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Added 9 mins ago
LP
Youth Initiatives Coordinator
Lethbridge Polytechnic
Lethbridge, AB
- Internship
…dynamic, organized Youth Initiatives Coordinator to take the lead on our innovative programs. As the driving force behind dual credit programming and exploratory learning experiences,…
Added 25 mins ago
J
Senior Strategic Sales Manager (m/f/d)
Jobgether
Canada
- Contract
…(Germany, Austria, and Switzerland). In this role, you will lead complex B2B sales cycles, from identifying new business opportunities and engaging decision-makers to negotiating and…
Added 25 mins ago
CG
Operations Manager - Yard and Asset
ConeTec Group
Surrey, BC
- Full-time
…works closely with both groups, as well as the Shop Manager, Project Managers, and field teams, to anticipate demand, remove constraints, and help crews mobilize safely, efficiently, and…
Added 25 mins ago
T
Senior Program Manager, Talent Development
Twilio
Remote, Canada
- Full-time
- Remote
…excellence. Acting as a strategic thought partner and program lead for flagship development initiatives, you will be a key leader in the evaluation, design, and execution of learning…
Added 25 mins ago
W
Senior Mechanical Engineer
Worley
Calgary, AB · Edmonton, AB
- Full-time
Support or act as Mechanical Discipline Lead or HVAC Package Lead as required by the project.
Added 25 mins ago
W
Senior Structural Designer
Worley
Calgary, AB · Edmonton, AB
- Full-time
Assist Lead and Principal Structural Designers with work planning, design coordination, checking, and delivery of project requirements.
Added 25 mins ago
W
Senior Structural Engineer
Worley
Calgary, AB · Edmonton, AB
- Full-time
…consulting, engineering, procurement and construction across the project lifecycle, with services extending through to operations and decommissioning. Leveraging extensive experience and…
Added 25 mins ago
W
Mechanical Design Specialist
Worley
Oakville, ON
- Full-time
Advising the Discipline Lead and Project Manager about status of assignment(s) with respect to schedule, budgets, delays, and adverse problems.
Added 25 mins ago
W
Manager I, Inside Sales
Worley
Calgary, AB · Edmonton, AB · Markham, ON · Oakville, ON · Sarnia, ON · Toronto, ON
- Full-time
…consulting, engineering, procurement and construction across the project lifecycle, with services extending through to operations and decommissioning. Leveraging extensive experience and…
Added 25 mins ago
M
Cloud & AI Solution Engineer - Azure Platform
Microsoft
Toronto, ON
- Full-time
…Linux, PostgreSQL, and Oracle - to Azure. Beyond migration, you lead customers through modernization using the 6R strategy, containerization best practices, and Azure-native services like…
Added 25 mins ago
E
Développeur UX Full Stack et UI UCC
Ericsson
Montreal, QC · Quebec, QC
- Full-time
…delivering high-quality software solutions. As a Technical Lead, you will help shape the technical direction of projects, mentor team members, and contribute to building robust,…
Added 25 mins ago
S
DCN Project Director
SLB
Calgary, AB
- Full-time
SLB is seeking a highly qualified and motivated Project Director to lead the delivery of a Data Center project location consisting of multiple buildings and associated infrastructures…
Added 25 mins ago
S
DCN Project Engineering Manager
SLB
Calgary, AB
- Full-time
Lead or oversee all mechanical and structural technical activities and discussions within Team, Project, or Product Line.
Added 39 mins ago
A
Senior Analyst (Supply Analytics, Bangkok-based, Relocation provided)
Agoda
Vancouver, BC
- Full-time
Identify, support, and lead projects aimed at scaling up the way the Supply organization leverages on data, insights, and intelligence.
Added 39 mins ago
A
Senior Manager, Marketing Strategy (Bangkok-based, relocation provided)
Agoda
Vancouver, BC
- Full-time
The Performance Marketing team is looking for a strategic and data-driven Senior Manager to lead the marketing function for one of Agoda's most strategic partnerships, owning the P&L,…
Added 39 mins ago
A
Senior Manager, Performance Marketing (Bangkok-based, relocation provided)
Agoda
Vancouver, BC
- Full-time
The Performance Marketing team is looking for a strategic and data-driven Senior Manager to lead the marketing function for one of Agoda's most strategic partnerships, owning the P&L,…
Added 39 mins ago
A
Content Marketing Manager, B2B Marketing (Bangkok Based, relocation provided)
Agoda
Vancouver, BC
- Full-time
Establish content performance metrics and continuously optimize the strategy based on audience engagement, lead generation, and pipeline contribution.
Added 39 mins ago
A
Senior Manager, Marketing Analytics (Bangkok-based, relocation provided)
Agoda
Vancouver, BC
- Full-time
The Performance Marketing team is looking for a strategic and data-driven Senior Manager to lead the marketing function for one of Agoda's most strategic partnerships, owning the P&L,…
Added 39 mins ago
IS
Production Controller- Ship Repair
Irving Shipbuilding
Halifax, NS
- Full-time
…Limited, you are part of a dynamic team of professionals who lead with integrity and are passionate about delivering results. With a culture that nurtures talent and creates an inclusive…
Added 39 mins ago
MC
Estimator / Project Manager – Commercial Construction
MatchBox Consulting Group
Nanaimo, BC
- $112,100 to $141,600 CAD / year
- Full-time
Estimator / Project Manager | General Contracting
Added 54 mins ago
DW
Assistant Manager Quality Assurance
Durabuilt Windows & Doors
AB · Edmonton, AB
- Full-time
Lead investigations into quality issues and implement corrective and preventive actions
Added 54 mins ago
NS
Health Services Leader - Primary Health Care
Nova Scotia Health Authority
Truro, NS
- Full-time
The Health Services Lead, Primary Health Care is a member of the Primary Health Care leadership team and is responsible for advancing priorities of the portfolio via supporting the ongoing…
Added 54 mins ago
PT
Director, Product Engineering
ProFound Talent Inc.
AB · Edmonton, AB
- Full-time
…engineering processes and KPIs that a scaling manufacturer requires, lead engineering’s contribution to the company’s product lifecycle management (PLM) and ERP integration, and develop the…
Added 54 mins ago
HE
Project Supply Chain Manager
Hitachi Energy
Montreal, QC · Saint-Laurent, QC
- Full-time
Lead procurement activities including supplier identification, RFP/RFQ processes, bid evaluation, negotiation, contract drafting, and vendor management.
Added 54 mins ago
MG
Clinical Informatics Specialist
Michael Garron Hospital
Toronto, ON
- Full-time
…and coordinating activities of an interdisciplinary clinical project team in the analysis, design, implementation, evaluation and support of clinical applications. This includes analysis of…

