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Added 8 mins ago
1
Treatment Coordinator-Landmark Dental Centre, Sidney BC
123Dentist
Sidney, BC
- $30 to $35 CAD / hour
- Part-time
Completion of a Dental Administration Program or Licensed Dental Assistant (LDA) program is considered an asset.
Added 1 hour ago
SI
Dishwasher
Shannex Incorporated
Truro, NS
- Part-time
We are searching for a Kitchen Assistant (Dishwasher) to join our Parkland Truro team based in Truro, Nova Scotia.
Added 1 hour ago
SC
Jr High and High School Office Administrator
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AB · Edmonton, AB
- Internship
…organizational communications. This position reports to the Assistant…
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Administrative Assistant (Full-Time)
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West Vancouver, BC
- Full-time
PARC Retirement Living is an award-winning developer and operator of independent senior-living communities. We’re seeking an Administrative Assistant to join our Westerleigh PARC team in…
Added 2 hours ago
UO
NEIHR Program Assistant
University of Manitoba
Winnipeg, MB
- Part-time
Completion of a formal training program in a related discipline from a recognized institute is required plus three years of directly related experience.
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Chief & Council Secretary
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Vancouver, BC
Coordinate with the Chief’s Admin Assistant and the CAO’s Executive Assistant to organize special events for the Chief and Council;
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Early Childhood Educator Assistant (Casual)
BGC Okanagan
Kelowna, BC
BGC Okanagan is seeking a casual Early Childhood Educator Assistant to join the Early Years program at our Cameron Park club in Kelowna, BC. If you’re enthusiastic about helping children…
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Financial Reporting Analyst, Financial Reporting & Tax
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- Full-time
-Assist Senior /Assistant Manager in providing answers to external auditors on financial statement audits
Added 3 hours ago
UO
Assistant Professor - Psychology
University of Alberta
Camrose, AB
- Full-time
…applications for a tenure-track position in Psychology at the rank of Assistant Professor. The successful candidate will have completed a PhD in Psychology or be near completion by the…
Added 4 hours ago
DU
Director, Counselling & Psychological Services
Dalhousie University
Halifax, NS
- Full-time
…improvement of counselling services for Dalhousie. Reporting to the Assistant Vice-Provost, Campus Living and Student Well-being, Student Affairs, the Director, Counselling & Psychological…
Added 4 hours ago
LB
Senior Underwritter
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- Full-time
…prepare, and draft commercial credit files. They will assist the Senior Director in managing the financing portfolio's…
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Administrative Assistant, Nursing Administration
Sinai Health
Toronto, ON
The Administrative Assistant is an integral member of the Community Partnerships and Cancer and Palliative Program Performance portfolio, supporting the Senior Director and other team…
Added 4 hours ago
Executive Assistant & Board Administrator
The Government of Nova Scotia
Halifax, NS
If you are detail oriented, and want to join a dynamic organization, we have an exciting opportunity for you to explore as an Executive Assistant and Board Administrator.
Added 5 hours ago
C(
Executive Assistant
Clarity (formerly Hiive)
Vancouver, BC
- Full-time
As an Executive Assistant at Clarity, you will be a key partner and the ultimate force multiplier for our executive team. This isn’t a traditional gatekeeper role, you’ll be deeply embedded…
Added 5 hours ago
D
Clinical Laboratory Assistant
Dynacare
Brampton, ON
- Contract
We’re looking for a Clinical Laboratory Assistant to join our Core lab team in Brampton, Ontario. You will be responsible for the preparation of samples and/or reagents for routine…
Added 5 hours ago
VC
Administrative Assistant II, Branch Operations - Full-time
VON Canada (Nova Scotia)
New Minas, NS
- Full-time
The Administrative Assistant II provides scheduling/administrative support to their direct report, oversees office administration and maintains a high level of confidentiality in all…
Added 5 hours ago
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Senior Manager, Corporate Administration / Gestionnaire principal, administration corporative
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Ottawa, ON
- Full-time
Reporting to the Director, Finance, Human Resources and Administration, the Senior Manager, Corporate Administration provides leadership in the implementation of corporate priorities and…
Added 5 hours ago
Graduate Commons Clerical Assistant
University of Saskatchewan
Saskatoon, SK
…programs in the College of Engineering, promoting a positive in-program experience for all graduate students. This includes providing high quality support and assistance in planning and…
Added 7 hours ago
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Administrative Assistant PT
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- $22 to $25 CAD / hour
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Under the Executive Director's direction, the Assistant will anticipate needs, take initiative, and work independently and collaboratively as needed. This position also requires strong…
Added 8 hours ago
CO
Job ID #32269: Administrative Assistant II - Planning
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Hamilton, ON
- Full-time
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ADMINISTRATIVE ASSISTANT II – PLANNING DIVISION
Added 12 hours ago
SE
Regional Sales Leader - Industrial Automation
Schneider Electric
Calgary, AB
- Full-time
…(reimbursement for medical / wellbeing expenses); telemedicine program; 13 paid holidays annually; up to 19 days paid time off in first year; paid family leaves; parental and care leave;…
Added 12 hours ago
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Assembler
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AB · Edmonton, Alberta
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Added 14 hours ago
WO
Physician Assistant - Emergency Services Administration
William Osler Health System
Toronto, ON
- Part-time
…training and promotional opportunities. Guided by our accomplished senior leadership team, together we are driving our vision of patient-inspired health care without…
Added 14 hours ago
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Physician Assistant - Emergency Services Administration
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Toronto, ON
- Part-time
…training and promotional opportunities. Guided by our accomplished senior leadership team, together we are driving our vision of patient-inspired health care without…
Added 15 hours ago
S
Executive Assistant to the CEO
SOCAN
Toronto, ON · North York, ON
- Full-time
Comprehensive, health and dental benefits program

