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Added 7 mins ago
VE
Commercial Contracts Manager
Veolia Environnement SA
Oakville, ON
- Full-time
The Commercial Contracts Manager will be responsible for providing world class support from
Added 7 mins ago
TN
Process Engineer
The NARMCO Group
Windsor, ON
- Full-time
The position reports directly to the Process Engineering Manager.
Added 7 mins ago
A
Geotechnical Engineer -Project Manager
AECOM
Burnaby, BC
- $112,000 to $160,000 CAD / year
- Full-time
AECOM is currently seeking a Geotechnical Engineer -Project Manager to lead consulting delivery of engineering services for various infrastructure projects in the Vancouver and other…
Added 7 mins ago
TT
Design Specialist -- Test (Senior)
Teledyne Technologies Incorporated
Waterloo, ON · Canada - Waterloo, ON
- Full-time
A summary of typical deliverables is given below. Deliverables for this role will reflect project needs and will not be limited to below stated items.
Added 7 mins ago
E
Site Project Manager
Ecolab
Calgary, AB · CAN-Calgary Office Quarry Park
- Full-time
The Site Project Manager owns end-to-end delivery of CoolIT liquid-cooling deployments at assigned customer sites, from project handoff and site readiness through commissioning, customer…
Added 7 mins ago
A
Customer Success Manager- 1 Year Term
Assent
Ottawa, ON
- $75,000 to $95,000 CAD / year
- Full-time
…programs, working with our customers to define and execute on their project plans from start to finish. This position involves a broad spectrum of responsibilities aimed at guaranteeing…
Added 7 mins ago
M
Senior Full Stack Engineer, Customer & Cardholder Experiences
Marqeta
Remote, Canada
- Full-time
- Remote
Lead design for medium components/features and participate in design for larger components/features (moving from task level impact to medium-size project level impact).
Added 7 mins ago
H
Technical Project Manager
Heidi
Remote, Canada
- $130,000 to $145,000 CAD / year
- Full-time
- Remote
At Heidi, the Technical Project Manager is the operational backbone of how we deliver for enterprise customers. You own the technical project lifecycle from post-signature through…
Added 7 mins ago
PC
IT SR&ED, Manager (Bilingual FR/EN)
Pwc Canada
Montreal, QC
- Full-time
As a Manager acting as an expert, you'll work with a team of professionals to help our clients with the preparation of their tax incentive claims. Responsibilities include but are not…
Added 20 mins ago
CE
Project Designer/Manager – Traffic Signals
Colm Engineering Ltd
Hamilton, ON
- Full-time
Maintain critical project information, drawings, files, spreadsheets and records
Added 20 mins ago
C
Project Manager
Clearspace
Toronto, ON
- $80,000 to $160,000 USD / year
- Full-time
This is a hands-on project delivery role. As a Project Manager, you are accountable for leading commercial interior projects from start to finish - delivering an exceptional client…
Added 20 mins ago
A
Senior User Experience Designer
Akkodis
Toronto, ON
- Contract
…organizational requirements and at the discretion of the Hiring…
Added 20 mins ago
TB
Integrated Marketing Lead
The BMI Group
Toronto, ON · Greater Toronto Area, Canada
- Full-time
…those plans - coordinating resources across the department and project teams, managing timelines and deliverables, and measuring…
Added 20 mins ago
HG
VI Marketing Specialist
Humankind Global Recruitment
Halifax, NS
- Full-time
…Specialist is responsible for supporting the VIP marketing manager(s) and to collaborate with key players to make sure that each project receives the attention required to be successful.…
Added 20 mins ago
AH
Fleet Coordinator
Alberta Health Services
Coaldale, AB
- Temporary
…provincial team, you will contribute to the success of this pilot project as we expand our VESST program to support operational readiness through program coordination, logistics planning,…
Added 20 mins ago
Y
Senior ERP Transformation Project Manager
Yochana
Brampton, ON
- Contract
Position Name – Senior ERP Transformation Project Manager
Added 20 mins ago
CH
Development Associate, Campaign
Covenant House Toronto
Toronto, ON
- Full-time
Working closely with the Vice President, Campaign, the Senior Manager, Campaign Operations and frontline fundraisers, the Development Associate will coordinate campaign activity, maintain…
Added 20 mins ago
AE
Mine Planning Engineer, Operational Growth
Agnico Eagle Mines Limited
Sudbury, ON · Greater Sudbury, ON
- Full-time
You will report to the Manager, Mining Operational Readiness and will play a technical role in supporting the operation team with mine plans during the construction and execution phase.…
Added 20 mins ago
S
Run Rate Programs Senior Manager
Salesforce
Toronto, ON
- Full-time
Structured project management skills with the ability to engage in the right actions and cross-functional teams to drive successful goal attainment and consistently produce strong results…
Added 20 mins ago
WK
Brand Manager - Innovation, Adult Balance and Wellness Brands
WK Kellogg Co
Mississauga, ON
- Full-time
…ownership, drive results, and make your mark as our next Brand Manager - Innovation. In this role you’ll play a key role in advancing the innovation agenda for some our most cherished…
Added 20 mins ago
T
Intermediate Software Engineer (Agentic AI Verification)
Trulioo
Vancouver, BC
- Full-time
Comfortable using AI coding assistants as a routine part of your workflow, and have built at least one project involving an LLM doing more than single-shot Q&A – calling tools/functions,…
Added 20 mins ago
VB
Tax Manager
Vaco by Highspring
Mississauga, ON
- Full-time
A premier Canadian financial services firm is seeking a Corporate Tax Manager to join its Toronto-based finance team. Reporting to the Director of Tax, this role oversees tax compliance,…
Added 20 mins ago
TH
Project Manager - Ground Improvement - Geotechnical
The Headhunters Recruitment
Vancouver, BC
- Full-time
Reporting to the Director, we are looking for a Senior Project Manager to join our client in their Vancouver, BC office. Due to strong relationships and active growth plans, they are seeing…
Added 20 mins ago
H
Commercial Property Manager
Hays
Montreal, QC
- Full-time
A growing real estate owner, manager, and developer specializing in residential and commercial urban properties is seeking a Commercial Property Manager to join its operations team. This is…
Added 22 mins ago
OI
Project Manager
Ontario Impex of Canada
Mississauga, ON
- Full-time
Reporting to the Vice President, the Project Manager will lead cross-functional projects from planning through production, delivery, and closeout, managing scope, schedules, costs, risks,…

