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Added 57 mins ago
RS
HVAC Technician
Richmond School District No. 38
Richmond, BC
- Temporary
This position provides Heating, Ventilation, and Air Conditioning (HVAC) and piping services at a journeyman level to ensure a safe and healthy environment for students, staff, and other…
Added 4 hours ago
HM
Neurology
Health Match BC
Kamloops, BC
- Full-time
…Our EMG lab is state of the art and staffed by an experienced technician. Our EEG lab provides both inpatient and outpatient EEG services. Further outpatient clinic expansion is underway,…
Added 4 hours ago
HM
Neurology
Health Match BC
Kamloops, BC
- Full-time
…Our EMG lab is state of the art and staffed by an experienced technician. Our EEG lab provides both inpatient and outpatient EEG services. Further outpatient clinic expansion is underway,…
Added 1 day ago
D|
Assistant Service Manager | Downtown Chrysler
DAG | Downtown AutoGroup
Toronto, ON
- Full-time
Added 1 day ago
KI
Paint Seibi Technician
Kaygen, Inc.
Cambridge, ON
- $38 to $44 CAD / hour
- Contract
Experience level: 5 years. Minimum Fresh Grad – would like to see co-op experience or industrial robotics/maintenance.
Added 2 days ago
J
Mech and Robotics Tech
JLL
Acheson, AB
- Full-time
As a Mechatronics & Robotics Technician, you will use your skills to support the Operations Maintenance team in repairing and maintaining material handling equipment and pneumatic systems…
Added 2 days ago
J
Mech and Robotics Tech
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- Full-time
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Added 2 days ago
Concrete Reinforcing Technician Supervisor
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…believe and invest in our people, who in turn deliver the highest level in service to our…
Added 2 days ago
PH
Pharmacy Technician - BC Cancer - Surrey
Provincial Health Services Authority
Surrey, BC
- Full-time
Are you a Pharmacy Technician looking to make a difference in cancer care?
Added 2 days ago
System Specialist II (Field Technician, Building Automation Systems) – Southwestern Ontario
Siemens
Cambridge, ON · Hamilton, ON · Kitchener, ON · London, ON · Oakville, ON · Windsor, ON
Strong communication and presentation skills, and ability to communicate with contractors, consultants, and customer representatives from technical to C‑suite level.
Added 2 days ago
C
Simulator Technician
CAE
Greenwood, NS
- Full-time
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Added 2 days ago
JE
Spécialiste du soutien informatique RST (2026-9526)
Johnston Equipment
Montreal, QC
- Full-time
Added 2 days ago
X
Shop Technician
Xylem
Winnipeg, MB
- Full-time
THE ROLE: The Shop Technician Level 1 will be responsible for evaluating and repairing submersible wastewater pumps (Flygt) at branch locations. This role includes mechanical and electrical…
Added 2 days ago
TH
Laboratory Technician - Molecular Genetics (12 Month Contract)
The Hospital for Sick Children
Toronto, ON
- Contract
The Laboratory Technician, reporting to the Team Leader and/or Resource Technologist, collects, receives, accessions and sorts specimens for testing. The Laboratory Technician is…
Added 2 days ago
Managed Services - Service Desk Administrator 1
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Ottawa, ON
2+ years of relevant experience which may include Service Desk Support Specialist, Help Desk Technician, Help Desk Analyst, or Tier 2 (or similar) in a tiered environment.
Added 2 days ago
KK
QC Technician (maternity replacement)
kdc/one, Knowlton
Knowlton, QC
- Contract
Under the supervision of the QC Supervisor, the QC Technician performs laboratory analyses in accordance with established specifications, methods, and procedures. The role involves the use…
Added 2 days ago
KK
QC Technician
kdc/one, Knowlton
Knowlton, QC
- Full-time
Under the supervision of the QC Supervisor, the QC Technician performs laboratory analyses in accordance with established specifications, methods, and procedures. The role involves the use…
Added 2 days ago
M
Maintenance Analyst - Mechanical Coordinator
MDA
Sainte-Anne-de-Bellevue, QC
- Full-time
Successful candidates must obtain and hold security clearance at the reliability status level, and pass security assessment for the Controlled Goods Program (CGP).
Added 2 days ago
C
SERVICE WRITER/WORK ORDER ADMINISTRATOR
Clearway
Toronto, ON · Greater Toronto Area, Ontario
- Full-time
…you demonstrate creativity, ingenuity, initiative and a high-level commitment then we are the company for you. We offer challenging and rewarding career opportunities, with room to grow,…
Added 2 days ago
CG
SERVICE WRITER/WORK ORDER ADMINISTRATOR
Clearway Group of Companies
Vaughan, ON
- Full-time
…you demonstrate creativity, ingenuity, initiative and a high-level commitment then we are the company for you. We offer challenging and rewarding career opportunities, with room to grow,…
Added 2 days ago
MS
Maintenance Analyst - Mechanical Coordinator
MDA Space
Sainte-Anne-de-Bellevue, QC
- Full-time
Successful candidates must obtain and hold security clearance at the reliability status level, and pass security assessment for the Controlled Goods Program (CGP).
Added 2 days ago
FSQA Technician (15 Months Contract)
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Abbotsford, BC
As a Food Safety & Quality Assurance Technician, you will act as the first checkpoint in the effective food safety and quality assurance system. Reporting to the site FSQA Manager, you will…
Added 3 days ago
TP
Field Service Coordinator
Total Power Limited
Langley (District), BC · City of Langley, BC
- Full-time
…commitment to be on time, conveying what to expect, ensuring the technician arrives prepared, and developing a strong relationship and understanding of the various sites and site…
Added 3 days ago
QC Technician (maternity replacement)
kdc/one
Knowlton, QC
Under the supervision of the QC Supervisor, the QC Technician performs laboratory analyses in accordance with established specifications, methods, and procedures. The role involves the use…
Added 3 days ago
QC Technician
kdc/one
Knowlton, QC
Under the supervision of the QC Supervisor, the QC Technician performs laboratory analyses in accordance with established specifications, methods, and procedures. The role involves the use…

