Find work in Canada.

534,319 jobs across our Canadian network. How we count

Jobs in Canada

25+ jobs

Email me new jobs Save this search

Added 10 mins ago
GS
MISC 26/27 - 13: Human Resource Services Assistant (Full Time)
Greater St. Albert Catholic Regional School Division, Number
St. Albert, AB
- Full-time
Position: Under the direction of the Human Resource Services Manager and the Assistant Superintendent of Human Resource Services, the Human Resource Services Assistant will perform duties…
Added 10 mins ago
R
Assistant Resident Manager
Realstar
Cornwall, ON
- Full-time
We are currently seeking an Assistant Resident Manager to live and work at one of our properties in Cornwall. This position would require you to live on-site and work four weekdays each…
Added 1 hour ago
TH
SUPERVISEUR 42/78/30
The Home Depot Canada
Moncton, NB
- Full-time
Reviewing sales & other reports while working with assistant manager to make recommendations for improvement on; inventory, overhead organization and cross merchandising in order to drive…
Added 1 hour ago
TH
Department Supervisor Full Time (BARRIE)
The Home Depot Canada
Barrie, ON
- Full-time
Reviewing sales & other reports while working with assistant manager to make recommendations for improvement on; inventory, overhead organization and cross merchandising in order to drive…
Added 1 hour ago
EL
Store Manager Store Manager
Estée Lauder Companies
Vancouver, BC
- Full-time
…role with exposure to business planning, consumer insights, event management, customer relationship management and front line marketing will provide you with the all-round skills needed to…
Added 1 hour ago
TH
SUPERVISEUR 26/27
The Home Depot Canada
Barrie, ON
- Full-time
Reviewing sales & other reports while working with assistant manager to make recommendations for improvement on; inventory, overhead organization and cross merchandising in order to drive…
Added 1 hour ago
VC
Community Care Assistant (Community Health Worker)
Vancouver Coastal Health
Powell River, BC
- Full-time
…established vision and values of the organization, the Community Care Assistant works under the direction works under the direction of the Supervisor/Coordinator/Manager or delegate to…
Added 1 hour ago
B
Events Assistant
Boomerang
Toronto, ON
- Full-time
Boomerang is growing its Toronto team and hiring an Events Assistant to represent brands at live events, pop-ups and in-store promotions across the GTA. If you love talking to people,…
Added 1 hour ago
TH
Department Supervisor Full Time (MONCTON)
The Home Depot Canada
Moncton, NB
- Full-time
Reviewing sales & other reports while working with assistant manager to make recommendations for improvement on; inventory, overhead organization and cross merchandising in order to drive…
Added 1 hour ago
M
Administration Assistant (Contract)
Morguard
Prince George, BC
- Full-time
The Administrative Assistant is accountable to the Manager or the Director of a function, department or office for ensuring that all daily administrative and other function-specific support…
Added 1 hour ago
MD
WIC Administrative Assistant - Office & Administrative Specialist Senior
Minnesota Direct Care and Treatment
Saint-Paul, NB · St.-Paul, NB
- Full-time
Working Title: WIC Administrative Assistant - Office & Administrative Specialist Senior
Added 1 hour ago
MD
Office & Admin Specialist Sr
Minnesota Direct Care and Treatment
Saint-Paul, NB · St.-Paul, NB
- Full-time
Employer paid life insurance to provide support for your family in the event of death
Added 1 hour ago
ND
Office Assistant - FTR - Burnaby - Onsite 1
NTT DATA North America
Burnaby, BC
- Temporary
