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Added 25 mins ago
BV
ASSISTANT MANAGER
Bikini Village
Saskatoon, SK · Greater Saskatoon Metropolitan Area
- Full-time
With the support of your manager, you will be responsible for making sure the store runs smoothly and that your team provides the best possible customer service. When you’re working as…
Added 1 hour ago
AT
Project Coordinator
AFL Telecommunications
Surrey, BC
- Full-time
…Integria is looking for a Project Coordinator to join our MxU NGM Operations team and help keep telecommunications infrastructure projects moving…
Added 1 hour ago
MS
manager, security
Matric Security
Cambridge, ON
- Full-time
Evaluate the operations of a department providing administrative services
Added 1 hour ago
E
assistant manager - retail
Esso
Puslinch, ON
- Full-time
Added 1 hour ago
RG
Office Manager - Scarborough
Regents Garden
Toronto, ON
- Full-time
Regents Garden is seeking an organised, experienced and proactive Office Manager to oversee the day-to-day administrative operations of our residential aged care facility at Scarborough.
Added 1 hour ago
IF
inventory control manager
Iqbal Foods
Oakville, ON
- Full-time
Manage the operations of a department providing several administrative services
Added 1 hour ago
HM
Family Practitioner/General Practitioner
Health Match BC
Osoyoos, BC
- Full-time
Our clinic is well-staffed and has an Office manager and 3 MOA’s. Each physician will have 1 dedicated office space plus 2 exam rooms. Our clinic is very spacious with recent renovations.…
Added 1 hour ago
SA
Assistant Restaurant Manager
SSP America
Richmond, BC
- Full-time
We’re looking for an Assistant Restaurant Manager who thrives in high-volume environments, leads from the floor, and partners closely with both the Restaurant General Manager and Kitchen…
Added 2 hours ago
Facility Patient Care Manager
Winnipeg Regional Health Authority
Winnipeg, MB
The Facility Patient Care Manager is responsible for safe and effective clinical health services delivery and facility operations for a site/local geographical area when the health services…
Added 3 hours ago
FC
Member Experience Representative - Repost
FirstOntario Credit Union
Burlington, ON
- Full-time
…relating to business development as set forth by the Branch Manager at multiple…
Added 3 hours ago
IA
CSH Supply Chain Supervisor
IMP Aerospace & Defence
Halifax, NS
- Full-time
Monitor vendor quality, delivery and cost KPIs; analyze order books and produce performance reports and scorecards with the Canadian Search & Rescue Performance Manager.
Added 3 hours ago
PG
Operations Manager, Technical Services & High Voltage
Plan Group Inc.
Vaughan, ON
- Full-time
…winning strategic work to delivering efficient results. The Operations Manager, Technical Services & High Voltage, will be driving the improvement of our clients’ experience through driving…
Added 3 hours ago
B&
Service Coordination Supervisor
Black & McDonald Limited
Winnipeg, MB
- Full-time
Post-secondary education in Business Administration, Office Administration, Operations Management, or a related discipline is considered an asset
Added 3 hours ago
ZI
Logistics Manager - - Geely Auto
Zeekr International
ON · Ontario, Canada
- $78,364 to $178,630 CAD / year
- Full-time
The Logistics Manager will be responsible for managing the end-to-end vehicle supply chain,including international shipping, inventory management, dealer delivery, and regulatory compliance…
Added 3 hours ago
Energy Specialist
MCW Group of Companies
Toronto, ON
Our Company is currently seeking a self-motivated, hardworking Energy Specialist to join our Toronto Office. In this position, you will assist with a variety of multi-year energy management…
Added 3 hours ago
TA
Automotive Sales Manager
Trotman Auto Group
Comox, BC
- Full-time
Manage Operations Strategically - Use data, market trends, inventory, CRM activity, and sales performance metrics to make smart business decisions.
Added 4 hours ago
AC
Events Services Manager
Aramark Canada
Ottawa, ON
- Full-time
The Event Services Manager is responsible for planning all aspects of a client's event including the following:
Added 4 hours ago
TH
Case Manager - North Peel Case Management (Part-Time)
Trillium Health Partners
ON · ON, Canada
- Part-time
Position: Case Manager -North Peel Case Management
Added 4 hours ago
GA
Assistant Store Manager - CF Pacific Center
Groupe APP - APP Group
Vancouver, BC
- Full-time
Reporting to the Store Manager, you will be responsible for the team and effective operations of the store from service, brand integrity, store standards, training to people performance.
Added 4 hours ago
AM
Pre-Planning Director
Arbor Memorial Inc.
Thorold, ON
- Full-time
Demonstrated ability to build strong partnerships with Cemetery Operations, Funeral and Home Office Centres of Excellence to achieve Company revenue goals and objectives.
Added 4 hours ago
D
AI Deployment Strategist
Didero
Toronto, ON
- Full-time
…procurement teams work by deploying AI agents into real-world operations, partnering directly with stakeholders to map their workflows, design implementation plans, and guide deployments…
Added 4 hours ago
AT
Operations Manager
Air Tech Plumbing, Heating & Cooling
Vernon, BC
- Full-time
Role Description The Operations Manager is a full-time, on-site role based in Vernon, BC, responsible for overseeing day-to-day operations across plumbing, heating, cooling, and green…
Added 4 hours ago
U
Distribution Manager
UPS
Burlington, ON
- Full-time
…solide expérience en commerce électronique Maîtrise de Microsoft Office Word, PowerPoint et Excel 5 à 7 années d’expérience dans l’exploitation d’un entrepôt à fort débit ou les activités…
Added 4 hours ago
U
Distribution Manager
UPS
Burlington, ON
- Full-time
This position develops, implements, and leads successful customer operations. The role will directs and controls activities in multiple facilities with complex accounts and large numbers of…
Added 4 hours ago
D
Senior AI Deployment Strategist
Didero
Toronto, ON
- Full-time
…procurement teams work by deploying AI agents into real-world operations, partnering directly with stakeholders to map their workflows, design implementation plans, and guide deployments…

Clearspace

Office Manager & Executive Assistant to the CEO

Toronto, ON, Canada

Full-time

Apply About employer

Applications open in a new tab.

