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Added 24 mins ago
YR
Business Systems and Data Specialist (Business Systems Support Specialist)
York Region (The Regional Municipality of York)
Newmarket, ON
- Contract
Reporting to the Program Manager, System Solutions and Data Management, this position is responsible for researching, planning, developing, and implementing data warehousing, business…
Added 1 hour ago
CO
Systems Analyst
City of North Vancouver
North Vancouver, BC
- Full-time
…Analyst positions for a two (2) year term. Reporting to the Manager, Enterprise Platforms, you will be involved in complex analytical and programming work in response to a wide range of…
Added 1 hour ago
CO
People and Culture Business Partner
City of North Vancouver
North Vancouver, BC
- Full-time
Reporting to the Manager, People & Culture Services, the People and Culture Business Partner works in a client-group based model to provide guidance and advice at all levels of the…
Added 2 hours ago
VG
Mechanical Prototyping Specialist
Veralto Global
London, ON
- $70,000 to $95,000 CAD / year
- Full-time
Reporting to the Manager, Technology Development, the Mechanical Prototyping Specialist supports cross-functional technology-development projects focused on evaluating and integrating UVC…
Added 4 hours ago
ZI
Marketing Events Manager - - Geely Auto
Zeekr International
ON · Ontario, Canada
- $118,544 to $197,236 CAD / year
- Full-time
About this role The Events Manager is responsible for leading the planning, coordination and execution of national and regional marketing events for Geely Auto Canada. The role oversees…
Added 4 hours ago
Energy Specialist
MCW Group of Companies
Toronto, ON
Assist with measure design and development through creation of documentation including accurate descriptions, savings potential, and cost estimates
Added 4 hours ago
W(
Manager, Community Services
WINS (Women In Need Society)
Calgary, AB
- Full-time
The Manager, Community Services leads WINS’ Community Resource Hub programming, Connections, House to Home, and other community supports. Reporting to the Director, Community Impact, the…
Added 5 hours ago
Manager HRBP & Labour Relations
Rogers Communications
Calgary, AB · Vancouver, BC
This HR Manager, Labour relations role is a key member of the Rogers Sports & Media Human Resources team, supporting a world class Sports & Media business, raising the bar on talent…
Added 5 hours ago
J
Manager, Process Department
Jobgether
Canada
- Full-time
This position is listed on behalf of a partner company, which manages all applications and next steps. Our partner is looking for a Manager, Process Department based in Canada.
Added 6 hours ago
J
Manager, Process Department
Jobgether
Canada
- Full-time
This position is listed on behalf of a partner company, which manages all applications and next steps. Our partner is looking for a Manager, Process Department based in Canada.
Added 7 hours ago
GC
Lead, Vegetation (Ecologist)
Glencore Canada
Sparwood, BC
- $108,000 to $127,000 CAD / year
- Full-time
Reporting to the Manager, Reclamation, the Lead, Vegetation provides technical expertise in vegetation ecology, ecosystem development, and revegetation to support mine reclamation and…
Added 7 hours ago
J
Manager, Talent Acquisition
Jobgether
Canada
- $150,000 CAD / year
- Full-time
We are seeking an experienced Talent Acquisition Manager to lead and scale a high-performing recruiting function within a growing technology environment. In this hands-on leadership role,…
Added 7 hours ago
E
Sr Advisor Audit
Enbridge
Calgary, AB
- Full-time
Perform audits end-to-end including execution of audit procedures, conducting interviews, and evaluating the design and effectiveness of controls.
Added 8 hours ago
LB
Digital Project Manager
Lemieux Bédard
Sherbrooke, QC
- Full-time
The Digital Project Manager is responsible for maintaining active communication with various departments and the programming team. They plan and coordinate the progress of projects, ensure…
Added 8 hours ago
D(
HR Manager
DWF (Canada)
Toronto, ON
- Full-time
Working closely with business leaders and the wider HR function, the HR Manager will play a key role in delivering our Group and Divisional people priorities. This position will support…
Added 8 hours ago
LP
Youth Initiatives Coordinator
Lethbridge Polytechnic
Lethbridge, AB
- Internship
Reporting to the Manager, Youth Initiatives, the coordinator will collaborate with various internal departments and external stakeholders, as they undertake the following responsibilities:
Added 8 hours ago
J
Senior Strategic Sales Manager (m/f/d)
Jobgether
Canada
- Contract
This position is listed on behalf of a partner company, which manages all applications and next steps. Our partner is looking for a Senior Strategic Sales Manager (m/f/d) based in Canada.
Added 8 hours ago
A
AI Literacy and Community Manager
ATB
Calgary, AB · Edmonton, AB · Toronto, ON
- Full-time
As ATB’s next AI Literacy and Community Manager, you will build and scale enterprise-wide AI literacy, capability, and community engagement across ATB Financial. Through strategic…
Added 8 hours ago
T
Senior Program Manager, Talent Development
Twilio
Remote, Canada
- Full-time
- Remote
Join the team as Twilio’s next Sr. Program Manager, Talent Development
Added 8 hours ago
V
Sr Spec, IT
Vale
Canada
- Full-time
…Information Technology in Sudbury, ON. This role reports to the Sr. Manager, CoE - AI and…
Added 9 hours ago
UO
Program Manager, Workforce Development & Employer Engagement, UC Clermont College
University of Cincinnati
Clermont, QC
- Full-time
…setting The New York Times has called “the most ambitious campus design program in the country." UC's momentum has never been stronger as the anchor of the Cincinnati Innovation District,…
Added 9 hours ago
C
Office Manager & Executive Assistant to the CEO
Clearspace
Toronto, ON
- Full-time
…how offices are designed and built. We’re a truly integrated design-build firm, where design studio meets general contractor, focused exclusively on interior office environments. Our…
Added 9 hours ago
S
HRBP / HR Manager – People and Performance
SYSTRA
Toronto, ON
- Full-time
The People & Performance Manager serves as the strategic HR Business Partner to the Project Director of Design Integration within the Project LRT Alliance, supporting a complex three-way…
Added 9 hours ago
SC
Instore Brand Program Manager - 12 Month Contract
Sport Chek
Calgary, AB
- Full-time
…By joining Sport Chek in the role of Instore Brand Program Manager- Visual you will appreciate to work with an experienced team that will welcome you. We are the destination to Stay fit.…
Added 9 hours ago
RG
Project Manager - Building Restoration
RecruitPod Global
Calgary, AB
- $95,000 to $125,000 CAD / year
- Full-time
As a Project Manager within the Building Restoration Consulting Team, you will oversee projects through all phases, from initial design and planning to construction and final delivery.…