Clearway

SERVICE WRITER/WORK ORDER ADMINISTRATOR

Toronto, ON, Canada
Greater Toronto Area, ON, L4K 1S1, Canada

Annual Salary: $55,000 - $60,000 (Based on qualifications, experience and relevant skills) · Full-time

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Job details

Pay: Annual Salary: $55,000 - $60,000 (Based on qualifications, experience and relevant skills)
Job type: Full-time
Posting language: English
Posted: Oct 22, 2026

Original job description

SERVICE WRITER/WORK ORDER ADMINISTRATOR

At Clearway we are committed to every project. We pride ourselves on a keen work ethic and more importantly, the talent and skill of our people. In fact, the Clearway Staff is the reason why so many organizations turn to us for the most complex construction assignments. That is how we’ve evolved from a sewer and watermain contractor, to one of Canada’s most reputable construction companies with as many capabilities as there are needs.

Clearway has been operating for more than 50 years, specializing in sewers and watermains, transportation, dry utilities, shoring, road reconstruction, concrete forming, marine, environmental remediation and treatment plants / pumping stations.

If you are looking to work for a growing company who values the contribution of its employees and you demonstrate creativity, ingenuity, initiative and a high-level commitment then we are the company for you. We offer challenging and rewarding career opportunities, with room to grow, learn and excel.

JOB SUMMARY

Reporting to the Director, Fleet and Administration; the Service Writer/Work Order Administrator owns the full life cycle of every work order across our four maintenance departments: welding, heavy equipment, auto mechanics, and yard. This position is responsible for opening work orders as repair and service needs come in, keep them moving through daily follow-up with technicians, supervisors, and outside vendors, and close them with complete records of labour, parts, and cost. Also run the administrative side of insurance claims on our vehicles and equipment, from filing through to settlement. It is the administrative hub that keeps our shops organized and our equipment job-ready.

Location: Clearway Equipment Office & Yard – 69 Freshway Dr, Concord, ON L4K 1R9.

