Find work in Canada.

A simpler way to find your next job.

Jobs in Canada

25+ jobs

Email me new jobs Save this search

Added 17 mins ago
SM
Senior Technical Lead (Full-Stack & Applied ML) (Contract)
Stichting Mission on Wheels
Calgary, AB
- Full-time
Everything we do is focused on helping our customers succeed. We lead with empathy, build trust through action, and create value for both external and internal customers.
Added 17 mins ago
D
C++ Software Engineer - Machine Vision (AOI)
DaoAI
Vancouver, BC
- $90,000 to $120,000 CAD / year
- Full-time
You’ll join our existing R&D team and work alongside the tech lead and senior engineers on the core of the product: a modern C++ image-acquisition and inspection engine, paired with a…
Added 18 mins ago
Senior Product Designer
AutoTrader.ca
Toronto, ON
Lead and participate in critiques and ideation sessions, provide constructive feedback, and review implemented experiences to maintain design quality.
Added 46 mins ago
CO
Director, Health, Safety, & Organizational Resilience
City of Saint John
Saint John, NB
- Full-time
The Director will lead organizational change and influence leaders at all levels of the organization to embed safety, risk management, prevention, and employee well-being into strategic and…
Added 46 mins ago
AC
Decommissioning Engineer
Amaris Consulting | Part of Mantu
Ottawa, ON
- Full-time
You’ll decommission the site’s equipment asset by asset, under the direction of the Amaris Decommissioning Lead. The target is to complete and remove all equipment within scope.
Added 47 mins ago
AC
Decommissioning Lead
Amaris Consulting | Part of Mantu
Ottawa, ON
- Full-time
Amaris Consulting is looking for a Decommissioning Lead to manage the retirement of oral solid dose manufacturing equipment at a Canadian pharmaceutical contract manufacturer.
Added 47 mins ago
AC
Digital Transformation Lead - Pharma
Amaris Consulting | Part of Mantu
Ottawa, ON
- Full-time
Amaris Consulting is looking for a Digital Transformation Lead to assess the digital maturity of a Canadian pharmaceutical contract manufacturer and define its multi-year digital roadmap.
Added 47 mins ago
R|
Project Manager, Capture and Optimization of Research Data (CORD) Platform
RI-MUHC | Research Institute of the MUHC | #rimuhc
Montreal, QC
- Full-time
Lead pre-deployment testing and quality control of data collection procedures.
Added 47 mins ago
F
Supervisor IT Client Services
FortisAlberta
Airdrie, AB
- Full-time
Lead and promote a customer-focused service culture across the Service Desk and Deskside support teams, ensuring consistent delivery of high-quality support and positive client experiences.
Added 47 mins ago
GD
Procurement Specialist
General Dynamics Land Systems–Canada
London, ON
- Full-time
Lead bid and proposal activities including negotiating scope of work, Terms and Conditions, cost and schedule for best value award
Added 47 mins ago
A
Senior Product Designer
AutoTrader.ca
Toronto, ON
- Full-time
Lead and participate in critiques and ideation sessions, provide constructive feedback, and review implemented experiences to maintain design quality.
Added 47 mins ago
ST
Service Coordinator
Spartakus Technologies
Kirkland, QC
- Full-time
Reliability Solutions helps industrial organizations improve reliability, maintenance performance, and workforce capability through hands-on training, reliability services, and technology.
Added 1 hour ago
Junior Draftsperson
Yukon Energy Corporation
Whitehorse, YT
Lead drawing management and quality control, including reviews and approvals, revision tracking, master drawing sets, metadata, and controlled transfers of drawing packages to and from…
Added 1 hour ago
OC
Manager, Residence Services
Olds College
Olds, AB
- $87,000 to $95,000 CAD / year
- Full-time
About Olds College of Agriculture & Technology
Added 1 hour ago
W
Senior Group Director, People Operations
Worley
Calgary, AB · Edmonton, AB
- Full-time
Reporting to the Chief People Officer, you will lead the People and organisation agenda for Worley’s Major Projects & Programs group. You will translate business, portfolio and project…
Added 1 hour ago
HT
IT Internal Auditor
Husky Technologies
Bolton, ON
- Full-time
…passion of our people around the world and their desire to lead change. At the same time, we are not afraid to expect a lot and strive for leadership in all of our key markets. We are a…
Added 1 hour ago
HT
Trade Compliance Program Manager
Husky Technologies
Bolton, ON
- Full-time
Lead the planning, execution, and delivery of global trade compliance initiatives, including process optimization, technology integration, and system enhancements.
Added 1 hour ago
HT
Internal Auditor (Business Control & IT)
Husky Technologies
Bolton, ON
- Full-time
…passion of our people around the world and their desire to lead change. At the same time, we are not afraid to expect a lot and strive for leadership in all of our key markets. We are a…
Added 1 hour ago
HT
Technical Trainer
Husky Technologies
Bolton, ON
- Full-time
At Husky TechnologiesTM, our success is based on your success. Our ability to keep our customers in the lead is based on building the strongest team possible.
Added 1 hour ago
HT
PD Service - Mechanical
Husky Technologies
Bolton, ON
- Full-time
…passion of our people around the world and their desire to lead change. At the same time, we are not afraid to expect a lot and strive for leadership in all of our key markets. We are a…
Added 1 hour ago
OS
Principal, Diversified Industries Group
Optimus SBR
Toronto, ON
- Full-time
Lead the growth and market presence of Optimus SBR’s Diversified Industries Group across private-sector industries, including real estate, manufacturing, mining, quarrying, oil and gas,…
Added 1 hour ago
HT
Applications Engineer
Husky Technologies
Bolton, ON
- Full-time
…passion of our people around the world and their desire to lead change. At the same time, we are not afraid to expect a lot and strive for leadership in all of our key markets. We are a…
Added 1 hour ago
HT
Advanced Applications Blow Molding Specialist
Husky Technologies
Bolton, ON
- Full-time
…passion of our people around the world and their desire to lead change. At the same time, we are not afraid to expect a lot and strive for leadership in all of our key markets. We are a…
Added 1 hour ago
HT
Designer, Development (Electrical)
Husky Technologies
Bolton, ON
- Full-time
…passion of our people around the world and their desire to lead change. At the same time, we are not afraid to expect a lot and strive for leadership in all of our key markets. We are a…
Added 1 hour ago
HT
PD Software for Service
Husky Technologies
Bolton, ON
- Full-time
…passion of our people around the world and their desire to lead change. At the same time, we are not afraid to expect a lot and strive for leadership in all of our key markets. We are a…

