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Added 12 mins ago
LH
KIN-Kinesiologist
Lifemark Health Group
Cranbrook, BC
- $23 to $27 CAD / hour
- Full-time
…Lifemark, your work makes a real difference, expanding access to care and creating lasting impact in the communities you serve. As Canada’s largest physiotherapy company, Lifemark is…
Added 12 mins ago
TH
Program Manager, Indigenous Health
The Hospital for Sick Children
Toronto, ON
- Full-time
The Indigenous Health Program Manager provides strategic and operational leadership for SickKids' Indigenous Health Program, a core direction of the Health Equity and Inclusion Strategy.…
Added 12 mins ago
TH
Project Manager
The Hospital for Sick Children
Toronto, ON
- Full-time
The Project Manager will work closely with operational and medical/scientific leadership within the Department of Paediatric Laboratory Medicine (DPLM) and Translational Genomics (TG)…
Added 27 mins ago
SD
Merchandiser, Hourly Part Time Night
Shoppers Drug Mart
Burlington, ON
- Part-time
Supports Front Store Manager/Assistant Front Store Manager in maintaining the quality and standards
Added 27 mins ago
TS
Consumer Care Rep
Tempur Sealy International
Toronto, ON · Canada - Toronto
- Full-time
Reporting to the Customer Service Manager (Order Desk and Customer Service, the Customer Service Representative is the primary point of contact for our end users and customers, dealers and…
Added 42 mins ago
AG
Passenger Service Agent
Alliance Ground International
Richmond, BC · YVR Airport
- Part-time
Take reasonable care for the health, wellbeing, safety, and security of themselves and of others who may be affected by their actions or omissions while at work.
Added 42 mins ago
NH
YOUTH THERAPIST, CONCURRENT DISORDERS
Northern Health - BC
Hazelton, BC
- Full-time
…priorities of Northern Health, and under the general supervision of Manager or designate and working from a framework of cultural safety and humility, this position supports care…
Added 42 mins ago
NH
REGISTERED NURSE (RN), MED SURG
Northern Health - BC
Hazelton, BC
- Full-time
…priorities of Northern Health, and under the general supervision of Manager or designate, the Registered Nurse practices in accordance with the standards of professional practice and code…
Added 42 mins ago
BT
Manager, Private Enterprise Services
Baker Tilly Canada
Peterborough, ON
- Full-time
At Baker Tilly, we care about the impact you make. That's why we're invested in your growth from day one - because the steps you take today define your tomorrow.
Added 42 mins ago
BT
Audit and Accounting Manager
Baker Tilly Canada
Toronto, ON
- Full-time
At Baker Tilly, we care about the impact you make. That’s why we’re invested in your growth from day one - because the steps you take today define your tomorrow.
Added 42 mins ago
BT
Audit & Accounting Manager
Baker Tilly Canada
Vancouver, BC
- Full-time
At Baker Tilly, we care about the impact you make. That’s why we’re invested in your growth from day one - because the steps you take today define your tomorrow.
Added 57 mins ago
A
Therapeutic Specialist – Gynecology & Gastroenterology (BC & SK)
AbbVie
Vancouver, BC
- $93,000 to $143,000 CAD / year
- Full-time
…marketing, trade relations, patient engagement, and AbbVie Care…
Added 1 hour ago
Automotive Lot Attendant - Jim Pattison Toyota Downtown
