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Added 14 mins ago
MB
restaurant assistant manager
Mary Brown's Chicken
Lethbridge, AB
- Full-time
Added 14 mins ago
RD
Senior Transition Assistant, Competitive Recruitment- EN
RBC Dominion Securities
Montreal, QC
- Full-time
RBC Dominion Securities is seeking a dynamic Senior Transition Assistant to champion the onboarding of top-tier advisory talent in Quebec. As a pivotal member of our team, you will…
Added 14 mins ago
MS
Store Manager
MacDonald Search Group
Sarnia, ON
- Full-time
Our client is an established Canadian specialty apparel retailer seeking a Store Manager to lead its new Sarnia location!
Added 15 mins ago
A&
Legal Assistant - Wills & Estates
Aird & Berlis LLP
Toronto, ON
- Full-time
…individuals who care about each other, the work we produce and the client service we provide. We go to great lengths to foster a professional, supportive environment for all firm members so…
Added 15 mins ago
A&
Document Technician - Morning Shift
Aird & Berlis LLP
Toronto, ON
- Full-time
…individuals who care about each other, the work we produce and the client service we provide. We go to great lengths to foster a professional, supportive environment for all firm members so…
Added 15 mins ago
A&
Legal Assistant - Corporate Services
Aird & Berlis LLP
Toronto, ON
- Full-time
…individuals who care about each other, the work we produce and the client service we provide. We go to great lengths to foster a professional, supportive environment for all firm members so…
Added 30 mins ago
Veterinary Assistant
VetStrategy / Daubigny
Ottawa, ON
Added 30 mins ago
Medical Administrator
Rejuvenation
Oakville, ON
Greet clients upon arrival and provide the Rejuvenation experience through excellent customer service.
Added 2 hours ago
K
Assistant Store Manager - Market Mall
Knix
Calgary, AB
- Full-time
As an Assistant Store Manager at Knix, you bring our brand to life through how you lead and connect every day. You have a natural pulse on what our customers want and create a welcoming,…
Added 4 hours ago
SM
RQ11645 – Software Developer – Full Stack – Senior
S M Software Solutions Inc
Toronto, ON
- Internship
Client: Ministry of Public and Business Service Delivery and Procurement - RQ11645
Added 4 hours ago
SM
RQ11645 – Software Developer – Full Stack – Senior
S M Software Solutions Inc
Toronto, ON
- Internship
Client: Ministry of Public and Business Service Delivery and Procurement - RQ11645
Added 4 hours ago
SM
RQ11645 – Software Developer – Full Stack – Senior
S M Software Solutions Inc
Toronto, ON
- Internship
Client: Ministry of Public and Business Service Delivery and Procurement - RQ11645
Added 4 hours ago
SM
GOAPRDJP000001039 – Administrative Assistant – Intermediate
S M Software Solutions Inc
Calgary, AB
- Internship
Client: Government of Alberta - GOAPRDJP000001039
Added 4 hours ago
SM
GOAPRDJP000001039 – Administrative Assistant – Intermediate
S M Software Solutions Inc
Calgary, AB
- Internship
Client: Government of Alberta - GOAPRDJP000001039
Added 4 hours ago
SM
GOAPRDJP000001039 – Administrative Assistant – Intermediate
S M Software Solutions Inc
Calgary, AB
- Internship
Client: Government of Alberta - GOAPRDJP000001039
Added 4 hours ago
SM
GOAPRDJP000001040 – Administrative Assistant – Intermediate
S M Software Solutions Inc
AB · Edmonton, AB
- Internship
Client: Government of Alberta - GOAPRDJP000001040
Added 4 hours ago
SM
GOAPRDJP000001040 – Administrative Assistant – Intermediate
S M Software Solutions Inc
AB · Edmonton, AB
- Internship
Client: Government of Alberta - GOAPRDJP000001040
Added 4 hours ago
SM
GOAPRDJP000001040 – Administrative Assistant – Intermediate
S M Software Solutions Inc
AB · Edmonton, AB
- Internship
Client: Government of Alberta - GOAPRDJP000001040
Added 4 hours ago
FC
Executive Assistant I, Corporate Finance
FTI Consulting
Vancouver, BC
- Full-time
Strong customer service mindset and commitment to delivering an exceptional employee and client experience
Added 4 hours ago
BB
Team Lead
Beyond Behavioural Intervention Inc
St. Stephen, NB
- $26 to $28 CAD / hour
- Full-time
We are seeking a service-focused and compassionate Team Lead to help us deliver on our mission to provide the highest quality therapy to children and their families by coordinating the…
Added 4 hours ago
BB
Supervisor
Beyond Behavioural Intervention Inc
St. Stephen, NB
- $23 to $25 CAD / hour
- Full-time
We are seeking a service-focused Supervisor with a passion to care that will help us deliver on our mission to provide the highest quality therapy to children and their families by…
Added 5 hours ago
L
Ken's Auto Recyclers is hiring Administrative Assistant with LMIA
LMIA.CA
BC · British Columbia, Canada
- Contract
Greet people and direct them to contacts or service areas
Added 5 hours ago
RD
Administrative Assistant
RBC Dominion Securities
Burnaby, BC
- Full-time
…join our leading wealth management firm as an Administrative…
Added 5 hours ago
Janitorial Site Supervisor (Downtown Office & Retail)
Kandor
Vancouver, BC
Every Week - Build the schedule with the Site Manager and Assistant Site Manager; check staffing needs; order supplies; attend team and client meetings.
Added 6 hours ago
RD
Branch Operations Assistant
RBC Dominion Securities
Vaughan, ON
- Full-time
The RBC Dominion Securities Management team located in Vaughan is looking for a Branch Operations Assistant to join their team! You will provide superior service along with administrative…

