Full-Cycle Bookkeeper and Inventory Manager

Full-Cycle Bookkeeper and Inventory Manager

Company: CLEAR Inc.

Position: Full-Cycle Bookkeeper and Inventory Manager

Employment Type: Full-Time

Salary: CAD $75,000 per year

Reports To: Head of Finance

Position Overview

CLEAR Inc. is seeking an organized, dependable, and detail-oriented Full-Cycle Bookkeeper and Inventory Manager to manage the company’s day-to-day accounting activities and maintain complete and accurate financial records.

The Full-Cycle Bookkeeper and Inventory Manager will be responsible for accounts payable, accounts receivable, inventory accounting and tracking, bank and credit card reconciliations, transaction recording, supporting documentation, and month-end preparation. The successful candidate must be comfortable managing multiple accounts and entities, following up on outstanding items, and maintaining well-organized accounting and inventory records.

This is a hands-on position requiring accuracy, accountability, sound judgment, and the ability to complete recurring financial tasks independently and on schedule.

Key Responsibilities

Accounts Payable

• Review and record vendor invoices in the accounting system.
• Prepare weekly payment schedules for management approval.
• Maintain vendor records, statements, contracts, payment details, and tax documentation.
• Respond to vendor inquiries and resolve payment issues promptly.

Accounts Receivable

• Prepare and issue customer invoices in accordance with contracts and approved commercial terms.
• Maintain an up-to-date accounts receivable aging report.
• Track deposits, retainers, deferred revenue, recurring billings, and other customer payment arrangements.
• Identify collection issues and escalate material concerns to the Head of Finance.

Inventory Management and Accounting

• Record inventory purchases, receipts, transfers, allocations, installations, returns, write-offs, and other inventory movements.
• Track inventory by product, location, project, customer, and legal entity, as applicable.
• Coordinate and document periodic physical inventory counts.
• Investigate and report inventory discrepancies, missing equipment, damaged items, and unrecorded movements.
• Assist with calculating and recording inventory costs, cost of goods sold, write-downs, and inventory adjustments.

Banking and Reconciliations

• Record all bank, credit-card, loan, and inter-company transactions.
• Reconcile bank and credit-card accounts monthly.
• Assist with cash-flow tracking and short-term payment planning.
• Maintain schedules for loans, shareholder advances, prepaid expenses, deposits, inventory, and other balance-sheet accounts.

General Bookkeeping and Month-End Support

• Maintain accurate and current general ledgers for all assigned entities.
• Maintain supporting schedules for key balance-sheet and income-statement accounts.
• Prepare month-end reconciliation files and supporting documentation.
• Assist the Head of Finance and external accountants with monthly, quarterly, and year-end reporting.
• Provide information required for tax returns, audits, reviews, and government filings.

Payroll and Expense Administration

• Review employee expense reports and supporting receipts.
• Confirm expenses comply with company policies and have the required approvals.

Required Qualifications

• Diploma or degree in accounting, bookkeeping, finance, business administration, or a related field.
• 3+ years of relevant bookkeeping or accounting experience.
• Strong working knowledge of accounts payable, accounts receivable, inventory accounting, bank reconciliations, general-ledger accounting, and month-end procedures.
• Experience using QuickBooks Online or a comparable accounting platform.
• Experience maintaining records for multiple companies or related entities is an asset.
• Experience with inventory, equipment procurement, recurring revenue, deferred revenue, construction, real estate, or service-based businesses is an asset.

Core Competencies

• Exceptional accuracy and attention to detail.
• Strong organization and document-management skills.
• Ability to prioritize recurring deadlines and manage multiple entities.
• Professional and persistent communication regarding collections, missing documentation, approvals, and inventory discrepancies.
• Sound judgment and discretion when handling confidential financial information.
• Clear written and verbal communication skills.
• Ability to collaborate effectively with Finance, Operations, Sales, vendors, and project teams.

What We Offer

• Annual salary of CAD $75,000.
• An opportunity to work with a growing and innovative company.
• Broad exposure to accounting across multiple business activities.
• A collaborative environment with direct access to senior management.
• The opportunity to improve and develop the company’s accounting and inventory-management processes and controls.

CLEAR Inc. is committed to providing an inclusive workplace. We thank all applicants for their interest; however, only candidates selected for an interview will be contacted.