The Jim Pattison Auto Group
Vancouver, BC
This role reports to the Sales Manager of the dealership.
Added 1 hour ago
FH
Registered Nurse, Medicine, Royal Columbian Hospital
Fraser Health
New Westminster, BC
- Full-time
Participates on nursing committees, care conferences and councils as assigned or as agreed to with the Manager.
Added 1 hour ago
LH
Massage Therapist
Lifemark Health Group
Cold Lake, AB
- Full-time
…Lifemark, your work makes a real difference - expanding access to care and creating lasting impact in the communities you…
Added 1 hour ago
AH
Registered Nurse
Alberta Health Services
Drayton Valley, AB
- Temporary
Drayton Valley Hospital and Care Centre has an exciting opportunity for a Registered Nurse (RN) to provide care to emergency patients and acute care medical inpatients on a 30-bed unit.…
Added 1 hour ago
AH
Registered Nurse
Alberta Health Services
Wetaskiwin, AB
- Part-time
Wetaskiwin Hospital and Care Centre (WHCC) has an exciting opportunity for a Registered Nurse (RN). This position will report to the Unit Manager - Wetaskiwin and will support the medical…
Added 1 hour ago
AH
Manager
Alberta Health Services
Fort McMurray, AB
- Full-time
…professionals in providing quality patient and family-centred care as the Manager of the Clinical Support Services and Allied Health Teams. Your superior communication skills will be vital…
Added 1 hour ago
AH
Licensed Practical Nurse
Alberta Health Services
Wetaskiwin, AB
- Part-time
Wetaskiwin has an exciting opportunity for a Licensed Practical Nurse (LPN) position on their Acute Care unit! Wetaskiwin is a large rural hospital, and you will have the opportunity to…
Added 1 hour ago
AH
Service Worker I
Alberta Health Services
Lloydminster, AB
- Part-time
Current Basic Cardiac Life Support - Health Care Provider (BCLS-HCP) certification. Grade 12 Required Must be able to lift minimum of 40 lbs. (18kg). Demonstrated good communication skills.…
Added 1 hour ago
AH
Supervisor
Alberta Health Services
AB · Edmonton, AB
- Part-time
Reporting to the Manager, Patient Food Services, the Supervisor has responsibility for maintaining operations at the site level, aligning AHS, NFS and site priorities with the delivery of…
Added 1 hour ago
AH
Cardiology Technologist I
Alberta Health Services
AB · Greater Edmonton Metropolitan Area
- Part-time
Classification: Cardiology Technologist I Union: HSAA Facility PROF/TECH Unit and Program: Unit 2A7, Ambulatory Care Clinic and Diagnostics Primary Location: Mazankowski Heart Institute…
Added 1 hour ago
C
Personal Support Service Worker
Cota
Toronto, ON
- Full-time
May provide other personal support services, within the context of the care/goal plan, as authorized by the applicable Supervisor or Manager
Added 1 hour ago
C
Psychogeriatric, Case Manager
Cota
Toronto, ON
- Part-time
The Psychogeriatric, Case Manager provides case management support and care for the over all well-being of service users. The Psychogeriatric, Case Manager will provide support to service…
Added 1 hour ago
AH
Licensed Practical Nurse - Emergency Department
Alberta Health Services
Calgary, AB · Greater Calgary Metropolitan Area
- Part-time
…As one of Calgary’s largest urban emergency departments, we care for patients across the full spectrum of acuity. Our interdisciplinary team thrives in a fast-paced, collaborative…

