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Added 10 mins ago
TC
Staff Technology Operations Lead
TJX Companies
ON · Mississauga, Ontario
- $105,152.2 to $155,152.2 CAD / year
- Full-time
Work closely with Enterprise Architecture, Security, Infrastructure, Product and Stores Engineering teams to influence design, deployment, and support of software solutions
Added 26 mins ago
GC
Lead, Vegetation (Ecologist)
Glencore Canada
Sparwood, BC
- $108,000 to $127,000 CAD / year
- Full-time
…dynamics, ecological succession, ecosystem recovery, survey design, reclamation science, and the interpretation of ecological, spatial, and monitoring data. You will apply this knowledge to…
Added 26 mins ago
J
Manager, Talent Acquisition
Jobgether
Canada
- $150,000 CAD / year
- Full-time
…recruitment experience. This is an opportunity to influence organizational growth and build a talent function designed for long-term…
Added 55 mins ago
SM
Job Title: RQ00393 – Database Admin I
S M Software Solutions Inc
Fredericton, NB
- Internship
We are seeking a Database Administrator I to support the design, development, administration, maintenance, security, and performance of enterprise databases for the Province of New…
Added 55 mins ago
E
Sr Advisor Audit
Enbridge
Calgary, AB
- Full-time
Perform audits end-to-end including execution of audit procedures, conducting interviews, and evaluating the design and effectiveness of controls.
Added 1 hour ago
LB
Digital Project Manager
Lemieux Bédard
Sherbrooke, QC
- Full-time
Keen attention to detail and outstanding organizational skills
Added 1 hour ago
D(
HR Manager
DWF (Canada)
Toronto, ON
- Full-time
…priorities. This position will support effective people management, organizational design, employee engagement and business change initiatives, while ensuring HR activities remain aligned…
Added 1 hour ago
LP
Youth Initiatives Coordinator
Lethbridge Polytechnic
Lethbridge, AB
- Internship
Collaborate in the design and delivery of dual credit and exploratory programs and events
Added 1 hour ago
J
Senior Strategic Sales Manager (m/f/d)
Jobgether
Canada
- Contract
Collaborate with pre-sales, delivery, and technical specialists to design and present tailored solutions combining cloud consulting, engineering, managed services, managed security, and AWS…
Added 1 hour ago
A
Senior Compensation Specialist
ATB
Remote, Canada
- Full-time
- Remote
Reward Design & Analytical Mastery: Sharp critical thinking skills with a proven ability to analyze complex data sets, interpret market benchmarks, and design reward strategies that…
Added 1 hour ago
A
AI Literacy and Community Manager
ATB
Calgary, AB · Edmonton, AB · Toronto, ON
- Full-time
Instructional & Enablement Co-Design: Collaborate with People & Culture, Learning & Development, and Data & AI to design, curate, and implement custom domain training, prompt playbooks, and…
Added 1 hour ago
T
Senior Program Manager, Talent Development
Twilio
Remote, Canada
- Full-time
- Remote
This position is needed to design and deliver high-impact talent development experiences for Twilions globally, driving skills development and enabling professional excellence. Acting as a…
Added 1 hour ago
W
Senior Structural Designer
Worley
Calgary, AB · Edmonton, AB
- Full-time
As a Senior Structural Designer, you will provide experienced structural design support and leadership on multidisciplinary industrial projects. You will be responsible for developing and…
Added 1 hour ago
BS
R&D Engineering Associate, Co-op/New Grad
Boston Scientific
Mississauga, ON
- Full-time
In our Research & Development Engineering Department, our Engineers focus on the ideation, design, prototyping, and manufacturing transfer of cutting-edge devices for use in medical…
Added 1 hour ago
V
Sr Spec, IT
Vale
Canada
- Full-time
Design, develop, deploy, and optimize advanced machine learning models for industrial use cases such as predictive maintenance, geohazard detection, ore grade optimization, and equipment…
Added 2 hours ago
PT
Director, Product Engineering
ProFound Talent Inc.
AB · Edmonton, AB
- Full-time
…together and hard to assemble wrong. Error proofing is part of the design, not an…
Added 2 hours ago
UO
Program Manager, Workforce Development & Employer Engagement, UC Clermont College
University of Cincinnati
Clermont, QC
- Full-time
…setting The New York Times has called “the most ambitious campus design program in the country." UC's momentum has never been stronger as the anchor of the Cincinnati Innovation District,…
Added 2 hours ago
C
Office Manager & Executive Assistant to the CEO
Clearspace
Toronto, ON
- Full-time
…how offices are designed and built. We’re a truly integrated design-build firm, where design studio meets general contractor, focused exclusively on interior office environments. Our…
Added 2 hours ago
FH
Project Leader, Clinical Operations
Fraser Health
Surrey, BC
- Full-time
Fraser Health is seeking a Project Leader to drive the planning, design, and implementation of innovative clinical programs that improve patient care and service delivery.
Added 2 hours ago
OH
Senior Specialist, Technical-1
Ontario Health | Santé Ontario
Toronto, ON
- Full-time
Added 2 hours ago
SM
Independent Advertising Sales Agent for Luxury Magazine
Spencer Magazine
Toronto, ON
- Internship
…stories, Spencer celebrates Canadian talent and explores art, design, travel and adventure around the…
Added 2 hours ago
S
HRBP / HR Manager – People and Performance
SYSTRA
Toronto, ON
- Full-time
The People & Performance Manager serves as the strategic HR Business Partner to the Project Director of Design Integration within the Project LRT Alliance, supporting a complex three-way…
Added 2 hours ago
SC
Instore Brand Program Manager - 12 Month Contract
Sport Chek
Calgary, AB
- Full-time
…are infused into everything we do. We believe in building an organizational culture where people are consistently treated with dignity while respecting individual religion, nationality,…
Added 2 hours ago
RG
Project Manager - Building Restoration
RecruitPod Global
Calgary, AB
- $95,000 to $125,000 CAD / year
- Full-time
…you will oversee projects through all phases, from initial design and planning to construction and final delivery. Working alongside senior engineering leadership, you will be responsible…
Added 2 hours ago
A
Senior Human Resources Manager
Acciona
Mississauga, ON · CAN - Mississauga Office
- Full-time
…across the five continents, all contributing in our mission to design a better planet. Are you a passionate individual who wants to make a difference, promote sustainable development, and…

