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Added 21 mins ago
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CLV Group

Executive Administrative Assistant

Ottawa, ON, K1V 2M8, Canada

Full-time

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Applications open in a new tab.

Job details

Job type: Full-time
Posting language: English
Posted: Nov 2, 2026

Original job description

An Update About Our Organization

There has never been a more exciting time to grow your career with CLV Group!

With the July 2026 acquisition of InterRent, we have strengthened our national presence and united two established organizations with a shared commitment to our people, our residents, and the greater communities we serve.

Together, we are building something truly remarkable. With the combined talent and resources of both teams, we’re accelerating our growth while advancing some of the most ambitious projects in our history.

Learn more about CLV GROUP here.

Learn more about our recent acquisition of InterRent REIT here.

Who We Are

For more than 50 years, CLV Group has specialized in building vibrant communities that our residents across Canada are proud to call home. Our standard of excellence is no accident – it’s driven entirely by our amazing people.

Our dynamic, integrated real estate platform spans investments, acquisitions, development, asset management, property management and corporate services. That breadth creates opportunities for our people to contribute across the full real estate lifecycle and take on challenges that accelerate their growth.

At CLV Group we’re expanding quickly, investing boldly, and building for the future. If you’re looking to develop a meaningful career with extraordinary potential, we’d love to hear from you.

About the Role

We are seeking a proactive, highly organized Executive Assistant to support our CEO and members of our executive team at CLV Group. This is an exceptional opportunity for an experienced executive support professional, or a high performing early career talent looking to build a career in real estate, contribute to a growing national business and gain valuable exposure to senior leadership.

As a trusted partner, you will anticipate needs, manage priorities and help keep important decisions and initiatives moving. Success in this role calls for sound judgment, discretion, initiative and confidence working with people across the organization.

Key Responsibilities

Manage the CEO’s calendar, correspondence, priorities and travel, protecting time for the work that matters most.
Prepare briefings, agendas, presentations and correspondence, and ensure the CEO is ready for key meetings and decisions.
Track commitments, approvals and action items, following up with stakeholders to keep priorities on course.
Coordinate meetings and communications with senior leaders, employees, investors, business partners and external advisors.
Handle sensitive business, financial, legal and employee information with care and discretion.
Support corporate initiatives, special projects and events, and coordinate expenses, invoices, records and administrative processes.
Help ensure a well-organized transition into and out of the contract by documenting key processes, contacts and commitments.

Qualifications

Experience in executive assistance, senior administration or business coordination is an asset. Experience supporting a senior executive is an advantage.
Strong organizational, communication and time management skills, with attention to detail and reliable follow through.
Sound judgment, discretion and the ability to manage competing priorities, anticipate needs and recognize when to escalate.
Confidence building relationships with people at all levels, including senior leaders and external stakeholders.
Proficiency with Microsoft 365, particularly Outlook, Word, Excel, PowerPoint and Teams.

Interest or experience in real estate, investment, development, property management or financial services is an asset. Candidates with strong transferable skills and a desire to learn are encouraged to apply.
Post secondary education in business, office administration, communications or a related field is an asset. Equivalent practical experience is equally valued.

Curious about who we are? Learn more at https://www.clvgroup.com/careers/talent-and-culture/

Our Commitment to an Inclusive and Accessible Hiring Process

We are committed to diversity in our workforce and are proud to be an equal opportunity employer. We are excited to work with talented people.

All employment decisions are based on business needs, job requirements, and individual qualifications, without regard to race, color, religion or belief, national or ethnic origin, gender, age, disability, sexual orientation, gender identity and/or expression, marital or civil status, political affiliation, family or parental status, or any other status protected by the laws or regulations in the jurisdictions in which we operate.

We strive to make our website and application process accessible to all users. Accommodation is available upon request for candidates taking part in all aspects of the selection process. Please send an email to hr@clvgroup.com with the nature of your request and your contact information. This email is for accessibility requests only and cannot be used to inquire about the status of applications.

Our team handles a lot of sensitive information, which means we require all candidates that receive and accept employment offers to complete a background check before being hired.

Only selected candidates will be contacted. No phone calls please.

We appreciate your interest in exploring a career with CLV Group!

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More about this job

Responsibilities

The Executive Administrative Assistant will manage the CEO's calendar, travel, and correspondence while preparing briefings and presentations for key meetings. They will also track action items, coordinate communications with stakeholders, and handle sensitive business information with discretion.

Requirements

Candidates should have experience in executive assistance or senior administration with strong organizational and communication skills. Proficiency in Microsoft 365 is required, and a post-secondary education in business or a related field is considered an asset.

Skills

Executive assistance
Calendar management
Travel coordination
Communication
Time management
Microsoft 365
Outlook
Word
Excel
PowerPoint
Teams
Discretion
Relationship building
Project coordination
Administrative support

Visa sponsorship

Not detected in the job text

Keywords

Executive Assistant
Real Estate
Calendar Management
Microsoft 365
Outlook
Word
Excel
PowerPoint
Teams
Administrative Support
Stakeholder Management
Corporate Services
Asset Management
Property Management
Investment
Development
Financial Services
Business Coordination
Project Management
Records Management

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