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Clark Wilson

Office Services Assistant

Vancouver, BC, V6C 3H1, Canada

In addition to a competitive salary of $50,000 – $55,000, we provide a comprehensive benefits package to help you thrive at work and at home:

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Job details

Pay: In addition to a competitive salary of $50,000 – $55,000, we provide a comprehensive benefits package to help you thrive at work and at home:
Posting language: English
Posted: Nov 6, 2026

Original job description

Who We Are

Clark Wilson LLP is a leading, innovative law firm in British Columbia. For over 100 years, we’ve proudly advised clients on a comprehensive range of legal issues and with over 200 professionals serving some of the most recognizable brands in the world, we’ve built a culture of collaboration, inclusivity, and excellence.

As leaders in our markets, we continue to grow by fostering strong relationships, delivering exceptional service, and empowering our people to succeed. We are consistently recognized for our professional achievements, and we take pride in creating a workplace where people enjoy coming to work every day.

How You’ll Help Us Better Service Our Clients

We are seeking an Office Services Assistant to join our Office Services team. This is a full-time, permanent position - ideal for individuals who are eager for growth, committed to excellence, and looking to build their career in a collaborative environment. This role is 100% on site.

What You’ll Be Doing

You are detail-oriented, proactive, and thrive in a team environment. You enjoy contributing to high-quality work while providing outstanding support to clients and colleagues.

Daily responsibilities and tasks include, but are not limited to:

Office Services

Daily mail sorting and delivery;
Coordinating courier services;
High-volume photocopying and print support for legal professionals;
Responding to staff and lawyer requests, including office supplies and furniture moves;
Managing and replenishing copy room supplies, including lifting and moving boxes of paper (up to 25 lbs).

Support the broader needs of the firm and Partnership, including providing coverage during absences, assisting with duties outside regular responsibilities, and responding to evolving operational priorities, as reasonably required.

Host Services

Maintaining shared kitchen (4) and break areas on a daily schedule;
Loading and unloading firm dishwashers while remaining available for time-sensitive clients and meeting needs;
Coordinating service and maintenance for kitchen appliances and coffee equipment;
Stocking and maintaining boardrooms, break areas, and kitchens with appropriate dishware and supplies;
Supporting meetings and events, including room setup, hot beverage service, catered food coordination, and schedule oversight to ensure meetings run smoothly;
Liaising with external vendors and catering partners.

Reception

Providing reception coverage as required.

How You’ll Be a Great Fit for This Role

We’re looking for someone who brings both skills and mindset:

Prior customer service experience;
Experience in a professional services environment;
Excellent verbal and written communication skills;
Flexible and adaptable;
Strong aptitude for technology and comfortable working with MS Office, Windows, and PCs;
Ability to provide outstanding customer service to a variety of internal clients;
The ability to handle stringent deadlines and work with a large volume of tasks, with interruptions and changing priorities;
Excellent organizational skills, with exceptional attention to detail;
The ability to exercise sound judgment, discretion, confidentiality, and adapt to changing demands;
Ability to build rapport with the team, and provide timely support; and
The ability to work both independently and as part of a large collegial team

The Exciting Extras

In addition to a competitive salary of $50,000 – $55,000, we provide a comprehensive benefits package to help you thrive at work and at home:

Health Coverage: Medical, dental, vision, prescriptions, paramedical services, life insurance, and overseas emergency medical care.
Retirement Planning: RRSP matching program.
Pregnancy & Parental Leave: Top-up benefits to 100% of salary for a portion of your leave.
Health & Wellness Spending Account: Flexible coverage for what matters most to you - whether that’s fitness classes, an exercise bike, or your pet’s vet bills.
Recognition: Long service bonuses and celebrations.
Work-Life Balance: Generous vacation, bonus days, five personal days, plus a paid day off on your work anniversary.
Community & Culture: Weekly socials, team-building events, employee appreciation week, and opportunities to give back through firm-led initiatives.
Professional Growth: Training and resources to support your personal and career development.
Referral Program: Generous bonuses for successful employee referrals.

How to Apply

Click the blue “Careers” button to submit your application.

Clark Wilson LLP is proud to be an equal opportunity employer. Diversity, inclusion, and respect are fundamental to our culture - we don’t just celebrate them, we rely on them to drive innovation, foster belonging, and grow together.

To learn more about what it’s like to work at Clark Wilson, visit our Careers Page.

We thank all applicants for their interest. Only those selected for an interview will be contacted.

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More about this job

Responsibilities

The Office Services Assistant is responsible for daily mail distribution, courier coordination, high-volume printing, and maintaining office supplies. Additionally, the role involves managing kitchen and boardroom facilities, supporting firm events, and providing reception coverage as needed.

Requirements

The ideal candidate possesses prior customer service experience within a professional services environment and demonstrates strong organizational and communication skills. Proficiency in MS Office and the ability to handle high-volume tasks with changing priorities are essential for this role.

Skills

Customer service
Communication skills
Organizational skills
Attention to detail
Time management
MS Office
Windows
PC proficiency
Adaptability
Confidentiality
Teamwork
Problem solving
Vendor management
Administrative support

Benefits

Medical insurance
Dental insurance
Vision insurance
Prescription drug coverage
Paramedical services
Life insurance
Overseas emergency medical care
RRSP matching program
Paid pregnancy and parental leave
Health and wellness spending account
Long service bonuses
Vacation
Personal days
Paid anniversary day off
Weekly socials
Team-building events
Employee appreciation week
Professional development training
Referral program

Visa sponsorship

Not detected in the job text

Keywords

Office Services
Legal Firm
Customer Service
Administrative Support
Mail Sorting
Courier Services
Photocopying
Print Support
Kitchen Maintenance
Boardroom Setup
Vendor Liaison
Reception
MS Office
Windows
Professional Services
Collaboration
Confidentiality
Time Management
Operational Support

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