Job details

Job type: Full-time
Apply by: May 4, 2027
Experience: 3–5 years of experience supporting C-level executives while managing office operations in a fast-paced environment.
Posting language: English
Posted: Nov 5, 2026

Original job description

About Clearspace

Clearspace is transforming the commercial real estate industry by reimagining how offices are designed and built. We’re a truly integrated design-build firm, where design studio meets general contractor, focused exclusively on interior office environments. Our process deeply integrates design, construction, and technology to improve the client experience and create spaces made to work.

About the opportunity

We’re looking for a highly organized, proactive, and people-oriented Office Manager / Executive Assistant to support both the day-to-day operations of our office and the CEO at Clearspace.

This role is ideal for someone who thrives in fast-paced, high-accountability environments and enjoys balancing operational coordination, employee experience, executive support, and office management. You’ll play a key role in keeping our team organized, supported, and operating efficiently while helping create a welcoming and productive workplace culture.

The role combines traditional Office Manager responsibilities with Executive Assistant support to the CEO. You’ll oversee office operations, employee onboarding, internal events, travel planning, and executive scheduling while supporting special projects and company initiatives as the business continues to grow.

What You’ll Do

Office Management

Support and assist staff to foster a welcoming, organized, and productive in-office experience.

Manage office supplies, equipment, meeting rooms, mail, and facility-related requests, ensuring the office remains fully operational and well maintained.

Lead employee onboarding and offboarding including orientations, technology setup, office access, documentation, and HR record management.

Support hiring and recruitment coordination including interview scheduling, candidate communication, and recruitment platform administration.

Plan and coordinate office events, team lunches, townhalls, lunch & learns, holiday events, and employee engagement initiatives.

Lead employee programs and perks including GoodLife, Bike Share, GRSP, and other appreciation initiatives.

Track office-related expenses and support vendor coordination, software access management, and administrative operations.

Coordinate employee and company travel arrangements including accommodations, transportation, and visa requirements where applicable.

Executive Assistant

Manage the CEO's professional schedule and correspondence for internal and external engagements, acting as a point of contact and liaison for the CEO with both internal and external stakeholders.

Coordinate all business and personal travel arrangements and accommodations for the CEO

Organize and manage external meetings, including client meetings and industry forums, ensuring appropriate venues are reserved or reservations are confirmed

Assist the CEO with a variety of personal tasks as required, exercising a high degree of professionalism and discretion

Perform other duties and responsibilities as assigned

What you bring

Bachelor’s degree or equivalent work experience.

3–5 years of experience supporting C-level executives while managing office operations in a fast-paced environment.

Exceptional organizational, multitasking, and time management skills with strong attention to detail and follow-through.

Strong written and verbal communication skills with the ability to interact professionally with internal and external stakeholders.

Demonstrated ability to manage projects, operational initiatives, and competing priorities from inception to completion.

Experience coordinating executive calendars, travel, meetings, onboarding, company events, and employee-facing initiatives.

Why You’ll Love Working Here

At Clearspace, we believe great design shouldn’t be out of reach. We work hard, collaborate openly, and value efficiency and practical creativity. No ego, no fluff, just smart design delivered with care, skill, and integrity.

Let’s build together.

Apply About employer

More about this job

Responsibilities

Manage office operations, employee onboarding and offboarding, recruitment coordination, events, travel, expenses, vendors, and workplace programs. Support the CEO by managing schedules and correspondence, coordinating meetings and travel, handling occasional personal tasks, and assisting with special projects.

Requirements

A bachelor’s degree or equivalent work experience is requested, along with 3–5 years of experience supporting C-level executives while managing office operations in a fast-paced environment. Candidates should demonstrate strong organization, communication, multitasking, time management, attention to detail, and experience coordinating calendars, travel, meetings, onboarding, events, and operational projects.

Skills

Office Management
Executive Support
Calendar Management
Travel Coordination
Meeting Coordination
Employee Onboarding
Employee Offboarding
Recruitment Coordination
Event Planning
Project Management
Vendor Coordination
Expense Tracking
Written Communication
Verbal Communication
Organization
Time Management

Visa sponsorship

Not detected in the job text

Keywords

Office Management
Executive Assistant
CEO Support
Office Operations
Employee Onboarding
Employee Offboarding
HR Records
Recruitment Coordination
Interview Scheduling
Employee Engagement
Event Planning
Travel Planning
Calendar Management
Correspondence Management
Meeting Coordination
Vendor Coordination
Expense Tracking
Software Access Management
Facility Management
Technology Setup
Project Coordination
Commercial Real Estate
Design-Build
Construction
Interior Office Environments
Employee Programs
Stakeholder Communication

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