Jobs in Canada

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Added 10 hours ago
R
Project Architect
RobitailleCurtis
Canada
- Full-time
The architecture team is seeking a talented, motivated, and rigorous design architect to join us in an intermediate- or senior-level position. Candidates should be seeking to grow into a…
Added 1 day ago
TS
Intermediate Interior Designer
T.i. STUDIOS Architecture Inc.
Calgary, AB
- Full-time
Coordinate interior design requirements with architectural and consultant disciplines
Added 1 day ago
C
Manager, Strategy Consultant
Coactuate
Toronto, ON
- Full-time
At Coactuate, Managers lead the successful design and delivery of client projects while supporting the growth of their teams, client relationships, and the studio.
Added 2 days ago
AB
Junior Designer
Ali Budd Interiors
Toronto, ON
- Full-time
Ali Budd Interiors is a female-led interior design studio specializing in high-end residential and hospitality projects across North America and internationally. Our work is layered,…
Added 2 days ago
Copilot Platform Administrator
GHD Group Pty Ltd
Waterloo, ON
Join our team of over 600 data scientists, design thinkers, immersive digital consultants, project managers, and innovators, all working to create positive change for generations to come."
Added 4 days ago
M
IT Reporting & Analytics Consultant-L2
Microserve
BC · British Columbia, Canada
- Contract
The IT Reporting and Analytics Consultant Level 2 is responsible for the integration, design, development and implementation of reporting and analytics solutions to support business…
Added 4 days ago
H
Senior Interior Designer
Hays
Calgary, AB · Greater Calgary Metropolitan Area
- Full-time
Hays has partnered with a highly regarded design firm with offices in Calgary and Vancouver. This multidisciplinary studio brings together expertise across architecture, interior design,…
Added 4 days ago
TS
Architectural Technologist, Job Captain, Healthcare
TalentSphere Staffing Solutions
Surrey, BC
- Full-time
Our client is an established architectural and design practice with a strong reputation for delivering thoughtful, technically complex projects throughout British Columbia.
Added 4 days ago
CI
Analyst, Business Systems
Canada Infrastructure Bank/ Banque de l'infrastructure du Canada
Toronto, ON
- Full-time
Design, configure, and deploy custom applications and automated workflows. Ensure solutions are efficient, compliant and meet business objectives
Added 4 days ago
B
Business Consultant
BMO
Toronto, ON · FCP
- Full-time
…stakeholder leadership, and hands-on use of AI tools. The Business Consultant will identify high-value opportunities and, critically, break ambiguous and complex business problems into…
Added 5 days ago
R
Senior ServiceNow Developer (App Engine / HRSD)
Resonaite
Ottawa, ON
- Contract
Working in agile sprints alongside architects and business stakeholders, the consultant will build low-code applications in App Engine Studio, quickly prototype new features and deliver…
Added 5 days ago
C
Associate Consultant - Data & Analytics
CDW
Calgary, AB · Toronto, ON
- Full-time
Reporting to the Senior Manager, Business Intelligence, the Associate Consultant, Data & Analytics will help customers make faster and better business decisions by turning their data into…
Added 5 days ago
SI
Salesforce Marketing Cloud- SFMC, BA
Smart IT Frame LLC
Mississauga, ON
- Contract
Design configure and support Email Studio Journey Builder Automation Studio Contact Builder and Content Builder
Added 5 days ago
G
Salesforce Marketing Cloud(SFMC) Business Analyst /Solution Consultant
Galent
Mississauga, ON
- Contract
Design configure and support Email Studio Journey Builder Automation Studio Contact Builder and Content Builder
Added 5 days ago
N
Digital Strategist
Nascent
Toronto, ON
- $60,000 to $90,000 CAD / year
- Full-time
You have 4+ years of experience in digital strategy, digital consulting, product strategy, or a similar role, ideally within an agency, product studio, or software consultancy
Added 5 days ago
C
Project Administrator | Commercial Interiors
Clearspace
Toronto, ON
- Full-time
Clearspace is re-imagining how office space is designed and built. We are a truly integrated design-build firm - design studio meets general contractor - focused exclusively on interior…
Added 5 days ago
H
Architectural Technologist
Hays
AB · Greater Edmonton Metropolitan Area
- Full-time
Our client is a growing architectural studio operating across Western Canada, delivering a diverse portfolio across multi-family residential, high-end custom homes, and commercial projects.…
Added 5 days ago
ZA
Architectural Technologist
Zedd Architecture
London, ON
- Full-time
…easily accessible by bike, public transportation and car. The studio is open concept and represents our collaborative approach to our…
Added 5 days ago
ZA
Architectural Technologist
Zedd Architecture
London, ON
- Full-time
Must have a strong understanding of the OBC · Must have a thorough knowledge of building systems, building science and construction detailing in a cold climate
Added 6 days ago
KR
Oracle Fusion OTBI
KTek Resourcing
Mississauga, ON
- Contract
Design and implement Oracle Redwood UI customizations using Oracle Visual Builder Studio (VBS).
Added 6 days ago
RI
Oracle HCM Technical Developer (Integrations & VBS Customizations
Raas Infotek
Mississauga, ON
- Contract
Design and implement Oracle Redwood UI customizations using Oracle Visual Builder Studio (VBS).
Added 6 days ago
RI
Oracle HCM Technical Developer (Integrations & VBS Customizations)
Raas Infotek
Mississauga, ON
- Contract
Design and implement Oracle Redwood UI customizations using Oracle Visual Builder Studio (VBS).
Added 6 days ago
RI
Oracle HCM Technical Developer (Integrations & VBS Customizations
Raas Infotek
Mississauga, ON
- Contract
Design and implement Oracle Redwood UI customizations using Oracle Visual Builder Studio (VBS).
Added 6 days ago
EG
Senior Architect/Project Manager (Major Aviation Infrastructure)
Egis Group
Toronto, ON
- Full-time
…proven track record managing complex projects through planning, design, documentation, and construction. This role requires strong project management skills, exceptional client relationship…
Added 6 days ago
EG
Senior Architect (Major Aviation Infrastructure)
Egis Group
Toronto, ON
- Full-time
…across 12 studios worldwide. WW+P integrates planning, urban design, landscape and architecture to deliver projects that unite visionary regenerative design thinking with technical…

