Office & administration jobs in Canada

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Added 11 days ago
MD
procurement manager
MS DRYWALL LIMITED
Delta, BC
- Full-time
Added 11 days ago
S
Administrative Secretary
Sanya’k̓ula
Vancouver, BC
- Full-time
Added 11 days ago
TR
Commercial Property Manager
Taylor Ryan Executive Search Partners
Toronto, ON · Etobicoke, ON
- $95,000 to $120,000 CAD / year
- Full-time
…ownership of a mixed commercial portfolio - retail, industrial, office, and medical - its budgets and recoveries, lease administration, buildings, and client relationships. This is a…
Added 11 days ago
VI
Office Manager
Verge Immigration Services Inc. | Licensed Foreign Worker Recruiters in Canada
Winnipeg, MB
- Full-time
…the tone for everything that follows. We are looking for an Office Manager / Coordinator to lead the front of our office: our phones, inbox and consultation calendar. You will make sure…
Added 11 days ago
V
Admin Assistant II
Vale
Canada
- Full-time
…professional environment, coordinate front-desk operations, support office administration activities, and contribute to the smooth day-to-day functioning of our Toronto corporate…
Added 11 days ago
G&
Managing Director
Groom & Associés / Associates
Montreal, QC
- Full-time
Added 11 days ago
DC
Residential Cleaning Operations Supervisor
Double Clean Group
Calgary, AB
- Full-time
Added 11 days ago
LG
Administrative Assistant
Lawen Group
Halifax, NS
- Full-time
As a cornerstone of our dynamic Head Office Team, the Administrative Assistant will be the heartbeat of our daily operations. You will provide exceptional customer service to both the…
Added 11 days ago
SS
Office Administrator / CRA Specialist
Sansar Solutions Inc.
Vancouver, BC
- Full-time
Office Administrator / CRA Specialist (Part-Time):
Added 11 days ago
CA
Contract Administrator Lead
Cumulus Architects
Toronto, ON · Greater Toronto Area, Canada
- Full-time
Contribute to and follow the construction administration processes and standards established in the office
Added 11 days ago
NS
Administrative Assistant - Primary Health Care Network
Nova Scotia Health Authority
NS · Nova Scotia, Canada
- Full-time
Post-secondary diploma in a recognized office administration, business administration or secretarial program
Added 11 days ago
SD
School Administrative Assistant
School District 5 Southeast Kootenay
Fernie, BC
- Full-time
Must Have The Ability To
Added 11 days ago
FC
Contract Manager
FCC Construcción
Toronto, ON
- Contract
Must have a degree in Law, Engineering, or other strong Technical background
Added 11 days ago
NB
Regional Administrative Manager
National Bank of Canada
Calgary, AB
- Full-time
…the wealth management industry, ideally in branch operations, administration, advisory support, or leadership roles.• Demonstrate experience leading teams, including recruitment, employee…
Added 11 days ago
CO
Administrative Assistant 3 - Records
City of Saint John
Saint John, NB
- Full-time
A community college diploma in Office Administration, a university Business Certificate 1 or an equivalent program.
Added 11 days ago
RU
Senior Receptionist & Switchboard
Ricoh USA, Inc.
Toronto, ON
- Full-time
Added 11 days ago
RS
On-Call Administrative Assistant
Richmond School District No. 38
Richmond, BC
- Part-time
At least one year experience working in an office setting;
Added 11 days ago
EG
Administrative Assistant Contract 3 months
Emterra Group
Surrey, BC
- Contract
Basic computer skills and proficiency in Microsoft Office, particularly Excel.
Added 11 days ago
NH
ADMINISTRATIVE ASSISTANT (UHNBC TOWER)
Northern Health - BC
Prince George, BC
- Full-time
Added 11 days ago
SR
Commercial Property Manager
Servis Realty Inc.
AB · Edmonton, AB
- Full-time
oversee the daily operations and long-term performance of a mixed office and
Added 11 days ago
SR
Commercial Property Manager - Industrial
Servis Realty Inc.
AB · Edmonton, AB
- Full-time
Commercial Property Manager - Suburban Office & Industrial
Added 11 days ago
TI
Administrative Manager (Controller)
ThreePDS Inc.
Terrebonne, QC
- $95,000 to $110,000 CAD / year
- Full-time
Added 11 days ago
SG
Payroll, Accounting & Human Resources Administrator
S3 Group Ltd.
Medicine Hat, AB
- Full-time
Added 11 days ago
HA
Senior Administrative Coordinator
HALO Air Ambulance
Medicine Hat, AB
- Full-time
…and records management, travel planning, Board and governance administration, and administrative support for organizational, donor, communications, and operational…
Added 11 days ago
MD
WIC Administrative Assistant - Office & Administrative Specialist Senior
Minnesota Direct Care and Treatment
Saint-Paul, NB · St.-Paul, NB
- Full-time
Work Shift/Work Hours: Day Shift / 8 a.m

Civicon Corporation

Executive Assistant

Bolton, ON, Canada

Full-time

Apply on LinkedIn About employer

Applications open in a new tab.