CityofOttawa

Senior Administrative Assistant

Ottawa, ON, Canada

Service: Transit Bus Oper & Maintenance Service Employment Type: 1 Full-time Permanent Work Hours: 35.00 /hours per week Affiliation: Non Union/Non MPE/Supervisory & Administrative Support Salary Information: $64,175.02 - $75,085.92 annually (2024 rates of pay) Location: Transit Service, 1500 St.Laurent Job Category: Transit Services - OC Transpo Application Close: 16/10/2026

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Job details

Pay: Service: Transit Bus Oper & Maintenance Service Employment Type: 1 Full-time Permanent Work Hours: 35.00 /hours per week Affiliation: Non Union/Non MPE/Supervisory & Administrative Support Salary Information: $64,175.02 - $75,085.92 annually (2024 rates of pay) Location: Transit Service, 1500 St.Laurent Job Category: Transit Services - OC Transpo Application Close: 16/10/2026
Apply by: Oct 17, 2026
Experience: Minimum of 3 years of related clerical/administrative experience
Posting language: English
Posted: Oct 2, 2026

Original job description

Requisition ID: 23722 Department: Transit Services Dept. Service: Transit Bus Oper & Maintenance Service Employment Type: 1 Full-time Permanent Work Hours: 35.00 /hours per week Affiliation: Non Union/Non MPE/Supervisory & Administrative Support Salary Information: $64,175.02 - $75,085.92 annually (2024 rates of pay) Location: Transit Service, 1500 St.Laurent Job Category: Transit Services - OC Transpo Application Close: 16/10/2026

JOB SUMMARY

You are responsible for providing a wide variety of confidential administrative support services in support of the Director.

You serve as a point of contact for client departments, providing an initial response to standard inquiries and directing non-standard inquiries as appropriate. Duties and responsibilities also include conducting research and compiling documentation and data in support of branch projects or departmental inquiries, generating and making revisions to reports, creating and updating databases and project files, and coordinating the administrative processes.

Note: This is a generic job description that describes the typical duties of this job. Individual positions may not require the performance of all of these responsibilities, or additional related duties, within the scope of the job, may be assigned.