Clearspace

Project Administrator

Toronto, ON, Canada

Full-time

Apply About employer

Applications open in a new tab.

Job details

Job type: Full-time
Apply by: Apr 4, 2027
Experience: At least 4 years of project coordination or administrative experience, ideally in construction, interior design, or a related field.
Posting language: English
Posted: Oct 6, 2026

Original job description

About the Opportunity

Clearspace is re-imagining how office space is designed and built. We are a truly integrated design-build firm - design studio meets general contractor - focused exclusively on interior office environments. Our process deeply integrates design, construction, and technology to improve the client experience, reduce project complexity, and lower overall cost. We work with many of Canada’s top owners, occupiers, and property managers. You’ll join a talented team of smart, driven individuals who challenge convention and drive real change.

Tasks

We are hiring a Project Administrator to keep commercial interior projects organized and ready for each handoff. Working closely with Project Managers, Designers, Site Supervisors, consultants, trades, and Finance, you will coordinate the administrative work from project setup and tender support through permits, construction, turnover, and closeout. You will keep project information accurate, track what is outstanding, and follow through with the people responsible so work can move on schedule.

You will own the coordination and records behind these workflows. Project Managers retain responsibility for project decisions, commercial approvals, schedule, and client outcomes; Site Supervisors lead work on site.

