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Added 4 mins ago
C
Account Representative- Sales Training Program (Toronto) January 18, 2027 Start Date
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- Full-time
…Representative with a dedicated career progression path towards Account Manager, Senior Account Manager and Executive Account…
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Working with the Procurement Manager and Planning Manager, the Intern will support purchasing, materials planning and supply chain improvement projects in a manufacturing environment.
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Customer Experience Associate
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…relationships with our customers by performing a broad range of customer service transactions and providing information and advice on services, products, and solutions to existing or…
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Workforce Support (HR) Specialist (12 month contract)
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- $60,000 to $65,000 CAD / year
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Grounds Supervisor- State Program Administrator Supervisor Senior
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Project Expeditor
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Added 19 mins ago
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Delivers exceptional customer service that builds trust through expertise, responsive service, and support.

Clearpoint Health Network Inc.

Surgical Booking Coordinator

Calgary, AB, T2N 1B9, Canada

Full-time

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Job details

Job type: Full-time
Posting language: English
Posted: Nov 3, 2026

Original job description

Clearpoint Health Network (CHN) is one of Canada’s largest trusted provider of independent surgical and multi-disciplinary medical centres across Canada. Working in close collaboration with hospitals, insurance providers, regional health organizations and workers’ compensation boards, Clearpoint delivers high-quality care across Canada meeting the needs of patients, while alleviating capacity pressure on public health systems.

Canadian Surgery Solutions (CSS), a division of Clearpoint Health Network, is currently recruiting for a Surgical Booking Coordinator.

Position Summary

The Surgical Booking Coordinator report to the Clinical Admin Supervisor and is responsible for creating, organizing and maintaining medical records, including properly archiving medical records of discharged patients. This role is part of a team who work collaboratively to provide a harmonious and productive working environment with effective communication.

Valuable Benefits:

Comprehensive health and dental plans
RRSP Matching: Receive up to 3% of your income matched annually.
Competitive Salary
15 days paid vacation and 6 personal days, with PTO increasing with tenure.
Free parking on-site
Work-Life Balance

Key Responsibilities:

Ensures all required components of the operating room booking package, including all lab and diagnostic results, have been received and included in the medical record.
Verifies that CSS OR dates are within the expedited time frame.
Confirms that written approval is in the medical record, if required for all OR bookings.
Ensure approved surgical quotes are confirmed wherever necessary.
Ensures and referral source is made aware of any convalescent support services that may be required for out-of-town patients.
Provides the Manager, Surgical Services with a copy of all OR booking request forms as soon as they are received to confirm the number and order of cases and to ensure equipment requests are appropriate.
The day prior to surgery, informs the patient of the time to arrive for surgery and reviews all pre-operative instructions with the patient.
Prepares and maintains an accurate daily operating room slate.
Populates the operating room slate with anesthesiologists using the schedule provided by the CSS anesthesiology group.
Finalizes daily operating slate no later than 14:00 for distribution the day before
Responds to patient nonmedical enquiries related to their surgery.
Coordinates anesthesiology coverage (books, cancels).
Schedules anesthesiology consults.
Handle all personal health information according to the appropriate governing privacy legislation including, but not limited to, FOIPP, PIPA, PIPEDA and HIA.
Ensure health records are maintained and handled according to contractual agreements and that the standards of corporate policies and procedures are enforced.
Complete administration of health records including, but not limited to, creating health records, updating report tracking forms.
Date entry of health information for electronic records management.
Managing and monitoring records retention schedules.
Copying and faxing health record information as allowed by current privacy legislation to staff, doctors, employers, clients, etc.
Uploading surgical charts as required.

Qualifications:

Grade twelve or equivalent.
Recent experience in medical records management required.(2 years Preferred)
Knowledge of medical terminology required
Demonstrated knowledge and understanding of governing privacy legislation.
Superior organizational and information management skills.
High degree of accuracy and attention to detail
Ability to identify and resolve problems quickly and effectively.
Excellent customer service skills both in person and via the phone.
Strong computer skills including Microsoft Office.
Experience with Electronic Medical Records required.

For accommodation requests during the hiring process, please contact HR@clearpointhealth.ca for further information.

Clearpoint Health Network Inc is committed to nurturing a diverse workforce representative of the communities within which we operate. We encourage and are pleased to consider all qualified candidates, without regard to race, colour, citizenship, religion, sex, marital / family status, sexual orientation, gender identity, aboriginal status, age, disability or persons who may require an accommodation, to apply.

Clearpoint Health Network will only contact those candidates being considered for an interview. We sincerely appreciate your interest in this opportunity and thank you for your application. By submitting your resume, you agree to Clearpoint Health Network sharing your information with representatives of the organization responsible for the hiring process. Clearpoint Health Network will keep your resume on file and protect your personal information in accordance with governing privacy legislation.

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More about this job

Responsibilities

The Surgical Booking Coordinator is responsible for managing medical records, organizing operating room bookings, and ensuring all pre-operative documentation is complete. They also act as a point of contact for patients regarding non-medical inquiries and coordinate anesthesiology schedules.

Requirements

Candidates must have a grade twelve education or equivalent and at least two years of experience in medical records management. Proficiency in medical terminology, privacy legislation, and Electronic Medical Records systems is required.

Skills

Medical records management
Medical terminology
Privacy legislation knowledge
Organizational skills
Information management
Attention to detail
Problem solving
Customer service
Microsoft Office
Electronic Medical Records
Data entry
Records retention
Communication

Benefits

Comprehensive health and dental plans
RRSP matching
Competitive salary
Paid vacation
Personal days
Free parking on-site
Work-life balance

Visa sponsorship

Not detected in the job text

Keywords

Surgical Booking
Medical Records
Operating Room
Anesthesiology
Privacy Legislation
FOIPP
PIPA
PIPEDA
HIA
Electronic Medical Records
Data Entry
Records Retention
Patient Coordination
Medical Terminology
Administrative Support
Clinical Administration

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