EDUCATION AND EXPERIENCE

Completion of 2 years of community college in Business/Office Administration

Minimum of 3 years of related clerical/administrative experience

KNOWLEDGE

Relevant dispositions of regulations and legislation pertaining to the branch
Branch goals, objectives, policies and procedures
The City of Ottawa’s departments and internal operational and administrative procedures and relevant contacts
General knowledge of MFIPPA regulations
Council reporting procedures
Principles and practices of office management
Record keeping, filing and general office procedures
Database and records management practices
Information verification and basic statistical analysis techniques
Computer applications, including Microsoft Word, Excel, PowerPoint, Access, SAP, Electronic Records Management System and other corporate standard software as required General knowledge of City of Ottawa payroll and financial systems and branch policies, practices, functions, systems and procedures is an asset

COMPETENCIES, SKILLS AND ABILITIES

Work independently and as a flexible and co-operative member of a team
Excellent organization and time management skills and techniques: ability to work under pressure to meet tight time schedules and deadlines, prioritizing work and handling significant problems and tasks which come up simultaneously or unexpectedly
Strict attention to detail and accuracy in the maintenance of records: ability to balance spreadsheets and produce statistical reports
Conduct background research to investigate and solve problems in support of management and staff information needs, as well as project implementation
Client service oriented: ability to use effective and tactful oral and written communication skills with clients at all levels of the organization
Compile, organizes and summarize data and information accurately and efficiently, applying policies and procedures
High level of competence in dealing with sensitive issues
Exercise independent initiative and establish priorities for own workload
Exercise sound judgment, discretion and a high degree of confidentiality
Interpret and explain rules, regulations and policies
Discretion and confidentiality
Make decisions on both routine and non-routine problems
Integrity, tact and good judgment

WHAT YOU NEED TO KNOW

Language Requirement: English oral, reading, writing
Experience and formal training combined with demonstrated performance and ability may substitute for stipulated academic requirements.
Please save a copy of the job poster. Once the closing date has passed, it will no longer be available.

We wish to thank all applicants for their interest and effort in applying for this position. Only candidates selected for interviews will be contacted.

The City of Ottawa promotes the principles of diversity and inclusion and adheres to the tenets of the Canadian Human Rights Act and the Ontario Human Rights Code. We encourage applications from members of Indigenous, Black and other racialized communities, persons with disabilities, women and non-binary persons, persons of all ethnic origins, religions, sexual orientations, classes, gender identities and expressions. Candidates are encouraged to self-identify as a member of one or more designated employment equity groups in the self-identification questionnaire.

The City of Ottawa provides accommodation to applicants during all parts of the hiring process, upon request. If contacted to proceed to the selection process, please advise us if you require any accommodation.

Accessible formats and communication supports are available upon request. Please contact the Employee Service Centre at 613-580-2424 extension 12211 or via email at esc-cse@ottawa.ca.

Apply About employer

More about this job

Responsibilities

The Senior Administrative Assistant provides confidential administrative support to the Director and serves as a primary point of contact for client departments. Responsibilities include conducting research, compiling data, generating reports, and coordinating administrative processes for branch projects.

Requirements

Candidates must have completed two years of community college in Business or Office Administration and possess at least three years of related clerical experience. Proficiency in corporate software such as SAP and Microsoft Office, along with knowledge of municipal regulations and office management practices, is required.

Skills

Administrative support
Data research
Report generation
Database management
Records management
Time management
Organization
Statistical analysis
Microsoft Word
Microsoft Excel
Microsoft PowerPoint
Microsoft Access
SAP
Communication
Confidentiality
Problem solving

Visa sponsorship

Not detected in the job text

Keywords

Administrative Assistant
Transit Services
Office Administration
SAP
Microsoft Office
Data Analysis
Records Management
MFIPPA
Reporting
Project Support
Clerical
Confidentiality
Statistical Analysis
Database Management
Public Sector
Government
Time Management
Organization
Communication
Policy Compliance

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