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Added 1 hour ago
Coordonnateur(trice) à l'approvisionnement | Procurement Coordinator
Broccolini Construction Inc.
Montreal, QC · St-Laurent, Quebec
Full-time
We are currently looking for a MEP Project Coordinator to join our construc
Added 3 hours ago
Pump Repair Coordinator
Stoakley-Stewart Consultants Ltd.
Burlington, ON
Full-time
Our client is seeking an experienced Pump Repair Coordinator to join its service operations team in Burlington. This is a technical, customer-facing coordination role supporting the repair…
Added 4 hours ago
Project Coordinator
YORK1
Concord, ON
Full-time · Contract
YORK1 is seeking a detail-oriented and organized Project Coordinator (Remediation) to support the successful delivery of remediation and construction projects in Ontario and BC.
Added 4 hours ago
Website Development Coordinator
ZenaTech Inc.
Toronto, ON
$50,000 to $60,000 CAD / year
Full-time
…various industries, including defense, agriculture, logistics and commercial in applications like traffic management, wildfire response, environmental monitoring, border control and…
Added 5 hours ago
Marketing Graphic Designer
Entourage Ressources Humaines - Entourage Human Resources
Montreal, QC · Greater Montreal Metropolitan Area
Full-time
Our client is seeking a creative, detail-oriented Marketing Coordinator / Graphic Designer to support its commercial real estate leasing team. This is a hands-on, highly visible role in a…
Added 5 hours ago
Marketing - Proposal Coordinator (Marketing Professional)
HOK Human Resources
Toronto, ON
Assists with the writing of effective proposal responses, project and personnel descriptions, and award submittals.
Added 5 hours ago
Project Coordinator
Clearspace
Toronto, ON
Full-time
We are looking for an organized, proactive, and detail-oriented Project Coordinator to support our Project Management and Design teams in the delivery of commercial interior projects.
Added 6 hours ago
Project Coordinator
ARS Responds Canada
Toronto, ON · North York, ON
$70,000 to $80,000 CAD / year
Full-time
If you are ready to take on a dynamic role as Project Coordinator in a company that values expertise, leadership, and client satisfaction, we want to hear from you!
Added 7 hours ago
Finance Analyst III
Robertson & Company Ltd.
Toronto, ON
Contract
…institutional & corporate, wealth management, private clients, commercial banking, treasury, and retail…
Added 7 hours ago
Business Analyst IV
Robertson & Company Ltd.
Montreal, QC
Contract
…institutional & corporate, wealth management, private clients, commercial banking, treasury, and retail…
Added 8 hours ago
Development Coordinator
Broccolini Construction Inc.
ON · Ottawa, Ontario
Full-time
We are currently looking for a Development Coordinator (Real Estate - ICI) who will support the execution of industrial, commercial, and institutional development projects from due…
Added 13 hours ago
Supervisor
Alberta Health Services
Grande Prairie, AB
Temporary
…Maintenance Manager, you will supervise and support VESST and Fleet Coordinator staff, oversee daily operations, and promote a culture of safety, accountability, and continuous improvement.…
Added 13 hours ago
Senior Site Services Coordinator (Minerals & Metals)
Ausenco
Burlington, ON
Full-time
We are currently seeking an energetic and enthusiastic Senior Site Services Coordinator to join our team. The Senior Site Services Coordinator is responsible for the planning, coordination,…
Added 15 hours ago
Commissioning Coordinator
GE Vernova
Niagara Falls, ON
Full-time
…planning and execution, cost and schedule control, and successful project delivery. The Leader also supports tendering and future workload planning, while establishing high standards for…
Added 18 hours ago
Events Coordinator
Orennia
Calgary, AB
Full-time
…North America and the UK, ensuring deep alignment with our commercial…
Added 19 hours ago
Recognition Coordinator
British Council
Toronto, ON
$76,006.21 to $86,660 CAD / year
Full-time
…opportunities through education? We're looking for a Recognition Coordinator to help grow and strengthen relationships with Recognising Organisations and key stakeholders across the higher…
Added 20 hours ago
Project Engineering Coordinator
AtkinsRéalis
Mississauga, ON
Full-time
The Project Engineering Coordinator, reporting to the Project Manager, Procurement Integration, plays a key role in supporting the successful delivery of equipment packages for the…
Added 22 hours ago
Project Coordinator
Hays
Calgary, AB
$70,000 to $90,000 CAD / year
Full-time
Our client is a well-established and respected commercial general contractor with a strong reputation for delivering quality projects across Calgary and Southern Alberta. With a healthy…
Added 22 hours ago
Construction Project Coordinator
CWP Constructors Ltd.
AB · Edmonton, AB
Full-time
…works, foundation works, bridge rehabilitations, and small commercial building projects across Western Canada. Known for delivering projects that provide exceptional value, CWP focuses on…
Added 23 hours ago
Construction Coordinator
Tom Jones Corporation
Thunder Bay, ON
Full-time
Working closely with site supervisors, project managers, estimators, and the safety department, the Construction Coordinator will oversee project administration, documentation, scheduling,…
Added 23 hours ago
Estimating Coordinator
Park Paving Ltd.
AB · Edmonton, Alberta
Full-time
Park Paving Ltd. is seeking an Estimating Coordinator to join our Estimating & Business Development Department in Edmonton.
Added 1 day ago
Estimating Coordinator
Park Paving Ltd.
AB · Edmonton, AB
Full-time
Park Paving Ltd. is seeking an Estimating Coordinator to join our Estimating & Business Development Department in Edmonton.
Added 1 day ago
Building Science Engineer - Project Coordinator
Pretium
Kitchener, ON
Full-time
…engineering firm providing services to a wide range of residential, commercial, industrial, and institutional clients. We are a Canadian controlled private corporation with locations in…
Added 1 day ago
Project Coordinator Intern
Clark Builders
Red Deer, AB · Calgary, AB · AB
Full-time
Clark Builders is looking for an enthusiastic and motivated Project Coordinator Intern to join our Operations team and support the Red Deer Regional Hospital Project.
Added 1 day ago
Procurement Coordinator, Industrial
Beedie
Burnaby, BC
$65,000 to $80,000 CAD / year
Full-time
The Procurement Coordinator supports the day-to-day operation of the Industrial Construction procurement function. The role coordinates supplier onboarding and prequalification, procurement…