Clearspace Offices Inc.

Project Administrator | Commercial Interiors

Toronto, ON, Canada

Full-time

Apply About employer

Applications open in a new tab.

Job details

Job type: Full-time
Experience: At least 4 years of project coordination or administrative experience, ideally in construction, interior design, or a related field.
Posting language: English
Posted: Oct 6, 2026

Original job description

About the Opportunity

Clearspace is re-imagining how office space is designed and built. We are a truly integrated design-build firm - design studio meets general contractor - focused exclusively on interior office environments. Our process deeply integrates design, construction, and technology to improve the client experience, reduce project complexity, and lower overall cost. We work with many of Canada’s top owners, occupiers, and property managers. You’ll join a talented team of smart, driven individuals who challenge convention and drive real change.

Tasks

We are hiring a Project Administrator to keep commercial interior projects organized and ready for each handoff. Working closely with Project Managers, Designers, Site Supervisors, consultants, trades, and Finance, you will coordinate the administrative work from project setup and tender support through permits, construction, turnover, and closeout. You will keep project information accurate, track what is outstanding, and follow through with the people responsible so work can move on schedule.

You will own the coordination and records behind these workflows. Project Managers retain responsibility for project decisions, commercial approvals, schedule, and client outcomes; Site Supervisors lead work on site.

What You'll Do

Project Setup and Document Control

Set up and maintain project information, team roles, and document access in Procore, Wrike, Matterport and Microsoft.
Organize contracts, budgets, drawings, reports, permits, correspondence, and other project records. Check that current information is accurate, filed correctly, and accessible to the people who need it.
Configure and verify administrative project details such as billing periods and invoice contacts, and keep the Project Manager and Finance informed of missing information.

Tendering and Trade Onboarding

Support tendering by recording bids in Procore, checking entered amounts against submitted bid documents and cost codes, and keeping the tender record complete for the Project Manager's review.
Coordinate award paperwork and signatures after decisions are made. Add trades to project systems and maintain accurate vendor and contact information.
Request, track, and file insurance certificates, WSIB clearances, safety documents, bonds, and other required trade submissions. Follow up on gaps before construction starts.

