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Clearspace

Project Coordinator

Toronto, ON, Canada

Job type: Full-time
Apply by: Mar 23, 2027
Posting language: English
Posted: Sep 24, 2026

Apply About employer

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Original job description

Project Coordinator / Junior Project Coordinator

Location: Toronto, ON
Employment Type: Full-Time
Industry: Commercial Interior Design / Workplace

About the Role

We are looking for an organized, proactive, and detail-oriented Project Coordinator to support our Project Management and Design teams in the delivery of commercial interior projects.

This role is ideal for someone who enjoys keeping projects organized, coordinating information between multiple parties, and making sure tasks, decisions, and deliverables don't fall through the cracks.

Depending on experience, we are open to candidates at either the Junior Project Coordinator or Project Coordinator level.

The successful candidate will work closely with Project Managers, Designers, CAD Technicians, consultants, contractors, vendors, and clients throughout various stages of a project.

Key ResponsibilitiesProject Coordination

Support Project Managers with day-to-day project coordination, scheduling, documentation, and follow-up
Maintain project action-item lists, schedules, decision logs, and other project tracking tools
Track outstanding information, deliverables, approvals, and deadlines and proactively follow up with the appropriate parties
Coordinate information between internal Design and CAD teams, consultants, contractors, vendors, and clients
Assist in organizing project meetings, preparing agendas, taking meeting minutes, and following up on action items
Help identify outstanding items or potential schedule impacts and escalate them to the Project Manager as required

Consultant & Vendor Coordination

Assist with consultant coordination and distribution of project information
Follow up on outstanding consultant drawings, specifications, responses, and other required deliverables
Coordinate with vendors and suppliers to obtain quotations, product information, lead times, samples, and other project requirements
Maintain clear records of correspondence, pricing, approvals, and decisions
Ensure information received from external parties is communicated to the appropriate internal team members with clear context

Pricing, Tender & Construction Support

Assist with pricing exercises, tender documentation, bid collection, and bid comparisons
Track RFIs, shop drawings, submittals, change documentation, and other construction-phase information
Assist Project Managers with maintaining accurate project records throughout construction
Follow up on outstanding construction-related items and coordinate responses with the appropriate project team members

Project Administration & Documentation

Maintain organized and consistent project files in accordance with company standards
Assist with project setup, folder organization, contact lists, document distribution, and project close-out
Maintain project logs and ensure current information is accessible to the project team
Support document issuance and record keeping throughout the project lifecycle

What We're Looking For

Diploma or degree in Interior Design, Architecture, Construction Management, Project Management, Business Administration, or a related field
Strong organizational and time-management skills
Ability to manage multiple projects, priorities, and deadlines simultaneously
Clear and professional written and verbal communication
Strong attention to detail and follow-through
Comfortable communicating with consultants, contractors, vendors, and internal project teams
Ability to understand priorities and distinguish between urgent and non-urgent tasks
Proactive approach to identifying missing information and following up before it becomes a project issue
Strong working knowledge of Microsoft Office; experience with project management or construction documentation platforms is an asset
Familiarity with commercial interior design or construction projects is an asset

Experience

Junior Project Coordinator

0–2 years of relevant experience
Suitable for someone beginning their career in project coordination, commercial interiors, architecture, or construction
Training and mentorship will be provided, with increasing responsibility as experience develops

Project Coordinator

2–5 years of relevant project coordination experience, preferably within commercial interiors, architecture, construction, or a related professional services environment
Comfortable independently managing project tracking, consultant/vendor follow-ups, documentation, and coordination activities with oversight from a Project Manager
Able to anticipate upcoming requirements and proactively keep projects organized and moving forward

What Success Looks Like

A successful Project Coordinator brings structure and clarity to the project team. You are someone who:

Knows what is outstanding, who owns it, and when it is required
Communicates information clearly and provides the appropriate context
Keeps project files, records, and trackers organized and current
Follows up proactively rather than waiting for issues to become urgent
Understands when to resolve something independently and when to escalate it to the Project Manager
Helps Designers and Project Managers stay focused on their core responsibilities by keeping coordination and administrative tasks moving
Is comfortable working in a fast-paced environment while remaining organized and thoughtful about priorities

Apply About employer

More about this job

Responsibilities

Support Project Managers and design teams by coordinating schedules, project information, meetings, action items, and documentation. Coordinate with consultants, vendors, contractors, and clients, and assist with pricing, tendering, construction-phase tracking, and project records.

Requirements

A diploma or degree in Interior Design, Architecture, Construction Management, Project Management, Business Administration, or a related field is sought, along with strong organizational, communication, time-management, and follow-through skills. The role is open to junior candidates with 0–2 years of relevant experience and project coordinators with 2–5 years; commercial interiors or construction experience and project documentation platform knowledge are assets.

Skills

Project Coordination
Scheduling
Project Documentation
Action-Item Tracking
Time Management
Organization
Written Communication
Verbal Communication
Attention to Detail
Consultant Coordination
Vendor Coordination
Deadline Management
Microsoft Office
Tender Support
Construction Documentation
Proactive Follow-Up

Visa sponsorship

Not detected in the job text

Keywords

Commercial Interior Design
Workplace Design
Project Coordination
Project Management
Scheduling
Project Tracking
Action-Item Lists
Decision Logs
Meeting Agendas
Meeting Minutes
Consultant Coordination
Vendor Coordination
Contractor Coordination
Pricing
Tender Documentation
Bid Collection
Bid Comparisons
RFIs
Shop Drawings
Submittals
Change Documentation
Construction Documentation
Project Close-Out
Document Distribution
Microsoft Office
Project Management Platforms
Project Records
Project Files
Deadline Management

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