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Added 20 mins ago
AH
Assistant Head Nurse - Clinical Resource Nurse
Alberta Health Services
Wetaskiwin, AB
- Part-time
…care sites. Under the direction of the director and acute care manager, the CRN works in concert with the Clinical Nurse Educators (CNE), charge nurses and/or other AHN to support staff in…
Added 20 mins ago
AH
Licensed Practical Nurse - Renal Dialysis
Alberta Health Services
Wetaskiwin, AB
- Part-time
…multidisciplinary team, the LPN is responsible for the assessment, planning, implementation and evaluation of patient care. Decisions are made in collaboration with a multidisciplinary…
Added 20 mins ago
AH
Physiotherapist I
Alberta Health Services
Rocky Mountain House, AB
- Part-time
…will be supported by the Clinical Lead, Allied Health Area Manager and Physiotherapy Professional Practice Lead, with opportunities to connect with professionals in surrounding areas. You…
Added 20 mins ago
YR
Business Systems and Data Specialist (Business Systems Support Specialist)
York Region (The Regional Municipality of York)
Newmarket, ON
- Contract
Reporting to the Program Manager, System Solutions and Data Management, this position is responsible for researching, planning, developing, and implementing data warehousing, business…
Added 20 mins ago
AH
Respiratory Therapist I
Alberta Health Services
Red Deer, AB
- Part-time
…Assistants. You will have the support of the Allied Health Manager, Team Lead, Professional Practice Lead, and your fellow Respiratory Therapists. Red Deer is located in Central Alberta…
Added 20 mins ago
AH
Physiotherapist II
Alberta Health Services
Ponoka, AB
- Full-time
…In this role you will be supported by the Allied Health Area Manager and Physiotherapy Professional Practice Lead, with opportunities to connect with professionals in surrounding areas. You…
Added 20 mins ago
AH
Occupational Therapist I
Alberta Health Services
Sylvan Lake, AB
- Full-time
…In this role you will be supported by the Allied Health Area Manager and Occupational Therapy Professional Practice Lead, with opportunities to connect with professionals in surrounding…
Added 20 mins ago
AH
Physiotherapist I
Alberta Health Services
Red Deer, AB
- Part-time
…in Red Deer. You will have the support of the Allied Health Manager, Team Lead, Professional Practice Lead, and your fellow Physiotherapists. You will provide clinical direction to a…
Added 20 mins ago
YR
Program and Process Analyst, Talent Acquisition
York Region (The Regional Municipality of York)
Newmarket, ON
- Contract
Reporting to the Manager, Talent Acquisition, this position provides reporting, analytical and systems support to Talent Acquisition. The position develops reports, dashboards, and analyses…
Added 20 mins ago
AH
Registered Nurse
Alberta Health Services
Leduc, AB
- Part-time
…and continuous learning. Under the direct supervision of the Manager, or designate, and according to regional and unit specific policies and directives the Registered Nurse will work in a…
Added 20 mins ago
AH
Respiratory Therapist I
Alberta Health Services
Calgary, AB · Greater Calgary Metropolitan Area
- Part-time
…required. Daily service area assignments can be adjusted at the manager’s discretion to meet department and operational needs. Primary areas of assignment are ICU and…
Added 20 mins ago
AH
Assistant Head Nurse - Clinical Resource Nurse Medicine
Alberta Health Services
Wetaskiwin, AB
- Full-time
…care sites. Under the direction of the director and acute care manager, the CRN works in concert with the Clinical Nurse Educators (CNE), charge nurses and/or other AHN to support staff in…
Added 20 mins ago
AH
Licensed Practical Nurse
Alberta Health Services
AB · Edmonton, AB
- Temporary
…performing various treatments and procedures; assessing the patient, planning their care based on the assessment, observing, monitoring, evaluating the effectiveness of care provided,…
Added 20 mins ago
AH
Coordinator
Alberta Health Services
AB · Greater Edmonton Metropolitan Area
- Temporary
Reporting to the Manager, Acute Care Coverage, the Medical Affairs Coordinator is responsible for the comprehensive operational coordination and day-to-day management of an assigned…
Added 50 mins ago
E
Country Manager Canada
elockers
Toronto, ON · Greater Toronto Area, Canada
- Full-time
As Country Manager Canada – Growth & Operations, you'll take ownership of our Canadian business and play a key role in building our future in North America.
Added 1 hour ago
E
Countrymanager Canada
elockers
Toronto, ON
- Full-time
As Country Manager Canada – Growth & Operations, you'll take ownership of our Canadian business and play a key role in building our future in North America.
Added 1 hour ago
BV
ASSISTANT MANAGER
Bikini Village
Saskatoon, SK · Greater Saskatoon Metropolitan Area
- Full-time
With the support of your manager, you will be responsible for making sure the store runs smoothly and that your team provides the best possible customer service. When you’re working as…
Added 1 hour ago
NA
Business Support Assistant - CAMHS
NHS Ayrshire & Arran
Saskatoon, SK
- Full-time
AI tools like ChatGPT or Copilot can be great for planning and preparing your application, but your answers must be your own.
Added 1 hour ago
NS
Business Support Assistant - CAMHS
NHS Scotland
Saskatoon, SK
- Full-time
AI tools like ChatGPT or Copilot can be great for planning and preparing your application, but your answers must be your own.
Added 1 hour ago
P
business analyst project manager
PAKFAB
Aylmer, ON
- Full-time
Added 1 hour ago
CO
People and Culture Business Partner
City of North Vancouver
North Vancouver, BC
- Full-time
Reporting to the Manager, People & Culture Services, the People and Culture Business Partner works in a client-group based model to provide guidance and advice at all levels of the…
Added 2 hours ago
PC
Corporate Tax, Senior Manager
Pwc Canada
Calgary, AB
- Full-time
At PwC, our people in tax services focus on providing advice and guidance to clients on tax planning, compliance, and strategy. These individuals help businesses navigate complex tax…
Added 2 hours ago
AT
Project Coordinator
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Surrey, BC
- Full-time
The Project Coordinator – NGM Operations plays a key role in supporting the planning, coordination, execution, and successful completion of telecommunications and infrastructure projects.
Added 2 hours ago
MS
manager, security
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- Full-time
Assist in the planning and execution of financial statement audits
Added 2 hours ago
E
assistant manager - retail
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- Full-time

