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Added 3 hours ago
General Relief Support Workers - Residential Program
CASS Human Resources
Calgary, AB
The field of human services provides meaningful work. What you do has a purpose, and you know it directly impacts and contributes to an individual’s well-being while supporting the…
Added 4 hours ago
FC
Linehaul Coordinator
FedEx Canada
Woodbridge, ON
- Part-time
Collaborates with other FedEx field operations to efficiently and effectively plan both contractor and equipment needs to ensure sufficient coverage for trailer movements.
Added 4 hours ago
AB
National Service Coordinator (Retail & Fixtures)
ACI Brands Inc.
Oakville, ON
- $55,000 CAD / year
- Full-time
A National Service Coordinator (Retail & Fixtures) is typically responsible for ensuring retail fixtures, displays, shelving, signage, and store equipment are installed, maintained,…
Added 4 hours ago
CO
Growth Coordinator
City of Saint John
Saint John, NB
- Full-time
The Growth Coordinator is responsible for the coordination and implementation of key strategies, actions, and operations to improve growth outcomes for the City of Saint John. Housed within…
Added 7 hours ago
DC
International Enrolment Operations Coordinator
Douglas College
New Westminster, BC
- Full-time
A minimum a bachelor’s degree in business, computer science, social sciences or related field from a recognized post-secondary educational institution, plus five years of current relevant…
Added 7 hours ago
M
Commissioning Piping Coordinator
Manpower
AB · Edmonton, AB
- Contract
The Piping Commissioning Management Coordinator is a key member of the Construction Management Team and serves as the Owner's field representative and execution leader for all assigned…
Added 7 hours ago
GC
Coordinator, Environment
Glencore Canada
Elkford, BC
- $95,000 to $113,000 CAD / year
- Full-time
Reporting to the Lead, Environment, the Coordinator Environment, Systems is responsible for supporting and coordinating the execution of compliance, regulatory permitting, and internal…
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BC
Digital Construction and Innovation Coordinator
Bird Construction
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- Full-time
…Construction Reality Capture & Survey Specialist is a hands-on, field-focused role at the intersection of construction, surveying, drones, LiDAR, laser scanning, and BIM. Using advanced…
Added 8 hours ago
RS
Operations Coordinator
Rockwood Service Corporation
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Echo NDE is currently seeking an Operations Coordinator to join our team in Red Deer, AB.
Added 8 hours ago
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Director, Oversight and Accountability - State Program Administrator Coordinator
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Saint-Paul, NB · St.-Paul, NB
- Full-time
Job Class: State Program Administrator, Coordinator
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Inventory Coordinator
Martin Brower UK and Ireland
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Requires a post-secondary education in Supply Chain/Logistics or a related field, or equivalent experience
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VB
Admin Assistant II
Vale Base Metals
Toronto, ON
- Full-time
…welcoming and professional environment, coordinate front-desk operations, support office administration activities, and contribute to the smooth day-to-day functioning of our Toronto…
Added 9 hours ago
HC
Business System Support Specialist
HearingLife Canada
Toronto, ON · North York, ON
- Full-time
Collaborate cross-departmentally and with Field Teams regarding system gaps, solutions, and implications on operations, in coordination with the Systems Development Coordinator
Added 9 hours ago
RF
Logistics Coordinator
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Markham, ON
- $19 to $23 CAD / hour
- Full-time
Previous experience in logistics, supply chain, distribution, warehouse operations, inventory management, retail operations, or a related field is an asset.
Added 9 hours ago
SR
Human Resources Coordinator
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We are currently seeking a detail-oriented and organized HR Coordinator to support day-to-day human resources operations within a dynamic and collaborative environment.
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The program coordinator 1 (PC1) plans, implements and oversees the day to day activities of a program in this CARF accredited agency. PC1 participates in program development, formulation of…
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Admin Assistant II
Vale
Canada
- Full-time
…welcoming and professional environment, coordinate front-desk operations, support office administration activities, and contribute to the smooth day-to-day functioning of our Toronto…
Added 9 hours ago
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Project Coordinator
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- Full-time
Support Site Superintendents with field operations and subcontractor coordination.
Added 9 hours ago
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Coordinator, Mental Health & Wellness
Algoma University
Brampton, ON
- $82,387 to $102,983 CAD / year
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Algoma University has an existing vacancy in the position of Mental Health & Wellness Coordinator. Reporting to the Manager, Student Wellbeing, the Mental Health and Wellness Coordinator…
Added 9 hours ago
G
Coordinator, Environment
Glencore
Elkford, BC
- $95,000 to $113,000 CAD / year
- Full-time
Reporting to the Lead, Environment, the Coordinator Environment, Systems is responsible for supporting and coordinating the execution of compliance, regulatory permitting, and internal…
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- Full-time
Working closely with the Director, the Head of School will provide leadership across academics, operations, people, finance, compliance, and enrolment. This is an opportunity for a leader…
Added 9 hours ago
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Growth Coordinator
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The Growth Coordinator is responsible for the coordination and implementation of key strategies, actions, and operations to improve growth outcomes for the City of Saint John. Housed within…
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EG
Administrative Assistant Contract 3 months
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We are currently seeking an Administrative Data Coordinator to support our waste management operations in Metro Vancouver. This role will be responsible for collating, verifying, and…
Added 9 hours ago
TM
Logistics Coordinator
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- $50,000 CAD / year
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…inventoried, inspected, packaged, tracked, shipped and received so our field teams have the equipment they need to support…
Added 9 hours ago
HF
Freight Coordinator
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- Full-time
Role Description The Freight Coordinator is a full-time, on-site role based in Canada, responsible for organizing and overseeing daily freight movements. This position manages booking and…

Civicon Corporation

Executive Assistant

Bolton, ON, Canada

Full-time

Apply About employer

Applications open in a new tab.