What You'll Do

Project Setup and Document Control

Set up and maintain project information, team roles, and document access in Procore, Wrike, Matterport and Microsoft.

Organize contracts, budgets, drawings, reports, permits, correspondence, and other project records. Check that current information is accurate, filed correctly, and accessible to the people who need it.

Configure and verify administrative project details such as billing periods and invoice contacts, and keep the Project Manager and Finance informed of missing information.

Tendering and Trade Onboarding

Support tendering by recording bids in Procore, checking entered amounts against submitted bid documents and cost codes, and keeping the tender record complete for the Project Manager's review.

Coordinate award paperwork and signatures after decisions are made. Add trades to project systems and maintain accurate vendor and contact information.

Request, track, and file insurance certificates, WSIB clearances, safety documents, bonds, and other required trade submissions. Follow up on gaps before construction starts.

Permits and Construction Readiness

Prepare permit and notice paperwork using approved project information, track submissions and approvals, coordinate inspection bookings, and retain evidence of permit status and closure.

Confirm that current construction drawings, scans, reports, and site documentation are available to trades and the site team. Prepare the administrative materials needed for site startup.

Track outstanding shop drawings, samples, consultant inputs, and required reports; flag delays or discrepancies to the Project Manager and Site Supervisor.

Completion and Closeout

Coordinate collection of testing certificates, inspection records, consultant signoff letters, as-builts, warranties, manuals, and other closeout documents from trades and consultants.

Maintain the closeout tracker, follow up on missing items, and assemble a complete handover package for the client and landlord.

Prepare substantial performance documentation and coordinate Form 9 publication only after the Project Manager confirms the milestone and the authorized parties sign.

Record warranty dates and confirmed permit closures, update project stages in Procore and Wrike, and deactivate project systems after the required closeout checks and approvals

Requirements

At least 4 years of project coordination or administrative experience, ideally in construction, interior design, or a related field.

Experience controlling construction documents digitally, including drawings, specifications, permit records, tender submissions, and closeout packages.

Experience supporting tendering, trade onboarding, permits, inspections, and project closeout.

Proficiency with Procore; strong working knowledge of Microsoft 365.

Strong attention to detail and follow-through. You can manage several active projects, spot missing or inconsistent information, and escalate issues before deadlines slip.

Clear, professional communication with Project Managers, site teams, trades, consultants, landlords, city officials, and Finance.

Ability to travel to project sites throughout the Greater Toronto Area.

Familiarity with Ontario permit, construction documentation, and substantial performance processes is an asset.

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More about this job

Responsibilities

Maintain accurate project records and coordinate administrative workflows from project setup and tendering through permits, construction readiness, turnover, and closeout. Track outstanding submissions, follow up with responsible parties, and prepare complete handover documentation while escalating gaps or delays to the Project Manager and Site Supervisor.

Requirements

At least four years of project coordination or administrative experience is required, ideally in construction, interior design, or a related field, along with experience supporting document control, tendering, trade onboarding, permits, inspections, and closeout. Candidates should be proficient with Procore, have strong working knowledge of Microsoft 365, communicate clearly, manage multiple projects with attention to detail, and be able to travel to sites across the Greater Toronto Area.

Skills

Project Administration
Project Coordination
Construction Document Control
Procore
Wrike
Matterport
Microsoft 365
Tendering Support
Trade Onboarding
Permit Coordination
Inspection Coordination
Closeout Documentation
Vendor Coordination
Records Management
Attention to Detail
Professional Communication

Visa sponsorship

Not detected in the job text

Keywords

Procore
Wrike
Matterport
Microsoft 365
Project Setup
Document Control
Construction Drawings
Specifications
Tendering
Bid Records
Cost Codes
Trade Onboarding
Vendor Information
Insurance Certificates
WSIB Clearances
Safety Documents
Bonds
Permits
Inspections
Shop Drawings
Consultant Signoff
As-Built Drawings
Warranties
Closeout Packages
Substantial Performance
Form 9
Greater Toronto Area

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