Job details

Job type: Full-time
Apply by: Apr 27, 2027
Experience: Minimum 3–5 years of experience as an Executive Assistant, Administrative Assistant, Office Coordinator, or similar role.
Posting language: English
Posted: Oct 29, 2026

Original job description

Executive Assistant

Location: Bolton, Ontario

Reports To: President

Job Type: Full-time, Permanent

About Civicon Corporation

Civicon Corporation is a Canadian construction and civil engineering company headquartered in Bolton, Ontario. Civicon provides construction services across infrastructure, concrete forming, sewer and watermain, industrial, commercial, and civil projects. The company is built on strong relationships, professionalism, safety, and quality workmanship.

About the Role

Civicon Corporation is looking for a highly organized and proactive Executive Assistant to provide administrative, operational, and communication support in a fast-paced construction business environment.

This role is ideal for someone who is professional, detail-oriented, trustworthy, and able to support a business owner with day-to-day priorities. The Executive Assistant will help manage schedules, communications, documents, meetings, follow-ups, and general office coordination. The role will also provide support with basic social media and company marketing tasks, helping promote Civicon’s projects, company updates, and brand presence online.

Key Responsibilities

Executive & Administrative Support

Provide direct administrative support to the President.
Manage calendars, meetings, appointments, and daily scheduling.
Prepare, edit, and organize emails, letters, reports, presentations, and other business documents.
Assist with follow-ups on behalf of the President with internal teams, clients, vendors, subcontractors, and business partners.
Screen and prioritize calls, emails, and requests.
Coordinate meetings, including booking rooms, preparing agendas, taking notes, and tracking action items.
Maintain confidential company and executive information with professionalism and discretion.
Assist with travel arrangements, reservations, event planning, and other executive needs.
Organize and maintain digital and physical files.

Business & Office Coordination

Support the President with daily business operations and administrative priorities.
Track outstanding items, deadlines, approvals, and follow-ups.
Assist with coordinating documents for projects, vendors, clients, and internal departments.
Communicate with staff, management, and external contacts in a professional manner.
Help prepare information for meetings, proposals, company updates, and presentations.
Support general office administration as needed.

Social Media & Marketing Support

Assist with creating and posting basic social media content for platforms such as LinkedIn.
Help collect project photos, company updates, employee highlights, and event content.
Work with internal teams to gather information for posts and marketing materials.
Draft captions and simple company announcements.
Help maintain a professional and consistent company brand online.
Support website or marketing updates when required.
Coordinate with external marketing vendors, photographers, or designers when needed.

Qualifications

Minimum 3–5 years of experience as an Executive Assistant, Administrative Assistant, Office Coordinator, or similar role.
Previous experience supporting a President, business owner, senior executive, or leadership team is strongly preferred.
Post-secondary education in Business Administration, Office Administration, Communications, Marketing, or a related field is preferred.
Experience working in a small-to-medium-sized business is considered an asset.
Experience in the construction, civil, engineering, trades, or related industry is an asset but not required.
Strong experience managing calendars, scheduling meetings, preparing documents, and handling executive-level follow-ups.
Excellent written and verbal communication skills.
Strong organizational and time-management skills with the ability to manage multiple priorities.
High level of professionalism, discretion, and confidentiality.
Strong attention to detail and ability to work independently with minimal supervision.
Proficient with Microsoft Office, including Outlook, Word, Excel, PowerPoint, and Teams.
Basic knowledge or hands-on experience with social media platforms, including LinkedIn, Instagram, and Facebook.
Experience creating simple social media posts, captions, company announcements, or marketing content is an asset.
Valid driver’s licence and access to a vehicle is an asset, depending on business needs.

Skills & Competencies

Strong communication skills
Discretion and confidentiality
Organization and follow-up
Problem-solving
Professionalism
Attention to detail
Adaptability
Social media awareness
Ability to take initiative
Strong judgment and discretion

Apply on LinkedIn About employer

More about this job

Responsibilities

Provide direct administrative and operational support to the President, including managing schedules, communications, documents, meetings, follow-ups, and confidential information. Coordinate office and business activities and assist with social media content, company updates, and marketing tasks.

Requirements

Requires 3–5 years of experience in an executive assistant, administrative assistant, office coordinator, or similar role; experience supporting a senior leader is strongly preferred. Candidates should have strong organizational, communication, discretion, and follow-up skills, proficiency with Microsoft Office, and basic social media knowledge; related post-secondary education is preferred.

Skills

Calendar Management
Meeting Coordination
Executive Support
Business Communication
Document Preparation
Organization and Follow-Up
Confidentiality
Time Management
Attention to Detail
Microsoft Office
Outlook
Word
Excel
PowerPoint
Microsoft Teams
Social Media Content

Visa sponsorship

Not detected in the job text

Keywords

Executive Assistant
Administrative Support
Calendar Management
Meeting Coordination
Executive Scheduling
Document Preparation
Email Management
Confidential Information
Office Coordination
Business Operations
Follow-Up Tracking
Microsoft Office
Outlook
Word
Excel
PowerPoint
Microsoft Teams
LinkedIn
Instagram
Facebook
Social Media Content
Marketing Materials
Construction
Civil Engineering
Infrastructure
Project Coordination
Vendor Coordination
Event Planning

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Office & administration jobs in Canada

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Office & administration jobs in Canada