Clearspace

Office Manager & Executive Assistant to the CEO

Toronto, ON, Canada

Full-time

Apply About employer

Applications open in a new tab.

Job details

Job type: Full-time
Apply by: May 4, 2027
Experience: 3–5 years of experience supporting C-level executives while managing office operations in a fast-paced environment.
Posting language: English
Posted: Nov 5, 2026

Original job description

About Clearspace

Clearspace is transforming the commercial real estate industry by reimagining how offices are designed and built. We’re a truly integrated design-build firm, where design studio meets general contractor, focused exclusively on interior office environments. Our process deeply integrates design, construction, and technology to improve the client experience and create spaces made to work.

About the opportunity

We’re looking for a highly organized, proactive, and people-oriented Office Manager / Executive Assistant to support both the day-to-day operations of our office and the CEO at Clearspace.

This role is ideal for someone who thrives in fast-paced, high-accountability environments and enjoys balancing operational coordination, employee experience, executive support, and office management. You’ll play a key role in keeping our team organized, supported, and operating efficiently while helping create a welcoming and productive workplace culture.

The role combines traditional Office Manager responsibilities with Executive Assistant support to the CEO. You’ll oversee office operations, employee onboarding, internal events, travel planning, and executive scheduling while supporting special projects and company initiatives as the business continues to grow.

What You’ll Do

Office Management

Support and assist staff to foster a welcoming, organized, and productive in-office experience.

Manage office supplies, equipment, meeting rooms, mail, and facility-related requests, ensuring the office remains fully operational and well maintained.

Lead employee onboarding and offboarding including orientations, technology setup, office access, documentation, and HR record management.

Support hiring and recruitment coordination including interview scheduling, candidate communication, and recruitment platform administration.

Plan and coordinate office events, team lunches, townhalls, lunch & learns, holiday events, and employee engagement initiatives.

Lead employee programs and perks including GoodLife, Bike Share, GRSP, and other appreciation initiatives.

Track office-related expenses and support vendor coordination, software access management, and administrative operations.

Coordinate employee and company travel arrangements including accommodations, transportation, and visa requirements where applicable.

Executive Assistant

Manage the CEO's professional schedule and correspondence for internal and external engagements, acting as a point of contact and liaison for the CEO with both internal and external stakeholders.

Coordinate all business and personal travel arrangements and accommodations for the CEO

Organize and manage external meetings, including client meetings and industry forums, ensuring appropriate venues are reserved or reservations are confirmed

Assist the CEO with a variety of personal tasks as required, exercising a high degree of professionalism and discretion

Perform other duties and responsibilities as assigned

What you bring

Bachelor’s degree or equivalent work experience.

3–5 years of experience supporting C-level executives while managing office operations in a fast-paced environment.

Exceptional organizational, multitasking, and time management skills with strong attention to detail and follow-through.

Strong written and verbal communication skills with the ability to interact professionally with internal and external stakeholders.

Demonstrated ability to manage projects, operational initiatives, and competing priorities from inception to completion.

Experience coordinating executive calendars, travel, meetings, onboarding, company events, and employee-facing initiatives.

Why You’ll Love Working Here

At Clearspace, we believe great design shouldn’t be out of reach. We work hard, collaborate openly, and value efficiency and practical creativity. No ego, no fluff, just smart design delivered with care, skill, and integrity.

Let’s build together.

Apply About employer

More about this job

Responsibilities

Manage office operations, employee onboarding and offboarding, recruitment coordination, events, travel, expenses, vendors, and workplace programs. Support the CEO by managing schedules and correspondence, coordinating meetings and travel, handling occasional personal tasks, and assisting with special projects.

Requirements

A bachelor’s degree or equivalent work experience is requested, along with 3–5 years of experience supporting C-level executives while managing office operations in a fast-paced environment. Candidates should demonstrate strong organization, communication, multitasking, time management, attention to detail, and experience coordinating calendars, travel, meetings, onboarding, events, and operational projects.

Skills

Office Management
Executive Support
Calendar Management
Travel Coordination
Meeting Coordination
Employee Onboarding
Employee Offboarding
Recruitment Coordination
Event Planning
Project Management
Vendor Coordination
Expense Tracking
Written Communication
Verbal Communication
Organization
Time Management

Visa sponsorship

Not detected in the job text

Keywords

Office Management
Executive Assistant
CEO Support
Office Operations
Employee Onboarding
Employee Offboarding
HR Records
Recruitment Coordination
Interview Scheduling
Employee Engagement
Event Planning
Travel Planning
Calendar Management
Correspondence Management
Meeting Coordination
Vendor Coordination
Expense Tracking
Software Access Management
Facility Management
Technology Setup
Project Coordination
Commercial Real Estate
Design-Build
Construction
Interior Office Environments
Employee Programs
Stakeholder Communication

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