We are currently seeking a Office Assistant - FTR - Burnaby - Onsite 1 to join our team in Burnaby, British Columbia (CA-BC), Canada (CA).
Added 1 hour ago
MU
ACADEMIC PROGRAM ASSISTANT (BAND LEVEL 4)
Memorial University, Newfoundland and Labrador
St. John's, NL
- Full-time
…providing administrative support for educational events, including event registration, catering, and supply orders; working closely with the administrators of educational experiences to…
Added 1 hour ago
RC
Executive Assistant to the Bishop
Roman Catholic Diocese of Hamilton, Ontario
Hamilton, ON
- Full-time
The Office of the Bishop with the Diocese of Hamilton is looking for a fulltime Executive Assistant to the Bishop. Reporting to the Bishop of Hamilton, this position offers a competitive…
Added 1 hour ago
VF
Executive Assistant & Business Coordinator, Private Client Services
Ventum Financial
Vancouver, BC
- Contract
Support Vancouver marketing activities, advisor communications, materials, and event coordination in partnership with Marketing.
Added 1 hour ago
CC
Executive Assistant
Civicon Corporation
Bolton, ON
- Full-time
Civicon Corporation is looking for a highly organized and proactive Executive Assistant to provide administrative, operational, and communication support in a fast-paced construction…
Added 1 hour ago
GI
Global Employee Success & People Assistant
GuestTek Interactive Entertainment Ltd.
Okotoks, AB
- Full-time
…People & Culture team as a Global Employee Success & People Assistant. This role suits someone who likes keeping things running smoothly, manages many moving pieces at once, and takes pride…
Added 2 hours ago
TH
SUPERVISEUR 42/78/30
The Home Depot Canada
Lethbridge, AB
- Full-time
Reviewing sales & other reports while working with assistant manager to make recommendations for improvement on; inventory, overhead organization and cross merchandising in order to drive…
Added 2 hours ago
TH
Department Supervisor Full-Time - 7170 Lethbridge
The Home Depot Canada
Lethbridge, AB
- Full-time
Reviewing sales & other reports while working with assistant manager to make recommendations for improvement on; inventory, overhead organization and cross merchandising in order to drive…
Added 2 hours ago
QM
Executive Assistant - Ottawa
Quantum Management Services Ltd.
Ottawa, ON
- $65,000 to $80,000 CAD / year
- Full-time
Our client is seeking an Executive Assistant to work closely with the CEO and support the Board of Directors of a small, collaborative not-for-profit organization. This varied opportunity…
Added 2 hours ago
LM
Manager, Workplace Operations & Executive Support - Canada
Liberty Mutual Canada
Toronto, ON
- Full-time
…Mutual Canada workplaces and the Canadian Centralized Executive Assistant team. The role is accountable for facilities and front-of-house services, workplace experience, executive support,…
Added 2 hours ago
UO
Department Secretary
University of Victoria
Victoria, BC
- Full-time
…responsible for the coordination of day-to-day activities, event support and general office administration, financial and related accounting responsibilities. Duties also include department…
Added 3 hours ago
SA
Academic and Operations Associate
Southpointe Academy
Tsawwassen, BC
- Full-time
Provide executive administrative support to the Senior School Principal, as well as to the Assistant Principal, Vice Principal, teachers and counselors as requested by the Principal;
Added 3 hours ago
V
Corporate Services Assistant
voestalpine
Richmond, BC
- $22 to $25 CAD / hour
- Full-time
We are currently looking for a Corporate Services Assistant to join our team in Richmond, BC. This position will be working 30 to 40 hours per week.

