Office & administration jobs in Canada

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Added 14 days ago
HA
Senior Administrative Coordinator
HALO Air Ambulance
Medicine Hat, AB
- Full-time
…and records management, travel planning, Board and governance administration, and administrative support for organizational, donor, communications, and operational…
Added 14 days ago
MD
WIC Administrative Assistant - Office & Administrative Specialist Senior
Minnesota Direct Care and Treatment
Saint-Paul, NB · St.-Paul, NB
- Full-time
Work Shift/Work Hours: Day Shift / 8 a.m
Added 14 days ago
TT
Contract Administrator (13884)
Toronto Transit Commission (TTC)
Toronto, ON · Greater Toronto Area, Canada
- $80,353 to $100,445.8 CAD / year
- Full-time
Based at the project office and reporting to the Manager, Commercial Management, the Contract Administrator provides contract administration support for a portfolio of contracts associated…
Added 14 days ago
VS
Receptionist (2026-10991)
Verve Senior Living
Toronto, ON · North York, ON
- Other
Has proven typing and general office administration skills.
Added 14 days ago
CG
Maintenance Support Services Manager (Maintenance, Nutrition Services, and
Compass Group Canada
Winnipeg, MB · Greater Winnipeg Metropolitan Area
- Full-time
…quality standards are met and maintained in all areas including administration, staffing/scheduling, client/customer relations, production and knowledge of healthcare systems for all…
Added 14 days ago
K
Senior Business Consultant
Kyndryl
Ottawa, ON
- Contract
Added 14 days ago
PA
Retail Administrative Coordinator
Princess Auto Ltd.
Abbotsford, BC
- Full-time
Have strong computer skills including experience using Microsoft office; and an ability to learn and use new technology
Added 14 days ago
IC
Group Administrative Assistant
IT Connex
Toronto, ON · Greater Toronto Area, Canada
- Contract
…internal communications, team engagement initiatives, and general office logistics. The ideal candidate blends exceptional organizational and interpersonal capabilities with strong…
Added 14 days ago
ND
Office Assistant - FTR - Burnaby - Onsite 1
NTT DATA North America
Burnaby, BC
- Temporary
We are currently seeking a Office Assistant - FTR - Burnaby - Onsite 1 to join our team in Burnaby, British Columbia (CA-BC), Canada (CA).
Added 14 days ago
KG
Office Coordinator
KUTHALA GROUP
Georgetown, ON
- Full-time
Role Description The Office Coordinator is a full-time, on-site role based in Georgetown, ON. This position is responsible for managing the daily administrative operations of the office,…
Added 14 days ago
KP
Property Management Administrative Assistant
KARE Property Management Group Ltd.
Fort St. John, BC
- Full-time
…Property Manager & Leasing Specialist. This position combines office administration with visits to rental properties throughout the…
Added 14 days ago
AC
Diploma Instructor - Administrative Assistant & Advanced Office Applications
AlphaLogic Career College
London, ON
- Full-time
…Instructor to teach within our Administrative Assistant and Advanced Office Applications diploma programs. This position is ideal for professionals who are passionate about adult education…
Added 14 days ago
C
Senior Utility Business Consultant – Energy & Utilities
CGI
Toronto, ON
- Full-time
Added 14 days ago
RC
Executive Assistant to the Bishop
Roman Catholic Diocese of Hamilton, Ontario
Hamilton, ON
- Full-time
The Office of the Bishop with the Diocese of Hamilton is looking for a fulltime Executive Assistant to the Bishop. Reporting to the Bishop of Hamilton, this position offers a competitive…
Added 14 days ago
PH
Regular Full-time Administrative Assistant II
Pembina Hills School Division
Calgary, AB
- Full-time
Post-secondary training in office administration is an asset
Added 14 days ago
E
Office Administrator (Entry Level)
Evertz
Burlington, ON
- Full-time
We are seeking a reliable, organized, and proactive Office Administrator to join our team. Administrators are vital to the success of our business model, playing a key role in both internal…
Added 14 days ago
MG
Unit Clerk II (Diagnostic Imaging)
Michael Garron Hospital
Toronto, ON
- Full-time
Must have 2 years of relevant recent experience working in a Diagnostic Imaging department
Added 14 days ago
FH
Unit Clerk, Ridge Meadows Hospital
Fraser Health Authority
Pitt Meadows, BC
- $30.03 CAD / hour
- Full-time
Added 14 days ago
VF
Executive Assistant & Business Coordinator, Private Client Services
Ventum Financial
Vancouver, BC
- Contract
Your availability: Indicate your potential start date and confirm your ability to work in our Vancouver office four days per week.
Added 14 days ago
C
Executive Assistant
CURIE
Burlington, ON
- Full-time
Oversee day-to-day office administration, including reception, voicemail, supplies, shared spaces, property-management matters, couriers, mail, records, invoices, and incoming cheques.
Added 14 days ago
E
Administrative Assistant (Entry Level)
Evertz
Burlington, ON
- Full-time
…Administrative Assistant plays an essential role in supporting daily office operations and ensuring organizational processes run…
Added 14 days ago
CC
Executive Assistant
Civicon Corporation
Bolton, ON
- Full-time
Support general office administration as needed.
Added 14 days ago
EI
Administrative Coordinator - Vancouver
EBC Inc.
Vancouver, BC
- Full-time
Receive visitors and correspondence at the office, directing them appropriately
Added 14 days ago
CC
Yard Operations Supervisor
Confidential Company
Toronto, ON · North York, ON
- Full-time
Knowledge of production systems (MRP, ERP) and relevant software tools (e.g., Microsoft Office Suite).
Added 14 days ago
MC
Coordonnateur(trice) exécutif et administratif / Executive & Administrative Coordinator
Merck Canada
Kirkland, QC
- Full-time
Baccalauréat en administration des affaires, en sciences de la vie, en communications, en économie ou dans un domaine connexe (les personnes récemment diplômées sont vivement encouragées à…

Civicon Corporation

Executive Assistant

Bolton, ON, Canada

Full-time

Apply on LinkedIn About employer

Applications open in a new tab.