Hours of Operation: 8:00 am to 5:00 pm (EST), Monday through Friday (On site)

Annual Salary: $55,000 - $60,000 (Based on qualifications, experience and relevant skills)

ESSENTIAL DUTIES & RESPONSIBILITIES

Open work orders for all incoming repair and service requests (breakdowns, inspections, PM schedules, field calls) and route each to the right department: welding, heavy equipment, auto mechanics, or yard
Capture complete intake details: unit number, meter or hour reading, reported issue, location, priority, and cost coding
Follow up daily on open work orders: technician progress, parts on order, vendor ETAs, and outside repairs
Keep supervisors, project teams, and department leads informed of status and expected completion
Coordinate outside vendor repairs: request estimates, obtain approvals, issue purchase orders, and reconcile invoices against the work order
Close work orders once work is verified complete, with labour, parts, and costs recorded and paperwork attached
Flag warranty-eligible repairs and follow claims through to credit
Open and submit insurance claims for vehicle and equipment damage, assembling photos, incident details, and repair history
Follow up with the broker and adjuster, obtain and submit repair quotes, and track each claim through to settlement
Maintain a claims log with key dates and reconcile payouts against deductibles and final repair costs, escalating settlement, write-off, and liability decisions to the Director of Fleet & Administration
Keep the system clean and current: no stale, duplicate, or incomplete work orders, and accurate repair histories per asset
Report weekly on open and aging work orders, backlog by department, and repeat failures
Support related fleet administration tasks as assigned

OUR IDEAL CANDIDATE:

Post-secondary education in Business Administration or a related field
Hands-on experience handling work orders or service contracts in a shop, dealership, fleet, or field service setting (2+ years preferred)
Working knowledge of construction equipment, trucks, or automotive systems; comfortable reading repair descriptions, parts lists, and labour estimates
Experience with an ERP, CMMS, or fleet maintenance system (Jonas or similar is an asset)
Strong organization and follow-through; able to manage a high volume of open items across four departments at once
Clear written and verbal communication with technicians, supervisors, and vendors
Proficient in Microsoft Excel and Outlook

BENEFITS:

Competitive Salary with annual cost of living increases
Annual Bonus Program
Group RRSP with 100% Matching
100% Company Paid Benefits
Extended Health Care
Dental Care
Vision Care
Disability Insurance
Vacation & Personal Days, plus Paid Holiday Shutdown
Parental Leave Top-up Program
Employee Assistance Program (EAP)
Life Insurance
Wellness Programs
Free On-site Parking

Please, no agencies

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More about this job

Responsibilities

The Service Writer/Work Order Administrator manages the full life cycle of work orders across welding, heavy equipment, auto mechanics, and yard departments. They are also responsible for coordinating outside vendor repairs and handling the administrative processing of insurance claims for company assets.

Requirements

The ideal candidate possesses post-secondary education in Business Administration and at least two years of experience in a shop, dealership, or fleet setting. Proficiency in Microsoft Office and familiarity with maintenance management systems are required for this role.

Skills

Work Order Management
Fleet Administration
Insurance Claims Processing
Construction Equipment Knowledge
Vendor Coordination
Purchase Order Management
Invoice Reconciliation
Data Entry
Microsoft Excel
Microsoft Outlook
ERP Systems
CMMS
Organizational Skills
Communication
Problem Solving
Attention To Detail

Benefits

Competitive Salary
Annual Bonus Program
Group RRSP with 100% Matching
Extended Health Care
Dental Care
Vision Care
Disability Insurance
Vacation & Personal Days
Paid Holiday Shutdown
Parental Leave Top-up Program
Employee Assistance Program
Life Insurance
Wellness Programs
Free On-site Parking

Visa sponsorship

Not detected in the job text

Keywords

Service Writer
Work Order Administrator
Fleet Management
Construction
Heavy Equipment
Welding
Auto Mechanics
Insurance Claims
Jonas
ERP
CMMS
Purchase Orders
Invoicing
Maintenance Scheduling
Asset Management
Business Administration
Repair History
Warranty Claims
Vendor Relations
Logistics
Administrative Support
Data Management
Reporting
Backlog Management
Safety Compliance

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