Jobs in Canada

25+ jobs

Group jobs by employerEmail me new jobs Save this search

Added 1 hour ago
GD
Executive Administrative Assistant
General Dynamics Land Systems–Canada
London, ON
- Full-time
The Leader Support Administrator provides administrative support to multiple senior leaders, ensuring that their time, information, and priorities are managed with exceptional accuracy and…
Added 1 hour ago
RR
Office Administrator
Remote Robotic
Mississauga, ON
- $60,000 to $65,000 CAD / year
- Full-time
RRS is looking for an Office Administrator to help keep our Mississauga office organized, connected, and running smoothly.
Added 1 hour ago
GW
Litigation Support Specialist
Gowling WLG
Calgary, AB
- $90,000 to $105,000 CAD / year
- Full-time
This position can be based in any of our Canadian offices and requires hybrid attendance in the office
Added 1 hour ago
SH
Admin & General - Administrative Assistant
Sandman Hotel Group
Vancouver, BC
- Full-time
EMPLOYMENT TYPE: Full Time (In office 4 days per week)
Added 1 hour ago
KS
Office Coordinator
Kelly Services (Canada), Ltd.
Toronto, ON · Etobicoke, ON
- $55,000 to $65,000 CAD / year
- Full-time
2–5 years of experience in an Office Coordinator, Office Administrator or Operations Coordinator role.
Added 1 hour ago
B
Corporate Administrator
Binnie
Burnaby, BC
- Full-time
Binnie has an exciting opportunity for a Corporate Administrator to join our modern 40,000 square foot corporate Head Office of over 350 staff near scenic Deer Lake in Burnaby. This is a…
Added 1 hour ago
CL
Video Surveillance Administrator
Charger Logistics Inc
Calgary, AB
- Full-time
Strong computer skills, must have experience with Window 7 or higher, Microsoft Office, Outlook, Excel, Word, and the Internet
Added 2 hours ago
S
Administration & Systems - Clerk Department Second Administration
Sobeys
St. John's, NL
- Full-time
Open availability - including early morning starts and occasional over night shifts
Added 2 hours ago
LC
Site Administrator
Loblaw Companies Limited
Richmond Hill, ON
- Full-time
The Site Administrator will oversee and coordinate tasks at our East Beaver Creek Central Pharmacy Services site in Richmond Hill. This is 6 month contract role
Added 2 hours ago
B-
Assistant Site Manager
BEST - For A Cleaner World
Sudbury, ON
- $52,000 to $55,000 CAD / year
- Full-time
Flexible work schedules for head office positions
Added 2 hours ago
CN
Contracts Administrator
Civeo North America
AB · Edmonton, AB
- Full-time
Civeo Canada LP is currently seeking a Contracts Administrator to support contract administration activities and ensure that all contract‑related processes and procedures are managed…
Added 2 hours ago
GB
Office & Project Administrator
Govan Brown & Associates
Vancouver, BC · Greater Vancouver Metropolitan Area
- $60,000 to $70,000 CAD / year
- Full-time
Govan Brown is looking for an Office & Project Administrator to keep our growing Vancouver office running smoothly. If you’re a positive culture champion with top-tier organizational…
Added 2 hours ago
QF
Senior Data Engineer
Questrade Financial Group
Toronto, ON · Greater Toronto Area, Canada
- Full-time
A hybrid environment, with at least three days in the office built for working together.
Added 2 hours ago
MU
Program Administrator
McGill University
Montreal, QC · Bronfman Building
- Full-time
…Strong attention to detail. Demonstrated ability to work in a MS Office environment and have experience using Banner SIS. Familiarity with Banner, SharePoint, Limesurvey, and Node XL a…
Added 2 hours ago
E
Content & Channels Manager
Equinix
Toronto, ON
- Full-time
Act as day-to-day administrator and first line of support for Hub News publishing, resolving issues and escalating platform problems to the Senior Manager and vendor as needed
Added 2 hours ago
ME
Fleet Administrator
McDougall Energy Inc.
Sault Ste. Marie, ON
- Full-time
…Supply and Distribution department in the position of Fleet Administrator. Located at our Corporate Sault Ste. Marie…
Added 2 hours ago
K
Logistics Customer Service Administrator
Kelly
Toronto, ON · Scarborough, ON
- $23 CAD / hour
- Full-time
Schedule: Monday to Friday, 9:00 AM – 5:00 PM (fully in-office)
Added 2 hours ago
HA
Human Resource Administrator
Howmet Aerospace
Georgetown, ON
- Full-time
Minimum 1year of experience in an Administrative Assistant, Office Administrator, Executive Assistant, Human Resources Assistant, or related administrative support role.
Added 2 hours ago
LB
Administrateur(trice) de bureau / Office Administrator
Lolë Brands
Montreal, QC
- Full-time
Lieu : Montréal, QC (poste à temps plein, au bureau 5 jours par semaine)
Added 2 hours ago
MR
Administrator, Technical Services
Mount Royal University
Calgary, AB
- Part-time
The Administrator, Technical Services reports to the General Manager, Theatre and Performance Services and is under the direction of the Lead, Technical Theatre Operations. The…
Added 2 hours ago
DC
Coordinator, Facility Management
Defence Construction Canada
Quebec, QC
- Full-time
…Technician, and Real Property Management or Facilities Management…
Added 2 hours ago
CL
Video Surveillance Administrator
Charger Logistics Inc.
Calgary, AB
- Full-time
Strong computer skills, must have experience with Window 7 or higher, Microsoft Office, Outlook, Excel, Word, and the Internet
Added 3 hours ago
TS
Administrative Assistant
The Salvation Army in Canada
Gibsons, BC
- Part-time
Standard Class 5 drivers license required
Added 3 hours ago
AF
Chief Administrative Officer (CAO)
Akisqnuk First Nation
Windermere, BC
- Full-time
Job Type: This role is full-time working 35 hours per week working onsite at the office.
Added 3 hours ago
FH
Sales Support/Lease Admin Milton
Fuze HR Solutions
Milton, ON
- Full-time
As a Sales Administrator, you'll play an important role in supporting sales and financing operations, coordinating customer transactions, and ensuring documentation is accurate and…