Clarity (formerly Hiive)

Executive Assistant

Vancouver, BC, Canada

Full-time

Apply About employer

Applications open in a new tab.

Job details

Job type: Full-time
Apply by: Nov 7, 2026
Posting language: English
Posted: Oct 8, 2026

Original job description

Clarity is redefining how private companies and their shareholders access liquidity. Through its institutional-grade platform, Clarity brings together buyers, sellers, and issuers to facilitate secondary transactions in venture-backed, pre-IPO companies, introducing efficiency, transparency, and standardization to an otherwise opaque asset class.

Recognized as one of Canada's fastest-growing companies and backed by leading U.S. investors, Clarity is profitable, well-capitalized, and building a high-performance team to meet growing demand and pursue new market opportunities.

Interested in learning more about life at Clarity? Check out our careers page to see how you can grow with us!

As an Executive Assistant at Clarity, you will be a key partner and the ultimate force multiplier for our executive team. This isn’t a traditional gatekeeper role, you’ll be deeply embedded in our daily rhythm, handling everything from high-level project coordination, to the personal logistics that keep our founders focused on the work that moves the business forward. In a company moving as quickly as Clarity, your ability to stay ahead, work with AI-powered tools, and operate with discretion and good judgment will have a direct impact on how effectively our leadership operates.

In This Role, Your Responsibilities Would Include

Acting as a trusted partner to the executive team, managing their time, priorities and logistics so they can operate at their best.
Balancing the professional and the personal: One minute you’re organizing a high-level board deck or coordinating a business trip; the next, you’re tracking down a hard-to-get restaurant reservation, managing a home vendor, or planning a team offsite.
Managing correspondence, priorities, and incoming requests across multiple channels on behalf of the executive team - drafting, routing, and following up with professionalism and speed.
Owning complex, multi-timezone calendars across multiple leaders: anticipating conflicts, making judgement calls and coordinating directly with stakeholders to keep things moving.
Curating seamless travel and experiences, handling flights, accommodation, and travel coordination with creativity and an eye for a good itinerary.
Leading end-to-end logistics for high-stakes meetings, from venue sourcing and coordinating 20-30 meetings schedules, to building briefing materials and every detail in between.
Handling all travel arrangements with precision and creativity, ensuring every trip runs smoothly regardless of what comes up
Preparing high quality documents, presentations, and briefing materials that reflect well on the leaders you support.
Handling a broad range of tasks, professional and personal, with the same level of care, urgency, and discretion.
Keeping confidential information confidential, always.
Staying two steps ahead and solving problems before they become problems.

Required Skills

Tech-forward: You already use AI tools (Gemini, ChatGPT, Claude) to speed up your workflows and know how to effectively prompt.
Exceptional organizational and time-management skills with the ability to juggle competing priorities across multiple leaders.
Strong written and verbal communication - polished, professional, and concise.
Comfortable negotiating with external parties and managing vendor relationships from sourcing through delivery.
Confident managing internal stakeholders at all levels, including senior leadership.
High proficiency in Google Workspace.
Demonstrated ability to handle sensitive and confidential information with discretion.
Proactive, resourceful, and comfortable operating with ambiguity and minimal direction.
Proven experience planning and executing complex travel, domestically and internationally, with a strong eye for logistics, timing, and the unexpected.
Strong attention to detail and follow-through.
Ability to remain composed and effective under pressure.