Clearspace

Office Manager & Executive Assistant to the CEO

Toronto, ON, Canada

Full-time

Apply About employer

Applications open in a new tab.

Job details

Job type: Full-time
Apply by: May 4, 2027
Experience: 3–5 years of experience supporting C-level executives while managing office operations in a fast-paced environment.
Posting language: English
Posted: Nov 5, 2026

Original job description

About Clearspace

Clearspace is transforming the commercial real estate industry by reimagining how offices are designed and built. We’re a truly integrated design-build firm, where design studio meets general contractor, focused exclusively on interior office environments. Our process deeply integrates design, construction, and technology to improve the client experience and create spaces made to work.

About the opportunity

We’re looking for a highly organized, proactive, and people-oriented Office Manager / Executive Assistant to support both the day-to-day operations of our office and the CEO at Clearspace.

This role is ideal for someone who thrives in fast-paced, high-accountability environments and enjoys balancing operational coordination, employee experience, executive support, and office management. You’ll play a key role in keeping our team organized, supported, and operating efficiently while helping create a welcoming and productive workplace culture.

The role combines traditional Office Manager responsibilities with Executive Assistant support to the CEO. You’ll oversee office operations, employee onboarding, internal events, travel planning, and executive scheduling while supporting special projects and company initiatives as the business continues to grow.

What You’ll Do

Office Management

Support and assist staff to foster a welcoming, organized, and productive in-office experience.

Manage office supplies, equipment, meeting rooms, mail, and facility-related requests, ensuring the office remains fully operational and well maintained.

Lead employee onboarding and offboarding including orientations, technology setup, office access, documentation, and HR record management.

Support hiring and recruitment coordination including interview scheduling, candidate communication, and recruitment platform administration.

Plan and coordinate office events, team lunches, townhalls, lunch & learns, holiday events, and employee engagement initiatives.

Lead employee programs and perks including GoodLife, Bike Share, GRSP, and other appreciation initiatives.

Track office-related expenses and support vendor coordination, software access management, and administrative operations.

Coordinate employee and company travel arrangements including accommodations, transportation, and visa requirements where applicable.

Executive Assistant

Manage the CEO's professional schedule and correspondence for internal and external engagements, acting as a point of contact and liaison for the CEO with both internal and external stakeholders.

Coordinate all business and personal travel arrangements and accommodations for the CEO

Organize and manage external meetings, including client meetings and industry forums, ensuring appropriate venues are reserved or reservations are confirmed

Assist the CEO with a variety of personal tasks as required, exercising a high degree of professionalism and discretion

Perform other duties and responsibilities as assigned

What you bring

Bachelor’s degree or equivalent work experience.

3–5 years of experience supporting C-level executives while managing office operations in a fast-paced environment.

Exceptional organizational, multitasking, and time management skills with strong attention to detail and follow-through.

Strong written and verbal communication skills with the ability to interact professionally with internal and external stakeholders.

Demonstrated ability to manage projects, operational initiatives, and competing priorities from inception to completion.

Experience coordinating executive calendars, travel, meetings, onboarding, company events, and employee-facing initiatives.

Why You’ll Love Working Here

At Clearspace, we believe great design shouldn’t be out of reach. We work hard, collaborate openly, and value efficiency and practical creativity. No ego, no fluff, just smart design delivered with care, skill, and integrity.

Let’s build together.

Apply About employer

More about this job

Responsibilities

Manage office operations, employee onboarding and offboarding, recruitment coordination, events, travel, expenses, vendors, and workplace programs. Support the CEO by managing schedules and correspondence, coordinating meetings and travel, handling occasional personal tasks, and assisting with special projects.

Requirements

A bachelor’s degree or equivalent work experience is requested, along with 3–5 years of experience supporting C-level executives while managing office operations in a fast-paced environment. Candidates should demonstrate strong organization, communication, multitasking, time management, attention to detail, and experience coordinating calendars, travel, meetings, onboarding, events, and operational projects.

Skills

Office Management
Executive Support
Calendar Management
Travel Coordination
Meeting Coordination
Employee Onboarding
Employee Offboarding
Recruitment Coordination
Event Planning
Project Management
Vendor Coordination
Expense Tracking
Written Communication
Verbal Communication
Organization
Time Management

Visa sponsorship

Not detected in the job text

Keywords

Office Management
Executive Assistant
CEO Support
Office Operations
Employee Onboarding
Employee Offboarding
HR Records
Recruitment Coordination
Interview Scheduling
Employee Engagement
Event Planning
Travel Planning
Calendar Management
Correspondence Management
Meeting Coordination
Vendor Coordination
Expense Tracking
Software Access Management
Facility Management
Technology Setup
Project Coordination
Commercial Real Estate
Design-Build
Construction
Interior Office Environments
Employee Programs
Stakeholder Communication

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