.
Added 15 mins ago
Payroll Systems Specialist
Tigercat | MacDonald Steel
Cambridge, ON
Skills Development and Training Reimbursement: An opportunity to self-identify industry-related learning opportunities available for pre-approval and repayment.

City of Windsor

Executive Administrative Assistant (EAA)

Windsor, ON, N9A 7K6, Canada

Temporary

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Job details

Job type: Temporary
Apply by: Feb 7, 2027
Positions available: 1
Posting language: English
Posted: Nov 9, 2026

Original job description

Why Windsor?

Forward. Together. - Discover a career that connects purpose with possibility. At the City of Windsor, our employees thrive in a collaborative environment that values organizational excellence, community impact, and offers competitive benefits that supports professional growth. Located in Southwestern Ontario on the banks of the Detroit River and Lake St. Clair, Windsor is just minutes from downtown Detroit, Michigan and the north shores of Lake Erie, which is home to over 25 local wineries, craft breweries and distilleries. Windsor boasts world class entertainment, state-of-the-art facilities, iconic food, temperate climate, magnificent waterfront parks & gardens and an innovative workforce with demonstrated capacity in automotive, advanced manufacturing, transportation, life sciences, education and tourism. With affordable living, a diverse community, and a growing economy, Windsor offers a lifestyle as fulfilling as the work we do. Come join a team that reflects the city it serves.

Job Title: Executive Administrative Assistant
Job Posting Number: 2026-0386
Posting Type: Internal & External
Posting Period: Tuesday, November 10, 2026, at 8:30 a.m. to Tuesday, November 17, 2026, at 4:30 p.m.
Department: Office of the Commissioner, Human & Health Services
Union: Non-Union
Position Status: Temporary Full-Time
Job Code: NU0004
Grade/Class: NU08
Number of Positions: 1
Rate of Pay: $74,359.24 - $90,383.87 annually
Hours of Work per Week: 35 hours
Shift Work Required: No

Duties and Responsibilities:

Reporting to the Commissioner, Human & Health Services, this position will be responsible for:

Superior level of administrative and support services in a deadline-driven, fast-paced environment.
Processing reports and communications within the department for regular and in-camera council agendas and standing committees and preparing/updating reports in Agenda,net.
Reviewing and recording Delegation of Authority reports/amendments submitted for CAO approval.
Liaising with Council Services and other departments to ensure reports are processed as submitted within established deadlines.
Typing and receiving for processing highly confidential correspondence.
Tactfully screening and appropriately referring telephone and email inquiries from staff, the public and outside agencies.
Assisting with managing the CLT’s calendar and contacts.
Coordinating meetings and events. Preparing agendas and compiling backup materials for meetings and taking minutes for various committees and ad hoc meetings.
Recording attendance and preparing gross pay sheets for payroll.
Providing clerical support and secretarial advice and direction in matters of office practice and procedures.
Maintaining departmental filing system including confidential and personnel files.
Making travel arrangements for staff.
Processing various financial transactions including accounts payable vouchers and petty cash.
Assisting with various projects and programs.
Prioritizing multiple tasks and projects for completion within prescribed time frames. Maintaining amiable relations with the public, other departments and fellow staff.
Will perform Occupational Health & Safety duties as outlined in the Corporation’s Health and Safety Program.
Will perform other related duties as required.

Note: EAA’s may be rotated to create backup and encourage creativity.

Qualifications:

Must have a University Degree in Business, Finance, Public Administration or related field or Ontario Ministry of Education equivalency and a minimum of two (2) years of experience in a computerized office environment with operating knowledge of Microsoft Office Suite of Products including Word, Excel, Outlook, PowerPoint;
OR Must have a post secondary school Community College diploma in Business, Finance, Public Administration, Office Administration or related field or Ontario Ministry of Education equivalency and a minimum of four (4) years of experience in a computerized office environment with operating knowledge of Microsoft Office Suite of Products including Word, Excel, Outlook, PowerPoint;
OR Must have an Ontario Secondary School Graduation Diploma plus one (1) year of post secondary education in Business, Finance, Public Administration, Office Administration or related field or Ontario Ministry of Education equivalency and a minimum of six (6) years experience in a computerized office environment with operating knowledge of Microsoft Office Suite of Products including Word, Excel, Outlook, PowerPoint;
OR Must have an Ontario Secondary School Graduation Diploma or Ontario Ministry of Education equivalencies and over ten (10) years experience in a computerized office environment with operating knowledge of Microsoft Office Suite of Products including Word, Excel, Outlook, PowerPoint;
Must have the ability to travel to off site locations in a timely and expedient manner as required. If method of travel is by vehicle, a current valid and lawful Driver's Licence is required in accordance with the Highway Traffic Act and must provide a driver’s abstract as a condition of employment;
Must be both self-motivated and a team player;
Must possess strong problem-solving skills;
Must have excellent written and verbal communication skills;
Must be capable of working with a minimum of supervision;
Should have knowledge of the Occupational Health and Safety Act, its regulations and knowledge of the hazards associated with work;
Knowledge and experience with corporate human resources, payroll, and financial systems will be considered a definite asset.

Physical Demands:

The physical demands analysis for this position indicates a sedentary level of work.

The City of Windsor is an equal opportunity employer committed to fostering a workplace that reflects the diverse community we serve.

Note:

Only those applicants selected for an interview will be acknowledged
We offer a smoke-free office environment
Personal information is collected under the authority of the Municipal Act, c. 25 as amended, and will be used to determine eligibility for employment.
The Corporation of the City of Windsor is an Equal Opportunity Employer

In accordance with the Accessibility for Ontarians Act, 2005 and the Ontario Human Rights Code, the City of Windsor will provide accommodations throughout the recruitment, selection and/or assessment process to applicants with disabilities. If selected to participate in the recruitment, selection and/or assessment process, please inform the City of Windsor Human Resources staff of the nature of any accommodation(s) that you may require in respect of any materials or processes used to ensure your equal participation.

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More about this job

Responsibilities

The Executive Administrative Assistant provides high-level administrative support to the Commissioner, including managing calendars, coordinating meetings, and processing departmental reports. The role also involves handling confidential correspondence, maintaining filing systems, and performing various financial and clerical tasks.

Requirements

Candidates must possess at least a high school diploma with significant experience or a post-secondary degree/diploma with relevant experience in a computerized office environment. Proficiency in Microsoft Office Suite and strong communication and problem-solving skills are required.

Skills

Administrative support
Microsoft Office Suite
Agenda management
Minute taking
Financial transactions
Communication skills
Problem-solving
Confidentiality
Record keeping
Travel arrangements
Payroll preparation
Time management
Interpersonal skills
Office procedures

Benefits

Competitive benefits
Professional growth opportunities

Visa sponsorship

Not detected in the job text

Keywords

Administrative Assistant
Microsoft Word
Microsoft Excel
Microsoft Outlook
Microsoft PowerPoint
Agenda.net
Payroll
Accounts payable
Occupational Health and Safety
Public Administration
Finance
Confidentiality
Clerical support
Meeting coordination
Delegation of Authority
Government
Public Sector
Human & Health Services

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