Clearspace

Office Manager & Executive Assistant to the CEO

Toronto, ON, Canada

Full-time

Apply About employer

Applications open in a new tab.

Job details

Job type: Full-time
Apply by: May 4, 2027
Experience: 3–5 years of experience supporting C-level executives while managing office operations in a fast-paced environment.
Posting language: English
Posted: Nov 5, 2026

Original job description

About Clearspace

Clearspace is transforming the commercial real estate industry by reimagining how offices are designed and built. We’re a truly integrated design-build firm, where design studio meets general contractor, focused exclusively on interior office environments. Our process deeply integrates design, construction, and technology to improve the client experience and create spaces made to work.

About the opportunity

We’re looking for a highly organized, proactive, and people-oriented Office Manager / Executive Assistant to support both the day-to-day operations of our office and the CEO at Clearspace.

This role is ideal for someone who thrives in fast-paced, high-accountability environments and enjoys balancing operational coordination, employee experience, executive support, and office management. You’ll play a key role in keeping our team organized, supported, and operating efficiently while helping create a welcoming and productive workplace culture.

The role combines traditional Office Manager responsibilities with Executive Assistant support to the CEO. You’ll oversee office operations, employee onboarding, internal events, travel planning, and executive scheduling while supporting special projects and company initiatives as the business continues to grow.

What You’ll Do

Office Management

Support and assist staff to foster a welcoming, organized, and productive in-office experience.

Manage office supplies, equipment, meeting rooms, mail, and facility-related requests, ensuring the office remains fully operational and well maintained.

Lead employee onboarding and offboarding including orientations, technology setup, office access, documentation, and HR record management.

Support hiring and recruitment coordination including interview scheduling, candidate communication, and recruitment platform administration.

Plan and coordinate office events, team lunches, townhalls, lunch & learns, holiday events, and employee engagement initiatives.

Lead employee programs and perks including GoodLife, Bike Share, GRSP, and other appreciation initiatives.

Track office-related expenses and support vendor coordination, software access management, and administrative operations.

Coordinate employee and company travel arrangements including accommodations, transportation, and visa requirements where applicable.

Executive Assistant

Manage the CEO's professional schedule and correspondence for internal and external engagements, acting as a point of contact and liaison for the CEO with both internal and external stakeholders.

Coordinate all business and personal travel arrangements and accommodations for the CEO

Organize and manage external meetings, including client meetings and industry forums, ensuring appropriate venues are reserved or reservations are confirmed

Assist the CEO with a variety of personal tasks as required, exercising a high degree of professionalism and discretion

Perform other duties and responsibilities as assigned

What you bring

Bachelor’s degree or equivalent work experience.

3–5 years of experience supporting C-level executives while managing office operations in a fast-paced environment.

Exceptional organizational, multitasking, and time management skills with strong attention to detail and follow-through.

Strong written and verbal communication skills with the ability to interact professionally with internal and external stakeholders.

Demonstrated ability to manage projects, operational initiatives, and competing priorities from inception to completion.

Experience coordinating executive calendars, travel, meetings, onboarding, company events, and employee-facing initiatives.

Why You’ll Love Working Here

At Clearspace, we believe great design shouldn’t be out of reach. We work hard, collaborate openly, and value efficiency and practical creativity. No ego, no fluff, just smart design delivered with care, skill, and integrity.

Let’s build together.

Apply About employer

More about this job

Responsibilities

Manage office operations, employee onboarding and offboarding, recruitment coordination, events, travel, expenses, vendors, and workplace programs. Support the CEO by managing schedules and correspondence, coordinating meetings and travel, handling occasional personal tasks, and assisting with special projects.

Requirements

A bachelor’s degree or equivalent work experience is requested, along with 3–5 years of experience supporting C-level executives while managing office operations in a fast-paced environment. Candidates should demonstrate strong organization, communication, multitasking, time management, attention to detail, and experience coordinating calendars, travel, meetings, onboarding, events, and operational projects.

Skills

Office Management
Executive Support
Calendar Management
Travel Coordination
Meeting Coordination
Employee Onboarding
Employee Offboarding
Recruitment Coordination
Event Planning
Project Management
Vendor Coordination
Expense Tracking
Written Communication
Verbal Communication
Organization
Time Management

Visa sponsorship

Not detected in the job text

Keywords

Office Management
Executive Assistant
CEO Support
Office Operations
Employee Onboarding
Employee Offboarding
HR Records
Recruitment Coordination
Interview Scheduling
Employee Engagement
Event Planning
Travel Planning
Calendar Management
Correspondence Management
Meeting Coordination
Vendor Coordination
Expense Tracking
Software Access Management
Facility Management
Technology Setup
Project Coordination
Commercial Real Estate
Design-Build
Construction
Interior Office Environments
Employee Programs
Stakeholder Communication

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