Clearspace

Project Administrator | Commercial Interiors

Toronto, ON, Canada

Full-time

Apply on LinkedIn About employer

Applications open in a new tab.

Job details

Job type: Full-time
Apply by: May 4, 2027
Experience: At least 4 years of project coordination or administrative experience, ideally in construction, interior design, or a related field.
Posting language: English
Posted: Nov 5, 2026

Original job description

About the Opportunity

Clearspace is re-imagining how office space is designed and built. We are a truly integrated design-build firm - design studio meets general contractor - focused exclusively on interior office environments. Our process deeply integrates design, construction, and technology to improve the client experience, reduce project complexity, and lower overall cost. We work with many of Canada’s top owners, occupiers, and property managers. You’ll join a talented team of smart, driven individuals who challenge convention and drive real change.

Tasks

We are hiring a Project Administrator to keep commercial interior projects organized and ready for each handoff. Working closely with Project Managers, Designers, Site Supervisors, consultants, trades, and Finance, you will coordinate the administrative work from project setup and tender support through permits, construction, turnover, and closeout. You will keep project information accurate, track what is outstanding, and follow through with the people responsible so work can move on schedule.

You will own the coordination and records behind these workflows. Project Managers retain responsibility for project decisions, commercial approvals, schedule, and client outcomes; Site Supervisors lead work on site.

What You'll Do

Project Setup and Document Control

Set up and maintain project information, team roles, and document access in Procore, Wrike, Matterport and Microsoft.
Organize contracts, budgets, drawings, reports, permits, correspondence, and other project records. Check that current information is accurate, filed correctly, and accessible to the people who need it.
Configure and verify administrative project details such as billing periods and invoice contacts, and keep the Project Manager and Finance informed of missing information.

Tendering and Trade Onboarding

Support tendering by recording bids in Procore, checking entered amounts against submitted bid documents and cost codes, and keeping the tender record complete for the Project Manager's review.
Coordinate award paperwork and signatures after decisions are made. Add trades to project systems and maintain accurate vendor and contact information.
Request, track, and file insurance certificates, WSIB clearances, safety documents, bonds, and other required trade submissions. Follow up on gaps before construction starts.