Clearspace

Office Manager & Executive Assistant to the CEO

Toronto, ON, Canada

Full-time

Apply About employer

Applications open in a new tab.

Job details

Job type: Full-time
Apply by: May 4, 2027
Experience: 3–5 years of experience supporting C-level executives while managing office operations in a fast-paced environment.
Posting language: English
Posted: Nov 5, 2026

Original job description

About Clearspace

Clearspace is transforming the commercial real estate industry by reimagining how offices are designed and built. We’re a truly integrated design-build firm, where design studio meets general contractor, focused exclusively on interior office environments. Our process deeply integrates design, construction, and technology to improve the client experience and create spaces made to work.

About the opportunity

We’re looking for a highly organized, proactive, and people-oriented Office Manager / Executive Assistant to support both the day-to-day operations of our office and the CEO at Clearspace.

This role is ideal for someone who thrives in fast-paced, high-accountability environments and enjoys balancing operational coordination, employee experience, executive support, and office management. You’ll play a key role in keeping our team organized, supported, and operating efficiently while helping create a welcoming and productive workplace culture.

The role combines traditional Office Manager responsibilities with Executive Assistant support to the CEO. You’ll oversee office operations, employee onboarding, internal events, travel planning, and executive scheduling while supporting special projects and company initiatives as the business continues to grow.

What You’ll Do

Office Management

Support and assist staff to foster a welcoming, organized, and productive in-office experience.

Manage office supplies, equipment, meeting rooms, mail, and facility-related requests, ensuring the office remains fully operational and well maintained.

Lead employee onboarding and offboarding including orientations, technology setup, office access, documentation, and HR record management.

Support hiring and recruitment coordination including interview scheduling, candidate communication, and recruitment platform administration.

Plan and coordinate office events, team lunches, townhalls, lunch & learns, holiday events, and employee engagement initiatives.

Lead employee programs and perks including GoodLife, Bike Share, GRSP, and other appreciation initiatives.

Track office-related expenses and support vendor coordination, software access management, and administrative operations.

Coordinate employee and company travel arrangements including accommodations, transportation, and visa requirements where applicable.

Executive Assistant

Manage the CEO's professional schedule and correspondence for internal and external engagements, acting as a point of contact and liaison for the CEO with both internal and external stakeholders.

Coordinate all business and personal travel arrangements and accommodations for the CEO

Organize and manage external meetings, including client meetings and industry forums, ensuring appropriate venues are reserved or reservations are confirmed

Assist the CEO with a variety of personal tasks as required, exercising a high degree of professionalism and discretion

Perform other duties and responsibilities as assigned

What you bring

Bachelor’s degree or equivalent work experience.

3–5 years of experience supporting C-level executives while managing office operations in a fast-paced environment.

Exceptional organizational, multitasking, and time management skills with strong attention to detail and follow-through.

Strong written and verbal communication skills with the ability to interact professionally with internal and external stakeholders.

Demonstrated ability to manage projects, operational initiatives, and competing priorities from inception to completion.

Experience coordinating executive calendars, travel, meetings, onboarding, company events, and employee-facing initiatives.

Why You’ll Love Working Here

At Clearspace, we believe great design shouldn’t be out of reach. We work hard, collaborate openly, and value efficiency and practical creativity. No ego, no fluff, just smart design delivered with care, skill, and integrity.

Let’s build together.

Apply About employer

More about this job

Responsibilities

Manage office operations, employee onboarding and offboarding, recruitment coordination, events, travel, expenses, vendors, and workplace programs. Support the CEO by managing schedules and correspondence, coordinating meetings and travel, handling occasional personal tasks, and assisting with special projects.

Requirements

A bachelor’s degree or equivalent work experience is requested, along with 3–5 years of experience supporting C-level executives while managing office operations in a fast-paced environment. Candidates should demonstrate strong organization, communication, multitasking, time management, attention to detail, and experience coordinating calendars, travel, meetings, onboarding, events, and operational projects.

Skills

Office Management
Executive Support
Calendar Management
Travel Coordination
Meeting Coordination
Employee Onboarding
Employee Offboarding
Recruitment Coordination
Event Planning
Project Management
Vendor Coordination
Expense Tracking
Written Communication
Verbal Communication
Organization
Time Management

Visa sponsorship

Not detected in the job text

Keywords

Office Management
Executive Assistant
CEO Support
Office Operations
Employee Onboarding
Employee Offboarding
HR Records
Recruitment Coordination
Interview Scheduling
Employee Engagement
Event Planning
Travel Planning
Calendar Management
Correspondence Management
Meeting Coordination
Vendor Coordination
Expense Tracking
Software Access Management
Facility Management
Technology Setup
Project Coordination
Commercial Real Estate
Design-Build
Construction
Interior Office Environments
Employee Programs
Stakeholder Communication

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