Clearspace

Project Coordinator

Toronto, ON, Canada

Job type: Full-time
Apply by: Mar 23, 2027
Posting language: English
Posted: Sep 24, 2026

Apply About employer

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Original job description

Project Coordinator / Junior Project Coordinator

Location: Toronto, ON
Employment Type: Full-Time
Industry: Commercial Interior Design / Workplace

About the Role

We are looking for an organized, proactive, and detail-oriented Project Coordinator to support our Project Management and Design teams in the delivery of commercial interior projects.

This role is ideal for someone who enjoys keeping projects organized, coordinating information between multiple parties, and making sure tasks, decisions, and deliverables don't fall through the cracks.

Depending on experience, we are open to candidates at either the Junior Project Coordinator or Project Coordinator level.

The successful candidate will work closely with Project Managers, Designers, CAD Technicians, consultants, contractors, vendors, and clients throughout various stages of a project.

Key ResponsibilitiesProject Coordination

Support Project Managers with day-to-day project coordination, scheduling, documentation, and follow-up
Maintain project action-item lists, schedules, decision logs, and other project tracking tools
Track outstanding information, deliverables, approvals, and deadlines and proactively follow up with the appropriate parties
Coordinate information between internal Design and CAD teams, consultants, contractors, vendors, and clients
Assist in organizing project meetings, preparing agendas, taking meeting minutes, and following up on action items
Help identify outstanding items or potential schedule impacts and escalate them to the Project Manager as required

Consultant & Vendor Coordination

Assist with consultant coordination and distribution of project information
Follow up on outstanding consultant drawings, specifications, responses, and other required deliverables
Coordinate with vendors and suppliers to obtain quotations, product information, lead times, samples, and other project requirements
Maintain clear records of correspondence, pricing, approvals, and decisions
Ensure information received from external parties is communicated to the appropriate internal team members with clear context