Permits and Construction Readiness

Prepare permit and notice paperwork using approved project information, track submissions and approvals, coordinate inspection bookings, and retain evidence of permit status and closure.
Confirm that current construction drawings, scans, reports, and site documentation are available to trades and the site team. Prepare the administrative materials needed for site startup.
Track outstanding shop drawings, samples, consultant inputs, and required reports; flag delays or discrepancies to the Project Manager and Site Supervisor.

Completion and Closeout

Coordinate collection of testing certificates, inspection records, consultant signoff letters, as-builts, warranties, manuals, and other closeout documents from trades and consultants.
Maintain the closeout tracker, follow up on missing items, and assemble a complete handover package for the client and landlord.
Prepare substantial performance documentation and coordinate Form 9 publication only after the Project Manager confirms the milestone and the authorized parties sign.
Record warranty dates and confirmed permit closures, update project stages in Procore and Wrike, and deactivate project systems after the required closeout checks and approvals

Requirements

At least 4 years of project coordination or administrative experience, ideally in construction, interior design, or a related field.
Experience controlling construction documents digitally, including drawings, specifications, permit records, tender submissions, and closeout packages.
Experience supporting tendering, trade onboarding, permits, inspections, and project closeout.
Proficiency with Procore; strong working knowledge of Microsoft 365.
Strong attention to detail and follow-through. You can manage several active projects, spot missing or inconsistent information, and escalate issues before deadlines slip.
Clear, professional communication with Project Managers, site teams, trades, consultants, landlords, city officials, and Finance.
Ability to travel to project sites throughout the Greater Toronto Area.
Familiarity with Ontario permit, construction documentation, and substantial performance processes is an asset.

Benefits

3 weeks vacation + an additional week over the winter holidays
Health and dental benefits
1 day WFH, 2 days in summer
Weekly team lunches
Monthly team social events and quarterly company social events

An inclusive working environment and a vibrant company culture are at the heart of Clearspace.

These values describe who we are as Clearspacers.

Integrity First - We do the right thing, even when no one is watching.
Grit - We don’t give up when it’s tough. We get back up after we fail.
Treat People Well - We build relationships based on respect and transparency.
Ownership- We take the initiative; we own the results.
Continuous Improvement - We push our limits to be better. We are never complacent.

Clearspace is an equal opportunity employer strongly committed to diversity and inclusion. Join us and build something incredible!

Apply on LinkedIn About employer

More about this job

Responsibilities

Maintain accurate project records and coordinate administrative workflows across project setup, tendering, trade onboarding, permits, construction readiness, and closeout. Track outstanding documents and approvals, follow up with responsible parties, and assemble complete handover materials while escalating issues to Project Managers and Site Supervisors.

Requirements

At least four years of project coordination or administrative experience is required, ideally in construction, interior design, or a related field, along with digital construction document control and experience supporting tendering, trade onboarding, permits, inspections, and closeout. Candidates should be proficient with Procore, have strong Microsoft 365 skills, communicate clearly, manage multiple projects with attention to detail, and be able to travel to sites across the Greater Toronto Area; familiarity with Ontario construction processes is an asset.

Skills

Project Administration
Project Coordination
Construction Document Control
Procore
Microsoft 365
Tendering Support
Trade Onboarding
Permit Coordination
Inspection Coordination
Project Closeout
Vendor and Contact Management
Records Management
Attention to Detail
Follow-Through
Professional Communication
Issue Escalation

Benefits

Three Weeks of Vacation
Additional Week Off During Winter Holidays
Health and Dental Benefits
One Work-From-Home Day per Week
Weekly Team Lunches
Monthly Team Social Events
Quarterly Company Social Events
Inclusive Working Environment

Visa sponsorship

Not detected in the job text

Keywords

Commercial Interiors
Design-Build
Project Administration
Project Coordination
Procore
Wrike
Matterport
Microsoft 365
Document Control
Construction Drawings
Specifications
Tendering
Cost Codes
Trade Onboarding
Insurance Certificates
WSIB Clearances
Safety Documents
Bonds
Permits
Inspections
Shop Drawings
Consultant Signoff
As-Built Drawings
Warranties
Closeout Packages
Substantial Performance
Form 9
Greater Toronto Area
Project Handover

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Work requirements

Jobs in Canada