Job details

Job type: Full-time
Apply by: Apr 27, 2027
Experience: Minimum 3–5 years of experience as an Executive Assistant, Administrative Assistant, Office Coordinator, or similar role.
Posting language: English
Posted: Oct 29, 2026

Original job description

Executive Assistant

Location: Bolton, Ontario

Reports To: President

Job Type: Full-time, Permanent

About Civicon Corporation

Civicon Corporation is a Canadian construction and civil engineering company headquartered in Bolton, Ontario. Civicon provides construction services across infrastructure, concrete forming, sewer and watermain, industrial, commercial, and civil projects. The company is built on strong relationships, professionalism, safety, and quality workmanship.

About the Role

Civicon Corporation is looking for a highly organized and proactive Executive Assistant to provide administrative, operational, and communication support in a fast-paced construction business environment.

This role is ideal for someone who is professional, detail-oriented, trustworthy, and able to support a business owner with day-to-day priorities. The Executive Assistant will help manage schedules, communications, documents, meetings, follow-ups, and general office coordination. The role will also provide support with basic social media and company marketing tasks, helping promote Civicon’s projects, company updates, and brand presence online.

Key Responsibilities

Executive & Administrative Support

Provide direct administrative support to the President.
Manage calendars, meetings, appointments, and daily scheduling.
Prepare, edit, and organize emails, letters, reports, presentations, and other business documents.
Assist with follow-ups on behalf of the President with internal teams, clients, vendors, subcontractors, and business partners.
Screen and prioritize calls, emails, and requests.
Coordinate meetings, including booking rooms, preparing agendas, taking notes, and tracking action items.
Maintain confidential company and executive information with professionalism and discretion.
Assist with travel arrangements, reservations, event planning, and other executive needs.
Organize and maintain digital and physical files.

Business & Office Coordination

Support the President with daily business operations and administrative priorities.
Track outstanding items, deadlines, approvals, and follow-ups.
Assist with coordinating documents for projects, vendors, clients, and internal departments.
Communicate with staff, management, and external contacts in a professional manner.
Help prepare information for meetings, proposals, company updates, and presentations.
Support general office administration as needed.

Social Media & Marketing Support

Assist with creating and posting basic social media content for platforms such as LinkedIn.
Help collect project photos, company updates, employee highlights, and event content.
Work with internal teams to gather information for posts and marketing materials.
Draft captions and simple company announcements.
Help maintain a professional and consistent company brand online.
Support website or marketing updates when required.
Coordinate with external marketing vendors, photographers, or designers when needed.

Qualifications

Minimum 3–5 years of experience as an Executive Assistant, Administrative Assistant, Office Coordinator, or similar role.
Previous experience supporting a President, business owner, senior executive, or leadership team is strongly preferred.
Post-secondary education in Business Administration, Office Administration, Communications, Marketing, or a related field is preferred.
Experience working in a small-to-medium-sized business is considered an asset.
Experience in the construction, civil, engineering, trades, or related industry is an asset but not required.
Strong experience managing calendars, scheduling meetings, preparing documents, and handling executive-level follow-ups.
Excellent written and verbal communication skills.
Strong organizational and time-management skills with the ability to manage multiple priorities.
High level of professionalism, discretion, and confidentiality.
Strong attention to detail and ability to work independently with minimal supervision.
Proficient with Microsoft Office, including Outlook, Word, Excel, PowerPoint, and Teams.
Basic knowledge or hands-on experience with social media platforms, including LinkedIn, Instagram, and Facebook.
Experience creating simple social media posts, captions, company announcements, or marketing content is an asset.
Valid driver’s licence and access to a vehicle is an asset, depending on business needs.

Skills & Competencies

Strong communication skills
Discretion and confidentiality
Organization and follow-up
Problem-solving
Professionalism
Attention to detail
Adaptability
Social media awareness
Ability to take initiative
Strong judgment and discretion

Apply on LinkedIn About employer

More about this job

Responsibilities

Provide direct administrative and operational support to the President, including managing schedules, communications, documents, meetings, follow-ups, and confidential information. Coordinate office and business activities and assist with social media content, company updates, and marketing tasks.

Requirements

Requires 3–5 years of experience in an executive assistant, administrative assistant, office coordinator, or similar role; experience supporting a senior leader is strongly preferred. Candidates should have strong organizational, communication, discretion, and follow-up skills, proficiency with Microsoft Office, and basic social media knowledge; related post-secondary education is preferred.

Skills

Calendar Management
Meeting Coordination
Executive Support
Business Communication
Document Preparation
Organization and Follow-Up
Confidentiality
Time Management
Attention to Detail
Microsoft Office
Outlook
Word
Excel
PowerPoint
Microsoft Teams
Social Media Content

Visa sponsorship

Not detected in the job text

Keywords

Executive Assistant
Administrative Support
Calendar Management
Meeting Coordination
Executive Scheduling
Document Preparation
Email Management
Confidential Information
Office Coordination
Business Operations
Follow-Up Tracking
Microsoft Office
Outlook
Word
Excel
PowerPoint
Microsoft Teams
LinkedIn
Instagram
Facebook
Social Media Content
Marketing Materials
Construction
Civil Engineering
Infrastructure
Project Coordination
Vendor Coordination
Event Planning

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Office & administration jobs in Canada

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