Pricing, Tender & Construction Support

Assist with pricing exercises, tender documentation, bid collection, and bid comparisons
Track RFIs, shop drawings, submittals, change documentation, and other construction-phase information
Assist Project Managers with maintaining accurate project records throughout construction
Follow up on outstanding construction-related items and coordinate responses with the appropriate project team members

Project Administration & Documentation

Maintain organized and consistent project files in accordance with company standards
Assist with project setup, folder organization, contact lists, document distribution, and project close-out
Maintain project logs and ensure current information is accessible to the project team
Support document issuance and record keeping throughout the project lifecycle

What We're Looking For

Diploma or degree in Interior Design, Architecture, Construction Management, Project Management, Business Administration, or a related field
Strong organizational and time-management skills
Ability to manage multiple projects, priorities, and deadlines simultaneously
Clear and professional written and verbal communication
Strong attention to detail and follow-through
Comfortable communicating with consultants, contractors, vendors, and internal project teams
Ability to understand priorities and distinguish between urgent and non-urgent tasks
Proactive approach to identifying missing information and following up before it becomes a project issue
Strong working knowledge of Microsoft Office; experience with project management or construction documentation platforms is an asset
Familiarity with commercial interior design or construction projects is an asset

Experience

Junior Project Coordinator

0–2 years of relevant experience
Suitable for someone beginning their career in project coordination, commercial interiors, architecture, or construction
Training and mentorship will be provided, with increasing responsibility as experience develops

Project Coordinator

2–5 years of relevant project coordination experience, preferably within commercial interiors, architecture, construction, or a related professional services environment
Comfortable independently managing project tracking, consultant/vendor follow-ups, documentation, and coordination activities with oversight from a Project Manager
Able to anticipate upcoming requirements and proactively keep projects organized and moving forward

What Success Looks Like

A successful Project Coordinator brings structure and clarity to the project team. You are someone who:

Knows what is outstanding, who owns it, and when it is required
Communicates information clearly and provides the appropriate context
Keeps project files, records, and trackers organized and current
Follows up proactively rather than waiting for issues to become urgent
Understands when to resolve something independently and when to escalate it to the Project Manager
Helps Designers and Project Managers stay focused on their core responsibilities by keeping coordination and administrative tasks moving
Is comfortable working in a fast-paced environment while remaining organized and thoughtful about priorities

Apply About employer

More about this job

Responsibilities

Support Project Managers and design teams by coordinating schedules, project information, meetings, action items, and documentation. Coordinate with consultants, vendors, contractors, and clients, and assist with pricing, tendering, construction-phase tracking, and project records.

Requirements

A diploma or degree in Interior Design, Architecture, Construction Management, Project Management, Business Administration, or a related field is sought, along with strong organizational, communication, time-management, and follow-through skills. The role is open to junior candidates with 0–2 years of relevant experience and project coordinators with 2–5 years; commercial interiors or construction experience and project documentation platform knowledge are assets.

Skills

Project Coordination
Scheduling
Project Documentation
Action-Item Tracking
Time Management
Organization
Written Communication
Verbal Communication
Attention to Detail
Consultant Coordination
Vendor Coordination
Deadline Management
Microsoft Office
Tender Support
Construction Documentation
Proactive Follow-Up

Visa sponsorship

Not detected in the job text

Keywords

Commercial Interior Design
Workplace Design
Project Coordination
Project Management
Scheduling
Project Tracking
Action-Item Lists
Decision Logs
Meeting Agendas
Meeting Minutes
Consultant Coordination
Vendor Coordination
Contractor Coordination
Pricing
Tender Documentation
Bid Collection
Bid Comparisons
RFIs
Shop Drawings
Submittals
Change Documentation
Construction Documentation
Project Close-Out
Document Distribution
Microsoft Office
Project Management Platforms
Project Records
Project Files
Deadline Management

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