Preferred Skills

Experience supporting a C-suite or senior executive, ideally in a face paced environment.
Experience in a fast-paced startup, investment, or financial services environment.
A logistical wizard - you’re the person in your friend group who plans the entire trip and thrives on making sure things run smoothly.
Familiarity with project management tools (Notion, Asana, etc.).
A creative streak: whether it's finding an unconventional solution, planning a memorable experience, or presenting information in a fresh way, you bring imagination to your work.
Experience in a Chief of Staff or Senior PA capacity, supporting leaders across both professional and personal priorities.
Post-secondary education in business administration or a related field.

Compensation: Highly competitive compensation commensurate with experience and contribution.

Vancouver, BC: $70,000-$110,000

For this role, the estimated total compensation range is listed above. The actual base salary, variable bonus (if applicable), and options grant will vary based on various factors, including market and individual qualifications objectively assessed during the interview process. The listed range above is a guideline, and the range for this role may be modified.

Benefits & Perks

Opportunity to participate in ownership of a rapidly growing company through our employee stock option plan.
Comprehensive 100% employer-paid health & dental premiums and a Health/Personal Spending Account for Canadian employees. (An employer-subsidized benefits program is available for US-based team members).
If you are based in Vancouver, enjoy a dedicated desk in our Vancouver, BC HQ, in the heart of downtown, with a fridge stocked with healthy snacks and drinks, an onsite gym, and a gorgeous rooftop amenity.
Vancouver based employees enjoy a $20-per-day commuter benefit for every day you work in our downtown HQ.
An engaging social calendar, including bi-weekly catered lunches, bi-weekly “Friday bar,” team workouts, annual summer party, and holiday party, two “onsite” all-team retreats each year, semi-annual team-building events, and Clarity Women’s Network events.
Significant opportunities for growth into team leadership and management roles.
Entrepreneurial culture and a small and dynamic team.
Sponsorship, immigration, and relocation for exceptional candidates.

Clarity is committed to fostering an inclusive workplace where all individuals have an opportunity to succeed.

AI, Automated Tools, And Applicant Privacy Notice

As part of our recruitment and hiring process, Clarity may use automated tools, including artificial intelligence (AI), to assist in screening applications, evaluating candidate qualifications, and supporting interview processes. These tools are designed to support and inform human decision-making and are not used as the sole basis for any employment decision.

We may collect, use, and analyze personal information you provide in connection with your application, including generating insights or inferences to assess job-related qualifications. This information is used for recruitment, evaluation, and compliance purposes in accordance with applicable law.

We take reasonable steps to evaluate and monitor our hiring tools and practices to promote fairness, consistency, and non-discrimination. Where required by applicable law - including in Ontario, Quebec, New York City, Illinois, and California - we conduct or rely on assessments such as bias audits, honor rights related to automated decision-making, and provide additional disclosures on request.

Depending on your location, you may have certain rights with respect to your personal information and the use of automated processing, including the right to request access to, correction of, or deletion of your information, or to receive additional information about our data practices. We honor such rights where required by applicable law.

For accommodation requests or questions about this notice, contact careers@clarity.com.

Apply About employer

More about this job

Responsibilities

Partner with executives to manage complex calendars, correspondence, travel, priorities, and professional and personal logistics. Coordinate high-stakes meetings and projects, prepare polished briefing materials, manage vendors and stakeholders, and handle confidential information with discretion.

Requirements

Candidates should have strong organizational, communication, time-management, and problem-solving skills, high proficiency in Google Workspace, and experience planning complex domestic and international travel. They should be comfortable using AI tools, managing confidential information, negotiating with vendors, and working proactively under pressure; executive or startup experience and post-secondary education are preferred.

Skills

Executive Support
Calendar Management
Travel Coordination
Project Coordination
Meeting and Event Logistics
Google Workspace
AI Tools and Prompting
Written and Verbal Communication
Time Management
Organization
Vendor Negotiation
Stakeholder Management
Confidentiality
Problem-Solving
Document and Presentation Preparation
Multitasking

Benefits

Employee Stock Option Plan
Employer-Paid Health and Dental Premiums
Health and Personal Spending Account
Onsite Gym
Healthy Snacks and Drinks
Commuter Benefit
Catered Lunches
Team Workouts
Company Retreats
Team-Building Events
Growth Opportunities
Visa Sponsorship
Immigration Support
Relocation Support

Visa sponsorship

Detected

Keywords

Executive Assistant
Executive Support
Calendar Management
Google Workspace
Gemini
ChatGPT
Claude
Artificial Intelligence
Prompting
Travel Coordination
International Travel
Project Coordination
Meeting Logistics
Board Decks
Briefing Materials
Vendor Management
Stakeholder Management
Confidential Information
Time Management
Secondary Transactions
Pre-IPO Companies
Financial Services
Startup
Notion
Asana
Chief of Staff
Senior Personal Assistant

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