Job details

Job type: Full-time
Apply by: Apr 27, 2027
Experience: Minimum 3–5 years of experience as an Executive Assistant, Administrative Assistant, Office Coordinator, or similar role.
Posting language: English
Posted: Oct 29, 2026

Original job description

Executive Assistant

Location: Bolton, Ontario

Reports To: President

Job Type: Full-time, Permanent

About Civicon Corporation

Civicon Corporation is a Canadian construction and civil engineering company headquartered in Bolton, Ontario. Civicon provides construction services across infrastructure, concrete forming, sewer and watermain, industrial, commercial, and civil projects. The company is built on strong relationships, professionalism, safety, and quality workmanship.

About the Role

Civicon Corporation is looking for a highly organized and proactive Executive Assistant to provide administrative, operational, and communication support in a fast-paced construction business environment.

This role is ideal for someone who is professional, detail-oriented, trustworthy, and able to support a business owner with day-to-day priorities. The Executive Assistant will help manage schedules, communications, documents, meetings, follow-ups, and general office coordination. The role will also provide support with basic social media and company marketing tasks, helping promote Civicon’s projects, company updates, and brand presence online.

Key Responsibilities

Executive & Administrative Support

Provide direct administrative support to the President.
Manage calendars, meetings, appointments, and daily scheduling.
Prepare, edit, and organize emails, letters, reports, presentations, and other business documents.
Assist with follow-ups on behalf of the President with internal teams, clients, vendors, subcontractors, and business partners.
Screen and prioritize calls, emails, and requests.
Coordinate meetings, including booking rooms, preparing agendas, taking notes, and tracking action items.
Maintain confidential company and executive information with professionalism and discretion.
Assist with travel arrangements, reservations, event planning, and other executive needs.
Organize and maintain digital and physical files.

Business & Office Coordination

Support the President with daily business operations and administrative priorities.
Track outstanding items, deadlines, approvals, and follow-ups.
Assist with coordinating documents for projects, vendors, clients, and internal departments.
Communicate with staff, management, and external contacts in a professional manner.
Help prepare information for meetings, proposals, company updates, and presentations.
Support general office administration as needed.

Social Media & Marketing Support

Assist with creating and posting basic social media content for platforms such as LinkedIn.
Help collect project photos, company updates, employee highlights, and event content.
Work with internal teams to gather information for posts and marketing materials.
Draft captions and simple company announcements.
Help maintain a professional and consistent company brand online.
Support website or marketing updates when required.
Coordinate with external marketing vendors, photographers, or designers when needed.

Qualifications

Minimum 3–5 years of experience as an Executive Assistant, Administrative Assistant, Office Coordinator, or similar role.
Previous experience supporting a President, business owner, senior executive, or leadership team is strongly preferred.
Post-secondary education in Business Administration, Office Administration, Communications, Marketing, or a related field is preferred.
Experience working in a small-to-medium-sized business is considered an asset.
Experience in the construction, civil, engineering, trades, or related industry is an asset but not required.
Strong experience managing calendars, scheduling meetings, preparing documents, and handling executive-level follow-ups.
Excellent written and verbal communication skills.
Strong organizational and time-management skills with the ability to manage multiple priorities.
High level of professionalism, discretion, and confidentiality.
Strong attention to detail and ability to work independently with minimal supervision.
Proficient with Microsoft Office, including Outlook, Word, Excel, PowerPoint, and Teams.
Basic knowledge or hands-on experience with social media platforms, including LinkedIn, Instagram, and Facebook.
Experience creating simple social media posts, captions, company announcements, or marketing content is an asset.
Valid driver’s licence and access to a vehicle is an asset, depending on business needs.

Skills & Competencies

Strong communication skills
Discretion and confidentiality
Organization and follow-up
Problem-solving
Professionalism
Attention to detail
Adaptability
Social media awareness
Ability to take initiative
Strong judgment and discretion

Apply About employer

More about this job

Responsibilities

Provide direct administrative and operational support to the President, including managing schedules, communications, documents, meetings, follow-ups, and confidential information. Coordinate office and business activities and assist with social media content, company updates, and marketing tasks.

Requirements

Requires 3–5 years of experience in an executive assistant, administrative assistant, office coordinator, or similar role; experience supporting a senior leader is strongly preferred. Candidates should have strong organizational, communication, discretion, and follow-up skills, proficiency with Microsoft Office, and basic social media knowledge; related post-secondary education is preferred.

Skills

Calendar Management
Meeting Coordination
Executive Support
Business Communication
Document Preparation
Organization and Follow-Up
Confidentiality
Time Management
Attention to Detail
Microsoft Office
Outlook
Word
Excel
PowerPoint
Microsoft Teams
Social Media Content

Visa sponsorship

Not detected in the job text

Keywords

Executive Assistant
Administrative Support
Calendar Management
Meeting Coordination
Executive Scheduling
Document Preparation
Email Management
Confidential Information
Office Coordination
Business Operations
Follow-Up Tracking
Microsoft Office
Outlook
Word
Excel
PowerPoint
Microsoft Teams
LinkedIn
Instagram
Facebook
Social Media Content
Marketing Materials
Construction
Civil Engineering
Infrastructure
Project Coordination
Vendor Coordination
Event Planning

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