Classic Fire + Life Safety

Office Administrator

Kingston, ON, K7M 7E4, Canada

Full-time

Apply on classicfls.bamboohr.com About employer

Applications open in a new tab.

Job details

Job type: Full-time
Experience: Minimum 2-3 years’ experience in an administrative, reception, accounting, billing, accounts payable, or related office support position.
Posting language: English
Posted: Sep 26, 2026

Original job description

Job Description

The Office Administrator is a detail-oriented and customer-focused administrative professional responsible for supporting front desk operations, customer communications, accounts payable processing, invoice processing support, payment processing support, and general office administration. This role serves as a first point of contact for visitors, callers, customers, vendors, and internal staff while also ensuring accurate financial documentation, complete records, timely invoice processing, and compliance with company financial policies and procedures. The position requires strong organization, professional communication, comfort working with accounting and office software, and the ability to work collaboratively with management, accounting, service, and operations teams.

This job description is to be used as a guideline only and may not incorporate all functions of the job.

Tasks and Responsibilities

Answer general phone inquiries in a professional and courteous manner and direct calls to the appropriate department or team member.
Greet visitors, customers, vendors, and employees professionally and provide accurate general information or administrative assistance as required.
Reply to general information requests with accurate information and escalate inquiries when additional support is required.
Support accounts payable activities, including vendor invoice processing, payment preparation support, account documentation, and record keeping.
Review vendor invoices, purchase orders, billing notes, remittance details, transaction dates, and supporting documentation for accuracy and completeness before processing.
Process vendor invoices using the appropriate method, including accounting systems, email, vendor portals, or other required payable formats.
Act as the first point of contact for vendor invoice questions, payment inquiries, missing documentation, or incomplete invoice submissions and escalate issues to management, accounting, service, or operations teams as needed.
Verify that financial transactions comply with company policies and procedures and maintain accurate vendor, invoice, payment, and account records.
Sort incoming mail, faxes, packages, and deliveries for distribution and prepare outgoing mail, faxes, courier packages, and related correspondence.
Use word processing, spreadsheet, email, accounting, and enterprise-wide software applications to complete administrative and accounting tasks.
Provide administrative support to management and other staff, including filing, data entry, document preparation, front desk coverage, and other duties as required.

Skills and Attributes

Strong attention to detail and record keeping focus to ensure accurate invoice processing, payment documentation, and vendor account documentation.
Excellent oral and written communication skills with the ability to interact professionally with staff, customers, vendors, visitors, and management.
Able to process documentation, identify missing information, and understand completeness, formatting, and consistency requirements.
Efficient and comfortable using technology, including Microsoft Word, Excel, email programs, accounting software, and enterprise-wide systems and applications.
Strong interpersonal skills, customer service orientation, and willingness to work as part of a team.
Organized, reliable, and able to balance front desk responsibilities with accounting, billing, and administrative deadlines.

Qualifications

High School diploma or equivalent required.
Minimum 2-3 years’ experience in an administrative, reception, accounting, billing, accounts payable, or related office support position.
Microsoft Office experience required, especially Excel, Word, and email programs.
Experience with accounting software required; QuickBooks knowledge is considered an asset.
Working knowledge of construction, service, fire protection, or life safety operations would be considered an asset.

We thank all applicants who apply, but only those candidates who meet the above qualifications will be contacted for an interview.

Apply on classicfls.bamboohr.com About employer

More about this job

Responsibilities

The Office Administrator manages front desk operations, visitor reception, and customer communications while ensuring accurate financial documentation. They are responsible for processing vendor invoices, maintaining payment records, and providing administrative support to various internal teams.

Requirements

Candidates must have a high school diploma or equivalent and at least 2-3 years of experience in administrative, accounting, or billing roles. Proficiency in Microsoft Office, particularly Excel and Word, and experience with accounting software are required.

Skills

Accounts payable
Invoice processing
Customer service
Data entry
Microsoft Word
Microsoft Excel
Accounting software
QuickBooks
Record keeping
Communication
Administrative support
Payment processing
Front desk operations
Organization
Attention to detail

Visa sponsorship

Not detected in the job text

Keywords

Office Administrator
Accounts Payable
Invoice Processing
Customer Service
Front Desk
Data Entry
Microsoft Office
Excel
Word
QuickBooks
Accounting Software
Vendor Management
Record Keeping
Administrative Support
Payment Processing
Financial Compliance
Construction
Life Safety
Fire Protection

Report this job

Work requirements

Jobs in Canada