Clearspace

Office Manager & Executive Assistant to the CEO

Toronto, ON, Canada

Full-time

Apply About employer

Applications open in a new tab.

Job details

Job type: Full-time
Apply by: May 4, 2027
Experience: 3–5 years of experience supporting C-level executives while managing office operations in a fast-paced environment.
Posting language: English
Posted: Nov 5, 2026

Original job description

About Clearspace

Clearspace is transforming the commercial real estate industry by reimagining how offices are designed and built. We’re a truly integrated design-build firm, where design studio meets general contractor, focused exclusively on interior office environments. Our process deeply integrates design, construction, and technology to improve the client experience and create spaces made to work.

About the opportunity

We’re looking for a highly organized, proactive, and people-oriented Office Manager / Executive Assistant to support both the day-to-day operations of our office and the CEO at Clearspace.

This role is ideal for someone who thrives in fast-paced, high-accountability environments and enjoys balancing operational coordination, employee experience, executive support, and office management. You’ll play a key role in keeping our team organized, supported, and operating efficiently while helping create a welcoming and productive workplace culture.

The role combines traditional Office Manager responsibilities with Executive Assistant support to the CEO. You’ll oversee office operations, employee onboarding, internal events, travel planning, and executive scheduling while supporting special projects and company initiatives as the business continues to grow.

What You’ll Do

Office Management

Support and assist staff to foster a welcoming, organized, and productive in-office experience.

Manage office supplies, equipment, meeting rooms, mail, and facility-related requests, ensuring the office remains fully operational and well maintained.

Lead employee onboarding and offboarding including orientations, technology setup, office access, documentation, and HR record management.

Support hiring and recruitment coordination including interview scheduling, candidate communication, and recruitment platform administration.

Plan and coordinate office events, team lunches, townhalls, lunch & learns, holiday events, and employee engagement initiatives.

Lead employee programs and perks including GoodLife, Bike Share, GRSP, and other appreciation initiatives.

Track office-related expenses and support vendor coordination, software access management, and administrative operations.

Coordinate employee and company travel arrangements including accommodations, transportation, and visa requirements where applicable.

Executive Assistant

Manage the CEO's professional schedule and correspondence for internal and external engagements, acting as a point of contact and liaison for the CEO with both internal and external stakeholders.

Coordinate all business and personal travel arrangements and accommodations for the CEO

Organize and manage external meetings, including client meetings and industry forums, ensuring appropriate venues are reserved or reservations are confirmed

Assist the CEO with a variety of personal tasks as required, exercising a high degree of professionalism and discretion

Perform other duties and responsibilities as assigned

What you bring

Bachelor’s degree or equivalent work experience.

3–5 years of experience supporting C-level executives while managing office operations in a fast-paced environment.

Exceptional organizational, multitasking, and time management skills with strong attention to detail and follow-through.

Strong written and verbal communication skills with the ability to interact professionally with internal and external stakeholders.

Demonstrated ability to manage projects, operational initiatives, and competing priorities from inception to completion.

Experience coordinating executive calendars, travel, meetings, onboarding, company events, and employee-facing initiatives.

Why You’ll Love Working Here

At Clearspace, we believe great design shouldn’t be out of reach. We work hard, collaborate openly, and value efficiency and practical creativity. No ego, no fluff, just smart design delivered with care, skill, and integrity.

Let’s build together.

Apply About employer

More about this job

Responsibilities

Manage office operations, employee onboarding and offboarding, recruitment coordination, events, travel, expenses, vendors, and workplace programs. Support the CEO by managing schedules and correspondence, coordinating meetings and travel, handling occasional personal tasks, and assisting with special projects.

Requirements

A bachelor’s degree or equivalent work experience is requested, along with 3–5 years of experience supporting C-level executives while managing office operations in a fast-paced environment. Candidates should demonstrate strong organization, communication, multitasking, time management, attention to detail, and experience coordinating calendars, travel, meetings, onboarding, events, and operational projects.

Skills

Office Management
Executive Support
Calendar Management
Travel Coordination
Meeting Coordination
Employee Onboarding
Employee Offboarding
Recruitment Coordination
Event Planning
Project Management
Vendor Coordination
Expense Tracking
Written Communication
Verbal Communication
Organization
Time Management

Visa sponsorship

Not detected in the job text

Keywords

Office Management
Executive Assistant
CEO Support
Office Operations
Employee Onboarding
Employee Offboarding
HR Records
Recruitment Coordination
Interview Scheduling
Employee Engagement
Event Planning
Travel Planning
Calendar Management
Correspondence Management
Meeting Coordination
Vendor Coordination
Expense Tracking
Software Access Management
Facility Management
Technology Setup
Project Coordination
Commercial Real Estate
Design-Build
Construction
Interior Office Environments
Employee Programs
Stakeholder Communication

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