Civicon Corporation

Executive Assistant

Bolton, ON, Canada

Full-time

Apply About employer

Applications open in a new tab.

Job details

Job type: Full-time
Apply by: Apr 27, 2027
Experience: Minimum 3–5 years of experience as an Executive Assistant, Administrative Assistant, Office Coordinator, or similar role.
Posting language: English
Posted: Oct 29, 2026

Original job description

Executive Assistant

Location: Bolton, Ontario

Reports To: President

Job Type: Full-time, Permanent

About Civicon Corporation

Civicon Corporation is a Canadian construction and civil engineering company headquartered in Bolton, Ontario. Civicon provides construction services across infrastructure, concrete forming, sewer and watermain, industrial, commercial, and civil projects. The company is built on strong relationships, professionalism, safety, and quality workmanship.

About the Role

Civicon Corporation is looking for a highly organized and proactive Executive Assistant to provide administrative, operational, and communication support in a fast-paced construction business environment.

This role is ideal for someone who is professional, detail-oriented, trustworthy, and able to support a business owner with day-to-day priorities. The Executive Assistant will help manage schedules, communications, documents, meetings, follow-ups, and general office coordination. The role will also provide support with basic social media and company marketing tasks, helping promote Civicon’s projects, company updates, and brand presence online.

Key Responsibilities

Executive & Administrative Support

Provide direct administrative support to the President.
Manage calendars, meetings, appointments, and daily scheduling.
Prepare, edit, and organize emails, letters, reports, presentations, and other business documents.
Assist with follow-ups on behalf of the President with internal teams, clients, vendors, subcontractors, and business partners.
Screen and prioritize calls, emails, and requests.
Coordinate meetings, including booking rooms, preparing agendas, taking notes, and tracking action items.
Maintain confidential company and executive information with professionalism and discretion.
Assist with travel arrangements, reservations, event planning, and other executive needs.
Organize and maintain digital and physical files.

Business & Office Coordination

Support the President with daily business operations and administrative priorities.
Track outstanding items, deadlines, approvals, and follow-ups.
Assist with coordinating documents for projects, vendors, clients, and internal departments.
Communicate with staff, management, and external contacts in a professional manner.
Help prepare information for meetings, proposals, company updates, and presentations.
Support general office administration as needed.

Social Media & Marketing Support

Assist with creating and posting basic social media content for platforms such as LinkedIn.
Help collect project photos, company updates, employee highlights, and event content.
Work with internal teams to gather information for posts and marketing materials.
Draft captions and simple company announcements.
Help maintain a professional and consistent company brand online.
Support website or marketing updates when required.
Coordinate with external marketing vendors, photographers, or designers when needed.

Qualifications

Minimum 3–5 years of experience as an Executive Assistant, Administrative Assistant, Office Coordinator, or similar role.
Previous experience supporting a President, business owner, senior executive, or leadership team is strongly preferred.
Post-secondary education in Business Administration, Office Administration, Communications, Marketing, or a related field is preferred.
Experience working in a small-to-medium-sized business is considered an asset.
Experience in the construction, civil, engineering, trades, or related industry is an asset but not required.
Strong experience managing calendars, scheduling meetings, preparing documents, and handling executive-level follow-ups.
Excellent written and verbal communication skills.
Strong organizational and time-management skills with the ability to manage multiple priorities.
High level of professionalism, discretion, and confidentiality.
Strong attention to detail and ability to work independently with minimal supervision.
Proficient with Microsoft Office, including Outlook, Word, Excel, PowerPoint, and Teams.
Basic knowledge or hands-on experience with social media platforms, including LinkedIn, Instagram, and Facebook.
Experience creating simple social media posts, captions, company announcements, or marketing content is an asset.
Valid driver’s licence and access to a vehicle is an asset, depending on business needs.

Skills & Competencies

Strong communication skills
Discretion and confidentiality
Organization and follow-up
Problem-solving
Professionalism
Attention to detail
Adaptability
Social media awareness
Ability to take initiative
Strong judgment and discretion

Apply About employer

More about this job

Responsibilities

Provide direct administrative and operational support to the President, including managing schedules, communications, documents, meetings, follow-ups, and confidential information. Coordinate office and business activities and assist with social media content, company updates, and marketing tasks.

Requirements

Requires 3–5 years of experience in an executive assistant, administrative assistant, office coordinator, or similar role; experience supporting a senior leader is strongly preferred. Candidates should have strong organizational, communication, discretion, and follow-up skills, proficiency with Microsoft Office, and basic social media knowledge; related post-secondary education is preferred.

Skills

Calendar Management
Meeting Coordination
Executive Support
Business Communication
Document Preparation
Organization and Follow-Up
Confidentiality
Time Management
Attention to Detail
Microsoft Office
Outlook
Word
Excel
PowerPoint
Microsoft Teams
Social Media Content

Visa sponsorship

Not detected in the job text

Keywords

Executive Assistant
Administrative Support
Calendar Management
Meeting Coordination
Executive Scheduling
Document Preparation
Email Management
Confidential Information
Office Coordination
Business Operations
Follow-Up Tracking
Microsoft Office
Outlook
Word
Excel
PowerPoint
Microsoft Teams
LinkedIn
Instagram
Facebook
Social Media Content
Marketing Materials
Construction
Civil Engineering
Infrastructure
Project Coordination
Vendor Coordination
Event Planning

Report this job