Permits and Construction Readiness

Prepare permit and notice paperwork using approved project information, track submissions and approvals, coordinate inspection bookings, and retain evidence of permit status and closure.
Confirm that current construction drawings, scans, reports, and site documentation are available to trades and the site team. Prepare the administrative materials needed for site startup.
Track outstanding shop drawings, samples, consultant inputs, and required reports; flag delays or discrepancies to the Project Manager and Site Supervisor.

Completion and Closeout

Coordinate collection of testing certificates, inspection records, consultant signoff letters, as-builts, warranties, manuals, and other closeout documents from trades and consultants.
Maintain the closeout tracker, follow up on missing items, and assemble a complete handover package for the client and landlord.
Prepare substantial performance documentation and coordinate Form 9 publication only after the Project Manager confirms the milestone and the authorized parties sign.
Record warranty dates and confirmed permit closures, update project stages in Procore and Wrike, and deactivate project systems after the required closeout checks and approvals

Requirements

At least 4 years of project coordination or administrative experience, ideally in construction, interior design, or a related field.
Experience controlling construction documents digitally, including drawings, specifications, permit records, tender submissions, and closeout packages.
Experience supporting tendering, trade onboarding, permits, inspections, and project closeout.
Proficiency with Procore; strong working knowledge of Microsoft 365.
Strong attention to detail and follow-through. You can manage several active projects, spot missing or inconsistent information, and escalate issues before deadlines slip.
Clear, professional communication with Project Managers, site teams, trades, consultants, landlords, city officials, and Finance.
Ability to travel to project sites throughout the Greater Toronto Area.
Familiarity with Ontario permit, construction documentation, and substantial performance processes is an asset.

Benefits

3 weeks vacation + an additional week over the winter holidays
Health and dental benefits
1 day WFH, 2 days in summer
Weekly team lunches
Monthly team social events and quarterly company social events

An inclusive working environment and a vibrant company culture are at the heart of Clearspace.

These values describe who we are as Clearspacers.

Integrity First - We do the right thing, even when no one is watching.
Grit - We don’t give up when it’s tough. We get back up after we fail.
Treat People Well - We build relationships based on respect and transparency.
Ownership- We take the initiative; we own the results.
Continuous Improvement - We push our limits to be better. We are never complacent.

Clearspace is an equal opportunity employer strongly committed to diversity and inclusion. Join us and build something incredible!

Apply About employer

More about this job

Responsibilities

Maintain accurate project records and coordinate administrative workflows from project setup and tendering through permits, construction readiness, turnover, and closeout. Track outstanding information and submissions, follow up with responsible parties, and prepare complete handover documentation while escalating issues to Project Managers and Site Supervisors.

Requirements

Requires at least four years of project coordination or administrative experience, ideally in construction, interior design, or a related field, along with experience managing digital construction documents and supporting tendering, trade onboarding, permits, inspections, and closeout. Candidates need Procore proficiency, strong Microsoft 365 knowledge, excellent attention to detail and communication, and the ability to travel to sites across the Greater Toronto Area; familiarity with Ontario construction processes is an asset.

Skills

Project Coordination
Construction Document Control
Procore
Wrike
Microsoft 365
Tender Administration
Trade Onboarding
Permit Coordination
Inspection Coordination
Closeout Documentation
Vendor Management
Attention To Detail
Follow-Through
Professional Communication
Issue Escalation
Project Records Management

Benefits

Three Weeks Of Vacation
Additional Week Off Over The Winter Holidays
Health And Dental Benefits
One Work-From-Home Day Per Week
Two Work-From-Home Days Per Week In Summer
Weekly Team Lunches
Monthly Team Social Events
Quarterly Company Social Events
Inclusive Working Environment

Visa sponsorship

Not detected in the job text

Keywords

Commercial Interiors
Design-Build
Project Administration
Project Coordination
Procore
Wrike
Matterport
Microsoft 365
Document Control
Project Setup
Tendering
Bid Records
Cost Codes
Trade Onboarding
Vendor Information
Insurance Certificates
WSIB Clearances
Safety Documents
Bonds
Permits
Inspections
Construction Drawings
Shop Drawings
Substantial Performance
Form 9
As-Built Drawings
Warranties
Closeout Packages
Greater Toronto Area

Report this job