Contracts Administrator
- AB, Canada
- Edmonton, AB, Canada
Full-time
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Job details
- Job type
- Full-time
- Apply by
- Posting language
- English
- Posted
Original job description
Job Description
At Civeo, our employees are the cornerstone of our success. As a global workforce accommodation specialist, we help individuals maintain healthy, productive, and connected lives while working away from home. Guided by our core values of safety, respect, care, excellence, integrity and collaboration we are dedicated to providing outstanding service to our guests and ensuring the wellbeing of our employees and communities.
Civeo Canada LP is currently seeking a Contracts Administrator to support contract administration activities and ensure that all contract‑related processes and procedures are managed efficiently and effectively. The Contracts Administrator will be familiar with all pertinent contract documents and will work closely with internal stakeholders to ensure projects are administered in accordance with contractual terms and conditions.
Responsibilities
If you want to join a forward-thinking and innovative company that values and rewards teamwork, hard work, and quality, please apply! We thank all applicants for their interest, but only those selected for the next stage will be contacted.
To apply, please submit your resume online to https://civeo.com/people-careers/job-opportunities/
At Civeo, our employees are the cornerstone of our success. As a global workforce accommodation specialist, we help individuals maintain healthy, productive, and connected lives while working away from home. Guided by our core values of safety, respect, care, excellence, integrity and collaboration we are dedicated to providing outstanding service to our guests and ensuring the wellbeing of our employees and communities.
Civeo Canada LP is currently seeking a Contracts Administrator to support contract administration activities and ensure that all contract‑related processes and procedures are managed efficiently and effectively. The Contracts Administrator will be familiar with all pertinent contract documents and will work closely with internal stakeholders to ensure projects are administered in accordance with contractual terms and conditions.
Responsibilities
- Establish, maintain, and update records of all correspondence and documentation related to contract activities, ensuring contract files and databases remain accurate, complete, and up to date.
- Review, administer, and ensure contracts are complete, finalized, and maintained in accordance with company policies and contractual requirements.
- Assist with processing customer credit applications, obtaining and tracking credit references, maintaining credit files, and monitoring updates.
- Prepare, review, and issue customer invoices in accordance with contract terms and company procedures, ensuring billing accuracy and timely invoicing of services provided.
- Respond to customer inquiries regarding invoices, account status, payment history, and billing discrepancies, while providing exceptional customer service.
- Reconcile customer accounts, investigate invoice and payment discrepancies, and collaborate with internal stakeholders to resolve issues promptly.
- Monitor accounts receivable portfolios, follow up on outstanding balances, support collection efforts, and maintain positive customer relationships.
- Collaborate with operations, accounting, and project teams to ensure accurate billing, contract compliance, and revenue recognition.
- Assist with month-end accounts receivable reporting, reconciliations, and the preparation of reports, analyses, and other financial or contract-related documentation as required.
- Develop and maintain strong working relationships with customers, vendors, and internal stakeholders across the organization.
- Contribute to team initiatives and projects, ensuring tasks are completed on time and to a high standard of quality.
- Provide backup support for team members within the Contracts and Accounts Receivable department during vacations, absences, or peak workload periods.
- Perform other duties, special projects, and responsibilities as assigned.
- Post-secondary education in Business Administration, Accounting, Finance, or a related field.
- Minimum four (4) years of experience providing administrative support in contract administration, accounts receivable, billing, collections, or a related role.
- Ability to read, write, interpret, and administer contracts, with a sound understanding of the business and accounting implications of contractual provisions.
- Experience with accounts receivable, invoicing, collections, account reconciliation, and billing processes.
- Understanding of accounting principles, billing procedures, and financial reporting requirements.
- Strong analytical and problem-solving skills with the ability to identify, investigate, and resolve account discrepancies.
- Proficiency with Microsoft Office applications, including intermediate or advanced Excel and Word skills.
- Experience with JD Edwards (JDE) or other ERP systems is considered an asset.
- Excellent time management skills with the ability to prioritize multiple assignments and meet deadlines in a fast-paced environment.
- Strong sense of urgency, attention to detail, and exceptional organizational skills.
- Demonstrated ability to work independently and collaboratively within a team environment.
- Excellent interpersonal, verbal, and written communication skills, with a strong customer service focus.
- Ability to manage competing priorities and handle multiple tasks efficiently and accurately.
- Flexible Hybrid Work Schedule (In-office minimum 3 days every other week, based on current company policy) work hours 8:00am – 4:30pm
- Comprehensive benefits package, which includes dental, vision, life insurance, and extended health coverage
- Health or Personal Spending Account
- Employee & Family Assistance Program (EFAP)
- RRSP/DPSP Match Program
- Professional Development
- Convenient On-site Parking
If you want to join a forward-thinking and innovative company that values and rewards teamwork, hard work, and quality, please apply! We thank all applicants for their interest, but only those selected for the next stage will be contacted.
To apply, please submit your resume online to https://civeo.com/people-careers/job-opportunities/
More about this job
Responsibilities
Maintain contract records and administer contracts in accordance with company policies and contractual requirements. Prepare and reconcile customer invoices and accounts, support collections and reporting, resolve billing issues, and coordinate with customers and internal teams.
Requirements
Requires post-secondary education in Business Administration, Accounting, Finance, or a related field, plus at least four years of relevant administrative experience. Candidates should have contract administration and accounts receivable expertise, knowledge of accounting and billing processes, strong Excel and Word skills, and excellent organizational, analytical, communication, and customer service abilities.
Skills
- Contract Administration
- Accounts Receivable
- Invoicing
- Collections
- Account Reconciliation
- Contract Interpretation
- Billing
- Financial Reporting
- Analytical and Problem-Solving Skills
- Microsoft Excel
- Microsoft Word
- ERP Systems
- Time Management
- Attention to Detail
- Customer Service
- Written and Verbal Communication
Benefits
- Dental Insurance
- Vision Insurance
- Life Insurance
- Extended Health Coverage
- Health or Personal Spending Account
- Employee and Family Assistance Program
- RRSP/DPSP Matching Program
- Professional Development
- On-Site Parking
- Flexible Hybrid Work Schedule
Visa sponsorship
Not detected in the job text
Categories
- Administrative
- Finance & Accounting
- Customer Service & Support
- Legal
Keywords
- Contract Administration
- Contract Documents
- Contract Compliance
- Accounts Receivable
- Customer Credit Applications
- Credit References
- Invoicing
- Billing
- Collections
- Account Reconciliation
- Revenue Recognition
- Month-End Reporting
- Financial Reporting
- Accounting Principles
- Microsoft Office
- Microsoft Excel
- Microsoft Word
- JD Edwards
- ERP Systems
- Customer Service
- Discrepancy Resolution
- Contract Files
- Financial Documentation
- Stakeholder Collaboration